16:27:32 <petn-randall> #startmeeting
16:27:32 <MeetBot> Meeting started Thu Apr 25 16:27:32 2024 UTC.  The chair is petn-randall. Information about MeetBot at http://wiki.debian.org/MeetBot.
16:27:32 <MeetBot> Useful Commands: #action #agreed #help #info #idea #link #topic.
16:27:38 <petn-randall> #topic roll call
16:27:49 <petn-randall> Quick raise of hands for everyone present!
16:27:56 <urbec> moo
16:27:58 <rbott> o/
16:28:22 <petn-randall> MeetBot: pingall meeting starts now :)
16:28:22 <MeetBot> meeting starts now :)
16:28:22 <MeetBot> andrewsh arndot axhn Bodenhaltung coruja DavidHeidelberg debacle debdolph devrtz DLange dprevot edward_ EdwardBetts[m] federico3[m] FestplattenSchnitzel[m]1 fil formorer Ganneff gregoa GuidoMariaSerraFenaroli[m] h01ger harmathy[m] Jelmer[m]1 joostvb josch kathara[m]
16:28:22 <MeetBot> larjona Leandro[m] Leandro[m]1234 marove matrix638[m] matrix638[m]1 matrix_ds MeetBot mjolnir[m]1 Mrfai MrFAI[m] msdtnr[m]1 Myon mzf nattie Natureshadow NicolasSchier[m] noel notvoltage[m] olasd paddatrapper_ paddymahoney petn-randall pvital ravi Ravi[m] rbott
16:28:22 <MeetBot> rinni roehling satta snd snd|m Sprinterfreak_ surezh[m] taffit tar[m] tarzeau TinoDidriksen tobi tosch_ tumblingweed urbec vimer weepingclown yang3 zeph
16:28:22 <MeetBot> meeting starts now :)
16:28:23 <h01ger> |o|
16:28:44 <petn-randall> ^ looks like a plate, fork and knife :)
16:28:59 <olasd> \o
16:29:00 * h01ger is hungry too
16:29:01 <rbott> or maybe just two knifes?
16:29:09 <weepingclown> o/
16:29:36 <mzf> \o/
16:29:42 <urbec> hungry phylosophers need forks, not knifes
16:30:02 <petn-randall> FYI, meeting agenda is at https://pad.riseup.net/p/minidebconf-berlin-2024-keep
16:31:13 <fil> Ψo|
16:31:15 <h01ger> for lazy folks:
16:31:17 <h01ger> agenda is:
16:31:21 <h01ger> - status update shirts
16:31:21 <h01ger> - status update av team
16:31:21 <h01ger> - status update sponsors
16:31:21 <h01ger> - status cfp
16:31:22 <h01ger> - another micronews
16:31:22 <h01ger> - food plans
16:31:25 <h01ger> - preliminary budget
16:31:25 <h01ger> - next meeting
16:31:30 <h01ger> please missing topics to the pad
16:31:35 <petn-randall> That was last week :)
16:31:47 <urbec> this week is status update av team
16:31:52 <petn-randall> #topic status update av team
16:31:55 <h01ger> petn-randall: i guess each item is valid for this week
16:32:23 <petn-randall> h01ger: Somewhat, but some I know have no news, so we can skip those as I'm time-pressed today.
16:32:49 <olasd> no news from cven
16:32:49 * h01ger nods
16:32:51 <olasd> ...
16:32:55 <petn-randall> olasd: Can you give me an cost estimate for the AV team? I guess cven still didn't contact you.
16:32:56 * h01ger sighs
16:33:19 <petn-randall> olasd: Let's work with the scenario that you need to ship everything from the team.
16:33:43 <petn-randall> I don't think it makes any sense to try more, I've pinged him like 10 times now.
16:33:59 <olasd> petn-randall: looks like around 600 eur for a rental + whatever dino juice to put in it, and some rest along the way, around 1200 eur total?
16:34:28 <petn-randall> olasd: Is that a generous estimate?
16:34:43 <olasd> it's an informed-by-previous-years estimate
16:34:53 <petn-randall> Let's otherwise add +100€ to the budget
16:35:13 <olasd> previous years the budget allocated was a nice round 1337 eur :P
16:35:25 <petn-randall> Alright, I'll go with 1337 ;)
16:35:37 <petn-randall> #info budget for AV team is 1377€
16:35:38 <h01ger> round numbers are the best.
16:35:48 <petn-randall> #info budget for AV team is 1337€
16:36:14 <petn-randall> olasd: Do you have any show stoppers that need to be addressed between now and the event?
16:37:35 <olasd> I don't think so, no
16:38:44 <tarzeau> o/
16:38:47 <olasd> let me know when the updated budget is dpl-approved and I'll start making arrangements
16:38:48 <petn-randall> FYI, I'd appreciate it if everyone would bring up the topics in the meeting, and not PM me. It's hard enough to keep track of all of it.
16:38:51 <petn-randall> :)
16:39:07 <petn-randall> There's been several now through the meeting and last one.
16:39:20 <petn-randall> olasd: I'll send out the mail today or tomorrow.
16:39:30 <rbott> sorry, wasn't sure if you wanted to handle the shipping-address-part in the public channel :-)
16:39:51 <petn-randall> We'll need approval by May 1 anyway for the shirts.
16:40:00 <petn-randall> rbott: No worries, you weren't the only one. :)
16:40:12 <petn-randall> #topic shipping
16:40:52 <petn-randall> #info all shipping can go to c-base e.V. c/o Sven Wagner\nRungestraße 20\n10179 Berlin\nGERMANY
16:41:30 <petn-randall> #topic update cfp
16:42:38 <petn-randall> devrtz_, rbott, werdahias, ravi, is there any update regarding the cfp/schedule?
16:42:59 <rbott> not yet, I have started updating/adding reviews in the past days. But thats about it
16:43:07 <rbott> (at least "not yet" from my end)
16:43:32 <h01ger> how many submissions have there been?
16:43:52 <olasd> 5 long submissions, 11 short submissions, 1 workshop submission
16:44:03 <petn-randall> IIRC there was a new CFP call in the last week_
16:44:05 <petn-randall> ?
16:44:10 <tarzeau> will there be keysigning (could not see it on the minidebconf wiki page)
16:44:16 <olasd> petn-randall: yeah, which seems to have been effective
16:44:23 <h01ger> olasd: nice, thanks
16:44:26 <petn-randall> #info CFP call has been sent out again. :)
16:44:29 <tarzeau> and i was asked about a sprint
16:44:46 <petn-randall> Minor nitpick for any next mail, don't put me as member of the content team :)
16:44:53 <olasd> (sorry, I used my super cow powers to leak s3krit cfp stats)
16:45:04 <petn-randall> I'm already getting too many requests for things privately that make it difficult to keep track.
16:45:11 * olasd scrubs memory
16:45:17 <petn-randall> #info CFP members are devrtz_, rbott, werdahias, ravi
16:45:26 <petn-randall> #info content team members are devrtz_, rbott, werdahias, ravi
16:46:19 <petn-randall> Only thing I'd like to request is the possibility to have a newbie workshop either during debcamp or on the talk days.
16:47:07 <olasd> submit a proposal ;-p
16:47:13 <urbec> (:
16:47:17 <rbott> olasd: +1 :-)
16:47:19 <petn-randall> #action make time for a newbie packaging workshop :)
16:47:40 <petn-randall> I'm not sure if it can be covered in 45 mins, so I think it would be better suited for the camp.
16:47:48 <olasd> yeah, definitely
16:48:24 <petn-randall> I'm thinking friday or thursday, depending on day trip
16:49:03 <petn-randall> #topic status update shirts
16:49:55 <urbec> number is a 140
16:50:36 <petn-randall> urbec: So what is a generous price estimate for 140 shirts?
16:50:49 <urbec> 1685.8135
16:51:10 <tarzeau> how many people will attend? i had an estimate of 70
16:51:49 <petn-randall> tarzeau: As a rule of thumb, twice the amount that registered.
16:51:57 <tarzeau> so more like 100
16:52:07 <petn-randall> urbec: So 1700€?
16:52:25 <urbec> I'd reccomend not change the budget :)
16:52:40 <urbec> so far have accounted 80% more
16:53:00 <petn-randall> We need a new DPL ack anyway.
16:53:16 <urbec> we had 1800, wouldnt change that
16:53:21 <petn-randall> Ah.
16:53:37 <petn-randall> #info budget for shirts: 1800€
16:54:09 <petn-randall> #topic status update sponsors
16:54:54 <petn-randall> rbott: Did you already say what sponsoring level sipgate is joining?
16:55:35 <petn-randall> Ah, it's in last weeks log, just not in meetbot
16:55:49 <rbott> ah, 3000€ was to top thingie, i recall?
16:56:02 <rbott> Partner, or whatever it's called
16:56:13 <petn-randall> #info Ammonit is sponsoring with 1000€
16:56:18 <weepingclown> fyi, wiki lists only Ammonit
16:56:27 <h01ger> rbott: yup, 3000 is partner
16:56:33 <h01ger> https://wiki.debian.org/DebianEvents/de/2024/MiniDebconfBerlin#Sponsors
16:56:34 <rbott> well then, partner it is :-)
16:56:38 <weepingclown> (and there seems to be a broken link there as well)
16:57:07 <h01ger> weepingclown: which link is broken? can you fix it?
16:57:19 <petn-randall> #info Sipgate is sponsoring with 3000€
16:57:36 <petn-randall> Yes, please fix any broken links. :)
16:58:21 <h01ger> :)
16:58:26 <weepingclown> h01ger : "We are also grateful for all the support that <paperclip icon> has provided"
16:58:27 <h01ger> and hooray for those sponsors
16:58:42 <weepingclown> I have no idea what's supposed to be there
16:58:53 <weepingclown> oh damn markdown
16:58:54 <petn-randall> Yes, thanks to the sponsors for making it happen. :)
16:59:00 <petn-randall> #topic another micronews
16:59:09 <petn-randall> h01ger: ^ ?
16:59:28 <petn-randall> I think you added that agenda item.
17:00:36 <h01ger> its from last week
17:00:42 <h01ger> and there was a micronews last week
17:00:49 <h01ger> so i'd rather suggest another one next week
17:00:52 <petn-randall> IIRC one was sent out within last week, right?
17:00:56 <h01ger> yup
17:01:16 <petn-randall> #info micronews was sent out within last week. Send out new one next week.
17:01:21 <weepingclown> if another one is needed, mahbe next week?
17:01:27 <petn-randall> Yeah, sounds sensible.
17:01:27 <weepingclown> :)
17:02:10 <petn-randall> #topic food plans
17:02:33 <petn-randall> I think we'll just stick with last week's food plan, unless someone has something to add?
17:03:01 <petn-randall> #action petn-randall Do a concrete food budget and add it to the overview
17:03:19 <petn-randall> We had like ~6 options + BBQ.
17:03:20 <tarzeau> can the micronews for next sending out be posted url to, so it might get missing parts/edits?
17:04:19 <petn-randall> tarzeau: Can you rephrase?
17:05:43 <petn-randall> I'm having a hard time understanding what you mean by that.
17:06:09 <petn-randall> Anyways moving on:
17:06:17 <petn-randall> #topic preliminary budget
17:06:54 <petn-randall> #info if you have any other ideas for the event that cost money, ask me *NOW*.
17:07:10 <urbec> petn-randall: colored printer paper?
17:07:26 <urbec> (for printing origami paper :P)
17:07:31 <petn-randall> #action petn-randall send out budget overview to DPL by Friday.
17:07:57 <petn-randall> urbec: Sure, pick some out and give me price, and we'll order it.
17:08:12 <urbec> :D
17:08:39 <petn-randall> #topic any other business
17:08:53 <petn-randall> Anything that we missed, should be added to the next meeting, etc?
17:09:18 <h01ger> 100-200e for daytrip
17:09:43 <h01ger> (budget, obviously)
17:09:50 <h01ger> maybe
17:10:01 <petn-randall> #action petn-randall Add preliminary budget for daytrip
17:10:06 <urbec> about 100 c&w
17:10:20 <petn-randall> #info About 100e budget for cheese and wine
17:10:32 <urbec> and about 60 filament 3d print
17:10:34 <petn-randall> #info about 200e budget for daytrip
17:10:46 <petn-randall> urbec: give me a price
17:11:20 <petn-randall> #action urbec find ordering price for coloured printer paper
17:11:32 <urbec> ok
17:11:35 <petn-randall> #action urbec find ordering price for 60 filament 3d print
17:11:43 <petn-randall> Anything else we missed?
17:12:06 <urbec> 15 euro max
17:12:33 <petn-randall> for which?
17:12:50 <urbec> paper 15 euro, filamant 60 euro
17:13:13 <petn-randall> including shipping?
17:13:19 <urbec> yes
17:13:37 <petn-randall> #action petn-randall add to budget: paper 15 euro, filamant 60 euro
17:13:58 <h01ger> just use 100 for both and be done and on the safe side. and then spend 75 and everyone is double happy
17:13:59 <petn-randall> urbec: Ah, no I get the 60 isn't a unit number, but the price. sorry, hehe :)
17:14:05 <urbec> :)
17:14:20 <petn-randall> #action petn-randall add to budget: paper 100 euro, filamant 100 euro
17:14:42 <petn-randall> alright, looking good
17:14:47 <petn-randall> #topic next meeting
17:14:51 <weepingclown> I thought he meant 100 as the sum :p
17:15:19 <petn-randall> #action petn-randall add to budget: paper +filamant 100 euro
17:15:30 <petn-randall> No idea how to remove old actions/infos ¯\_(ツ)_/¯
17:16:02 <petn-randall> Next meeting is May 2, 16:00 UTC? Any reasons for another time/date?
17:16:46 <petn-randall> #info next meeting: May 2, 16:00 UTC on #debconf-germany, irc.oftc.net.
17:16:57 <petn-randall> Thanks everyone for joining!
17:17:00 <petn-randall> #endmeeting