16:58:58 <h01ger> #startmeeting
16:58:58 <MeetBot> Meeting started Mon May 15 16:58:58 2023 UTC.  The chair is h01ger. Information about MeetBot at http://wiki.debian.org/MeetBot.
16:58:58 <MeetBot> Useful Commands: #action #agreed #help #info #idea #link #topic.
16:59:09 <h01ger> *tadammmmm*
16:59:28 <h01ger> hello. :)
16:59:39 <h01ger> #topic welcome / hi / agenda
17:00:08 <azeem> hi
17:00:24 <h01ger> the agenda is at https://wiki.debian.org/DebianEvents/de/2023/DebianReunionHamburg/TeamMeeting and is
17:00:27 <h01ger> Welcome / say hi / introduce yourself
17:00:27 <h01ger> CfP
17:00:27 <h01ger> Video team
17:00:27 <h01ger> T Shirts
17:00:29 <h01ger> Day trip
17:00:29 <h01ger> budget / sponsors
17:00:31 <h01ger> invoices
17:00:31 <h01ger> badges
17:00:34 <devrtz[m]> hi!
17:00:34 <h01ger> next meeting
17:00:34 <h01ger> Any Other Business (AOB)
17:00:53 * h01ger will wait til 19:05 so people can say hi and amend the agenda
17:01:13 <h01ger> #info https://wiki.debian.org/DebianEvents/de/2023/DebianReunionHamburg/TeamMeeting
17:02:46 <ilu-x> hi
17:04:04 <h01ger> hi everyone!
17:04:08 <h01ger> #agenda cfp
17:04:13 <h01ger> #topic cfp
17:04:20 <h01ger> how's that going now?
17:04:31 <h01ger> the deadline has passed, no?
17:04:42 <azeem> so, the cfp has officially closed, we tried some outreach mid/lat last week, but did not get any further submissions :-/
17:05:07 <h01ger> so thats 4 now?
17:05:40 <azeem> 3-4 + 1-2 workshops or so I think
17:06:08 * h01ger nods
17:06:09 <azeem> we could re-open/extend the cfp, but maybe it makes more sense to just leave some blanks to be filled in by ad-hoc sessions?
17:06:15 <h01ger> i think so
17:06:22 <h01ger> and late submissions :)
17:06:27 <azeem> right
17:06:56 <h01ger> i guess next topic then?
17:07:04 <azeem> unless petn-randall, rbott want to chime in
17:07:38 <gregoa> what does this mean for the schedule, i.e. when will these talks be?
17:07:44 <olasd> +1
17:07:48 <olasd> (for the question)
17:07:54 <azeem> I think we said mostly Saturday?
17:07:56 <h01ger> i guess thats unclear atm
17:08:15 <h01ger> i'm not sure we said anything definitive yet. just suggestions
17:08:47 <h01ger> that said, i'd like saturday too ;)
17:08:56 <olasd> yeah, I'd like saturday three
17:09:01 <h01ger> hehe
17:09:10 <azeem> would be useful to put something like "talks/ad-hoc sessions" on the schedule for now as placeholder
17:09:44 <azeem> we could have some more ad-hoc sessions and lightning talks on Sunday morning/noon maybe, or was something else planned then?
17:09:56 <h01ger> nothing else planned on sunday
17:10:43 <h01ger> azeem: please edit the wiki as you see fit
17:10:51 <azeem> alright
17:11:40 <h01ger> #topic video
17:12:11 <olasd> in another meeting, tumblingweed has offered setting up a small wafer instance to get the schedule published (which helps with livestreaming and video post processing), so I guess he should get in touch with azeem, rbott and petn-randall to give them access
17:12:26 <h01ger> \o/
17:13:10 <h01ger> olasd: so that also means a.) you'll be coming b.) with video gear and c.) how much budget do you need for that?
17:13:14 <azeem> well, maybe we should make some cost/benefit analysis on whether livestreaming, video taping is worth the effort
17:13:42 <azeem> I'd hope it is, but that would mean some unconference-like efforts/involvement by the participants
17:13:56 <ilu-x> 1 out of 4 cfp proposals is without video, what about the other ones?
17:14:26 <azeem> good question, I'll have a quick look
17:14:43 <h01ger> azeem: given debian has quite some money, i'd argue the costs analysis should not be on money but on work.
17:14:56 <h01ger> and if the people doing the work are happy doing the work...
17:15:38 <azeem> ilu-x: I believe the others are all ok with video
17:15:52 <azeem> h01ger: I meant more like personal effort, not monetary cost
17:15:58 <azeem> but yeah
17:16:05 <olasd> h01ger: a. yes; b. yes; c. I think the same budget as last year will work
17:16:16 <h01ger> olasd: cool cool cool
17:17:36 <h01ger> olasd: any other comment? :)
17:18:03 <olasd> nope, all good on my side. small events are fine too
17:18:04 <olasd> :)
17:18:18 <olasd> (in terms of setting up video etc.)
17:18:34 <h01ger> :)
17:18:36 <h01ger> great!
17:18:43 <h01ger> topic tshirts
17:18:46 <h01ger> #topic tshirts
17:18:50 <h01ger> urbec: ^
17:20:08 * taffit wakes up, sorry.
17:20:20 <h01ger> i guess urbec is not here now.
17:20:32 <h01ger> urbec: everything going well with the shirts?
17:20:39 <h01ger> #topic daytrip
17:20:42 <h01ger> no news here
17:21:24 <h01ger> #topic budget / sponsors
17:22:10 <h01ger> we have 1 partner and 4 sponsors and 4 corporate registrations now
17:22:37 <h01ger> and i really need to do the budget now that i know we can spend money on getting video gear to hamburg
17:22:48 <azeem> I don't think we'll get any further sponsors (maybe 1, there are two outstanding who did not answer)
17:22:54 <h01ger> yeah
17:23:23 <azeem> also, probably won't have time to do a second round of fundraising, but if you think it is absolutely necessary, let me know
17:23:30 <h01ger> no, i think its fine
17:23:53 <h01ger> what could be a bit problematic is that we've not occupied all beds so far
17:24:01 <h01ger> #info there are still free beds
17:24:24 <h01ger> what could be a bit problematic is that we've not occupied all beds so far. dock europe might not like it. i'll go to fux tomorrow anyway and will try to warn/discuss with them
17:25:39 <h01ger> #topic invoices
17:25:52 <h01ger> devrtz[m] thankfully volunteered to help with them.
17:26:28 <devrtz[m]> yup, will send you the template in the next couple of days
17:26:33 <h01ger> coolio, thank you!
17:27:05 <h01ger> #topic name badges
17:27:23 <h01ger> rbott sent a package with them to fux and it has savely arrived
17:27:32 <azeem> yay
17:27:32 * h01ger also likes the design very much
17:27:51 <h01ger> though i'll leave sharing of that to rbott :)
17:28:08 <h01ger> #topic next meeting
17:28:49 <h01ger> i guess during lunch times on the 22nd in cantina :)
17:28:59 <olasd> see you there ;-)
17:29:05 <h01ger> #info next meeting will be at lunch at cantina
17:29:21 <h01ger> #topic any other business
17:29:26 <h01ger> \o/
17:29:31 <h01ger> any other business?
17:29:47 <gregoa> not from me
17:30:23 <ilu-x> lunchtime means 12:00?
17:32:14 <h01ger> 12-1430
17:32:27 <ilu-x> k
17:33:23 <h01ger> i guess i'll rather arrive at the end of that timespan, given i'm in a different country the day before and having to do some monday things in the morning
17:33:32 <olasd> (I'll probably not be here at /lunch/ on Monday, but I'll aim for dinner ;-))
17:34:26 <h01ger> :)
17:34:35 <h01ger> any other business?
17:35:12 * taffit will aim at olasd too.
17:37:15 <h01ger> alright, lets wrap this up!
17:37:40 <h01ger> thank you all for the quick meeting today and looking forward to see you soon for real!
17:38:18 * gregoa agrees :)
17:40:01 <h01ger> #endmeeting