18:01:11 <h01ger> #startmeeting minidebconf hamburg 2026 18:01:11 <MeetBot> Meeting started Mon Jan 19 18:01:11 2026 UTC. The chair is h01ger. Information about MeetBot at https://wiki.debian.org/MeetBot. 18:01:11 <MeetBot> Useful Commands: #action #agreed #help #info #idea #link #topic. 18:01:17 <elbrus> debian sponsorship request 18:01:45 <h01ger> #topic lets collect agenda items and please say hi or otherwise indicate your presence, esp if you want to help, you might also state where 18:02:05 <h01ger> #info venue reserved from 2026-05-04 until 2026-05-11 18:02:32 <werdahias> hi. hope to help with talks again 18:02:34 * elbrus suggests he does bookkeeping again 18:02:45 <h01ger> #info this also means beds reserved from 2026-05-04 until 2026-05-11, if you want to arrive earlier or stay longer, this is kinda out of scope and you'll need to deal with dockeurope yourself for those days 18:02:46 <elbrus> and helping werdahias with talks 18:03:21 <azeem> is there actually something going to happen on the 11th besides departure/cleanup? 18:03:22 <dorle> hi, i could help with registration stuff and communication with dock europe again 18:03:23 * h01ger will try even harder to delegate everything away so i have more for all the little rests :) 18:03:33 <h01ger> azeem: that 18:03:40 <elbrus> azeem: people hack in the morning... 18:03:53 <elbrus> next to cleanup :) 18:04:10 <azeem> ok 18:04:21 <h01ger> & thank you all for being here (and so early) to help make the minidebconf happen so well! \o/ 18:05:00 <elbrus> and it depends until when we have the accomodation I guess, last time it was not full day IIRC 18:05:14 <h01ger> yup. its until eleven or so 18:05:46 <h01ger> but that means we can have talks until 18oo or so on sunday, the 10th 18:05:55 <azeem> ok, I was just wondering whether "the conference is until the 11th" is accurate, or whether it closes on the 10th 18:06:05 <h01ger> it closes on the 11th 18:06:10 <azeem> ack 18:06:17 <elbrus> after the standup ;) 18:06:36 * h01ger is sorting the agenda atm, please give me a minute or 2 18:08:30 <h01ger> so, i haveL 18:08:32 <h01ger> : 18:08:42 <h01ger> budget, financial organisation (debian.fr) 18:08:42 <h01ger> debian sponsorship request 18:08:42 <h01ger> cfp 18:08:42 <h01ger> wafer, registrations, room allocations, deadlines 18:08:43 <h01ger> videoteam 18:08:43 <h01ger> artwork, tshirts 18:08:46 <h01ger> daytrip 18:08:46 <h01ger> next irc meeting 18:08:49 <h01ger> anything missing? 18:09:06 <dorle> elbrus topic of debian sponsoring request 18:09:32 <dorle> sorry, its on the agenda ^^ 18:09:34 <h01ger> :) 18:09:48 * h01ger appreciates the checking still! :) 18:10:27 <gregoa> standup meetings (although that's not urgent). and hi :) 18:10:59 <h01ger> hi gregoa! anything you envision those need to be discussed today? we'll just do them, or? :) 18:11:36 <gregoa> h01ger: right :) at some point we should decide who runs them or starts them at least but doesn't need to be today 18:11:46 * h01ger nods 18:12:16 <h01ger> so lets start and maybe we can still finish at 19 utc. (there is not need for a hurry but then irc meetings that are longer are draining IME) 18:12:25 <elbrus> ack 18:12:27 <h01ger> #topic sponsors (incl debian sponsorship request), budget, financial organisation (debian.fr) 18:12:30 <elbrus> https://wiki.debian.org/DebianEvents/de/2026/MiniDebConfHamburg/Budget 18:13:09 <h01ger> elbrus: neato! 18:13:13 <elbrus> because it's longer than last time, and currently similar amount of income from sponsors, I guess there's more to ask from Debian 18:13:31 <h01ger> though a bit high amounts, with how many people is that calculated? 18:13:32 <elbrus> or we need to be more "strict" on asking attendees 18:13:46 <h01ger> (that info should also be added to the wiki page) 18:14:03 <h01ger> #info we have 4 sponsors already! 18:14:15 <werdahias> nice 18:14:19 <elbrus> I think I roughly had the same as last time, except multiplied with amount of days increase 18:14:24 <h01ger> Partner: PRESENSE Technologies 18:14:24 <h01ger> Extended sponsor: Collabora Productivity 18:14:24 <h01ger> Extended sponsor: Sipgate 18:14:25 <h01ger> Basic: B1 18:14:30 <azeem> did dock europe get much more expensive or is it just cause we're running longer? 18:14:42 <azeem> elbrus: ah ok 18:14:43 <elbrus> do we expect more sponsors still? 18:14:45 <h01ger> but how many days are we longer now? 1? 2? 18:14:49 <h01ger> elbrus: yes 18:14:58 <h01ger> elbrus: and how many attendees do you expect? 18:15:01 <elbrus> 4 vs 7, no? 18:15:17 <elbrus> we currently have 29 attendees registered 18:15:19 <h01ger> was the last one that short? 18:15:35 <h01ger> elbrus: the budget on that url, is calculated with how many attendees? 18:15:36 <h01ger> 29? 18:15:50 <h01ger> cause 11k both for cantina and dock seems pretty high to me. 18:16:12 <gregoa> https://wiki.debian.org/DebianEvents/de/2025/MiniDebConfHamburg/: April 30th - May 5th 2025 - 6 days of hacking together 18:16:43 * h01ger nods gregoa 18:16:55 <elbrus> as I meant to say, I took the numbers from last time and multiplied with 7/4 or similar; I'll try to look where I calculated 18:17:03 <h01ger> elbrus: thats the days 18:17:10 <h01ger> multiplied with 7/4 18:17:25 <h01ger> but i'm asking for the number of attendees that is based on :) but i've asked that enough 18:17:26 <elbrus> https://wiki.debian.org/DebianEvents/de/2025/MiniDebConfHamburg/Budget is last-times 18:17:45 <elbrus> 1780 dock europe seminar rooms for 4 days and 1 room for 1 day 18:17:51 <h01ger> other open topics here are a.) debian sponsorship and b.) financial org 18:18:26 <olasd> in practice Debian France has already started invoicing sponsors (and receiving payment) :P 18:18:48 <elbrus> I'll try to update the budget with my calculation for next time 18:19:05 <elbrus> #action elbrus add info to budget 18:19:48 <olasd> (we'll happily handle payments and invoice self-paying attendees) 18:19:52 <h01ger> olasd: haha, right. so yay! 18:20:09 <elbrus> \o/ 18:20:20 <h01ger> olasd: so no need to still formally ask or should we? (please answer this or question, uhm, nicely ;) 18:20:24 <azeem> I contacted last years's sponsors late last year and will pick up contacting more sponsors ASAP 18:20:37 <h01ger> elbrus: awesome! 18:20:46 <olasd> h01ger: no need to formally ask! 18:20:57 <h01ger> azeem: also awesome! <- olasd also! 18:21:03 <elbrus> apparently I did it too long ago, remembering is hard :( 18:21:06 <h01ger> next topic then, for now? :) 18:21:18 <elbrus> azeem: great 18:21:57 <elbrus> go :) 18:22:33 <h01ger> we've had a cfp \o/ 18:22:37 <h01ger> and publicity \o/ 18:22:55 <werdahias> 4 talks currently registered with 2 workshops 18:23:09 <h01ger> neato 18:23:27 <werdahias> I expect some more to come, but maybe one day of talks is sufficient 18:24:23 <werdahias> this would leave more time for hacking 18:24:35 <h01ger> from $url/ToDo: have two people (at least) on the cfp & content team, as decisions need to be made during the event and thats more stressful if one is alone to decide... 18:24:51 * elbrus already offered help to werdahias 18:25:11 <h01ger> i think we should+need to decide this until a month in advance or so. people want to plan their travels and the video team needs to plan the setup 18:25:15 <h01ger> elbrus: \o/ 18:25:15 <azeem> if one day of talks, which one? 18:25:33 <werdahias> right. 18:25:34 <elbrus> I'd go for Saturday 18:25:34 <h01ger> sat i would say. sat&sun, if 2 18:25:41 <azeem> +1 18:25:41 <elbrus> indeed 18:25:46 <werdahias> +1 18:25:56 <elbrus> but let's aim for 2 at this moment (in prep) 18:26:04 <h01ger> #agreed if one day of talks: saturday, if 2: sat+sun. 18:26:11 <h01ger> elbrus: agreed by me as well 18:26:13 <werdahias> shall I send another cfp round then? 18:26:22 <h01ger> two weeks after fosdem? 18:26:30 <werdahias> when is that? 18:26:32 <h01ger> right now it will drown 18:26:35 <h01ger> in 3 weeks 18:26:47 <gregoa> mid-february 18:26:50 <werdahias> wfm, since exams are coming up anyway 18:27:15 <h01ger> (right. rather 3.5 weeks is 2 weeks after fosdem :) 18:27:40 <h01ger> next topic then? 18:27:52 <elbrus> ack 18:28:00 <h01ger> #agreed send another cfp reminder in 3-4 weeks 18:28:12 <h01ger> do we want/have a cfp deadline? 18:28:46 <azeem> April 15th 18:29:10 <azeem> btw, maybe the content of https://hamburg2026.mini.debconf.org/contribute/cfp/ should be replicated (maybe shortened) on the main page 18:29:13 <h01ger> is that want or have? 18:29:21 <h01ger> yes 18:29:27 <azeem> h01ger: it's what was announced and is on the website 18:29:31 <azeem> AIUI 18:29:35 <elbrus> agreed, as I was searching myself 18:29:42 <h01ger> ah, nice. 18:29:47 <elbrus> #action elbrus: cfp on front page 18:29:54 <h01ger> elbrus: thank you! 18:30:20 <azeem> personally I think next year we should close the CfP a bit earlier (if we manage to send it out again at roughly the same time) so we have a schedule earlier 18:30:23 <h01ger> #info cfp deadline is april 15th. after that the schedule is fixed and can only changed with care :) 18:30:35 <werdahias> heh 18:30:43 <h01ger> azeem: agreed 18:30:53 <h01ger> people really want/need to plan early 18:31:02 <h01ger> next topic then? 18:32:10 <gregoa> +1 18:32:17 <azeem> +1 18:32:47 <elbrus> I had some fun playing with wafer 18:32:54 <h01ger> not sure about the ¨deadlines" in topic here, that probably should not be there 18:33:03 <elbrus> next time, lets set it up *before* we announce cfp/registration 18:33:23 <h01ger> hehehe/oh dear. shocking insight! ;) 18:33:48 <elbrus> also, I'm wondering if sponsor exposure should be improved 18:34:12 <h01ger> what do you mean with that? 18:34:13 <elbrus> I now used the sponsor facilities, but I'm not overly enthusiastic 18:34:34 <elbrus> https://hamburg2026.mini.debconf.org/sponsors/ 18:34:38 <h01ger> shall we have a team wafer session during the event ? 18:34:40 <h01ger> ah 18:34:47 <elbrus> and in the title bar the menu 18:35:02 <h01ger> that url only has names but no logos 18:35:07 <elbrus> if you click one sponsor... 18:35:37 <h01ger> those are links?!? 18:35:42 <h01ger> (at least here in firefox) 18:36:14 <h01ger> dorle: am i guessing correctly that you lack the permissions for wafer still, to see people registrations and do room allocations based on that etc? 18:36:36 <azeem> yeah, I think https://hamburg2026.mini.debconf.org/sponsors/ should have logos not just links 18:36:36 <dorle> i miss everything about wafer... permissions and knowledge ;) 18:36:44 <elbrus> well, the links go to per sponsor pages, I now put the logo there (e.g. https://hamburg2026.mini.debconf.org/sponsors/1/) 18:37:10 <elbrus> but wafer "allowes" a paragraph and stuff 18:37:40 <werdahias> dorle: if you login I can grant you access 18:37:40 <elbrus> next time, I rather not use the sponsor stuff from wafer, but when I tried to remove it, it left something I recall 18:37:50 <h01ger> elbrus: but noone would go to /sponsors/1 - the logos need to be on /sponsors/ no? 18:37:54 <azeem> I don't think we need the individual sponsors on the Sponsors drop-down menu, regular Debconf does not have that either 18:38:01 <h01ger> yeah 18:38:10 <elbrus> but I didn't find how to do that 18:38:25 <elbrus> I agree, let's not do that 18:38:28 <elbrus> next year 18:38:32 <werdahias> +1 for a wafer exploration since I also had to learn how to do talks last time 18:38:39 <werdahias> at miniDC 18:38:40 <dorle> werdahias: i'm logged in :) 18:38:40 <elbrus> but I recall removing it didn't remove everything 18:38:56 <h01ger> ok, so we're still having some wafer issues (and learnings to do) but nothing to discuss now. (except maybe how/who gets dorle on board wafer) 18:39:01 <elbrus> hence I got until where we're now 18:39:05 * h01ger is a wafer noob too 18:39:08 <werdahias> dorle: should have full access 18:39:21 <h01ger> \o/ 18:39:27 <h01ger> /o\ 18:39:30 <h01ger> :) 18:39:33 <h01ger> horray 18:39:37 <elbrus> I'll try to discuss with terceiro or something 18:39:56 <h01ger> how many of those 29 did request a bed on stage so far? 18:40:00 <dorle> i can see the registered talks, but how do i access the registered people? 18:40:15 <elbrus> #action elbrus: try to simplify sponsors exposure on website 18:40:38 <elbrus> dorle: https://hamburg2026.mini.debconf.org/admin/minidebconf/registration/ 18:40:43 <dorle> thx :) 18:40:46 <werdahias> dorle: left corner -> site admin -> right side -> registrations 18:40:52 <werdahias> ah 18:41:16 <dorle> but i don't have access there 18:41:54 <werdahias> hm, maybe I need to set staff status too. done. 18:42:08 <dorle> yes, works :) 18:42:10 <h01ger> alright, shall we move on? 18:42:14 <h01ger> \o/ 18:42:20 <werdahias> +1 18:42:38 <h01ger> (assuming dorle/werdahias can still figure out access issues while we moved on) 18:42:42 <h01ger> how many of those 29 did request a bed on stage so far? 18:43:01 <elbrus> 25 18:43:07 * h01ger moves on, whether we learn that stat... 18:43:10 <h01ger> thanks, elbrus! 18:43:20 <h01ger> so, bed wise we are almost fully booked already 18:43:31 <h01ger> assuming everyone qualifies... 18:43:36 <h01ger> anyhow 18:43:42 <h01ger> #topic videoteam 18:44:13 <h01ger> olasd: tumblingweed: will you have us covered again? how can we help? what do you need/want? anything else? 18:46:00 * h01ger takes this as a maaaaybe ;) 18:46:38 * elbrus asked in #debconf-video in december and didn't receive a reply 18:46:41 * elbrus asked again 18:46:45 <h01ger> :) 18:47:10 * h01ger suggests we move on, at least for now 18:47:14 <elbrus> ack 18:47:29 <h01ger> #topic artwork / tshirts 18:47:55 <h01ger> urbec: do you plan to be involved in this again? 18:48:04 <elbrus> I asked urbec a while ago in this channel, I don't recall seeing an answer 18:48:11 * h01ger nods 18:48:48 <elbrus> except for sizes 18:49:04 <h01ger> #info artwork / tshirt situation is unclear atm. sponsors really like us to have tshirts, also we promise them to them, so we kinda need them. 18:49:37 <elbrus> last year we didn't promised them, did we this time? 18:49:54 <h01ger> https://hamburg2026.mini.debconf.org/sponsors/become-a-sponsor/ is 404 btw 18:50:00 <azeem> oops 18:50:20 <azeem> elbrus: I basically just replied to last year's message to sponsors and asked whether they want to go again 18:50:32 <azeem> if I write to new ones, I will make sure to put in a caveat 18:50:34 <gregoa> https://hamburg2026.mini.debconf.org/sponsors/packages/ (from the menu) works 18:50:37 <elbrus> https://hamburg2026.mini.debconf.org/about/org/ says to contact h01ger 18:51:09 <h01ger> a quick scan of the pages seems to reveal that we dont offer anything to sponsors yet \o/ 18:51:14 * elbrus thought last year we said we'd try; at least that's on the wiki 18:51:14 <h01ger> easy to fulfill! 18:51:58 <h01ger> ("but") most/many attendees want/like shirts too, so i suppose we should make them 18:52:04 <azeem> btw, https://hamburg2026.mini.debconf.org/sponsors/packages/ says we want only one partner sponsor 18:52:14 <azeem> I think we usually capped it at 3 18:52:24 <h01ger> me agrees 18:52:24 <elbrus> will do in a sec 18:52:29 <h01ger> ty elbrus 18:52:33 <h01ger> next topic then? 18:52:48 <elbrus> done 18:52:59 <h01ger> \o/ 18:53:01 <azeem> elbrus: we should copy the sponsorship perks to the wiki, yes 18:53:03 <azeem> will do 18:53:09 <h01ger> #topic daytrip 18:53:26 * h01ger is still pondering ideas for that 18:53:37 <h01ger> and i'm leaning towards thursday 18:53:56 <dorle> +1 18:53:56 <h01ger> (unclear whether for pondering further or for the day of the daytrip ;) 18:54:21 <elbrus> pondering on Thursdays is nice 18:54:25 <h01ger> dorle: if you have some good ideas...! 18:54:44 <h01ger> or anyone else, really 18:54:45 <dorle> i will ponder on thursday ;) 18:54:51 <h01ger> hehe 18:55:03 <h01ger> we could visit Hamburg's highest mountain...! 18:55:22 <h01ger> anynow... 18:55:28 <dorle> did we do the green bunker as day trip yet? 18:55:48 <h01ger> no, but as a detour/extratour from our last daytrip 18:55:56 <dorle> ok 18:56:21 <werdahias> is that the massive flak tower that's now a hotel? 18:56:24 <h01ger> yes 18:56:31 <werdahias> cool 18:56:38 <h01ger> #topic AOB (any other business) and next meeting when? 18:57:09 <werdahias> next meet in a month? 18:57:10 <h01ger> werdahias: you can just walk there and walk up. walking up is like a 1000m walk while climbing 10 floors or so. 18:57:20 <h01ger> in a month sounds good 18:57:37 <werdahias> h01ger: sounds pretty cool. I vistited its sibling in Berlin last year 18:57:39 <h01ger> february 16th 18:57:49 <h01ger> 18 utc 18:57:52 <h01ger> also a monday 18:57:54 <h01ger> ? 18:57:57 <elbrus> just to confirm, we'll wait with asking dpl for approval after we settle budget (which we should then do next time) 18:58:14 <werdahias> h01ger: wfm 18:58:18 <h01ger> elbrus: its ok to ask now and adjust/settle budget later 18:58:30 <elbrus> 16 th I'm skiing, so doesn't work great that week for me 18:58:32 <dorle> for me 17 utc would be nicer... but 18 utc also works 18:58:34 <h01ger> we should just ask the dpl before april, because elections etc 18:58:56 <h01ger> elbrus: so february 23rd then? 18:59:03 <elbrus> wfm 18:59:19 <h01ger> assuming that also works for dorle azeem werdahias and? 18:59:23 <dorle> 23rd does not work for me 18:59:30 <h01ger> of course :) 18:59:38 <azeem> WFM 18:59:53 <h01ger> february 30th? 9th is a bit early 19:00:02 <azeem> well, 23rd I am skiing, 17th WRM 19:00:05 <azeem> WFM* 19:00:07 <werdahias> wfm 19:00:15 <h01ger> march, 2nd? 19:00:20 <elbrus> ack 19:00:22 <dorle> you can also do 23rd, accomodation stuff is not that important right now... or is it? 19:00:33 <azeem> elbrus: are you sking 17th as well? 19:00:46 <h01ger> dorle: maybe but azeem is also skiing 19:00:55 <elbrus> azeem: it's the whole week 19:01:07 <azeem> well, I will try to join anyway 19:01:12 <azeem> no promises 19:01:21 <h01ger> we can try feb 23 19:01:37 <h01ger> and if that turns out to be a no turn out, we can still do another one on march 2nd 19:01:45 <h01ger> does that sound, sound? 19:01:56 <azeem> ack 19:02:00 <werdahias> +1 19:02:12 <h01ger> s#,## 19:02:30 <elbrus> +1 19:02:34 <dorle> +1 19:02:46 <h01ger> dorle: we might need to close accom/beds by then cause we might be full 19:03:10 <elbrus> which might need a note in the next cfp too 19:03:15 <h01ger> thats the only important/urgent accom part i can think of but for knowing that you dont need to be at the meeting 19:03:21 <elbrus> that we're nearly full 19:03:33 <dorle> i will have a look at the registrats 19:03:46 <h01ger> #agreed next meeting on february 23, 18 utc. (and if that fails, march 2nd too) 19:03:52 <h01ger> dorle: \o/ 19:03:55 <dorle> again first come first serve? 19:04:00 <elbrus> yes 19:04:03 <h01ger> jup. (for debian contributors) 19:04:16 <dorle> for debian contributors is new as a condition ;) 19:04:21 <dorle> but works for me 19:04:37 <h01ger> floss contributors was the old condition?! 19:04:57 <dorle> for staying at dock europe (not sponsored) there was no condition 19:05:14 <dorle> at least i don't remember any ^^ 19:05:15 <h01ger> ah, the condition was not sponsored! :) 19:05:37 <elbrus> you have some past contributions (please contact us in case of doubt). 19:05:43 <elbrus> is what the wiki (still) says 19:05:48 * h01ger assumes this conditions is mostly moot/given anyway 19:05:50 <elbrus> the 2025 wiki 19:06:31 * h01ger would be happy to go through the pages/wiki in the next days and do some cleanup/ammendments etc 19:06:35 <dorle> h01ger: i will check with you and elbrus, if i'm not sure about contributions of people... after checking nm 19:06:39 <h01ger> preferednly scheduled... 19:06:55 <elbrus> dorle: sure 19:07:11 <h01ger> dorle: please do. if checking nm is any trouble, feel free to throw names as questions to me 19:07:18 <h01ger> AOB? 19:07:25 <dorle> h01ger: will do ;) 19:07:50 <h01ger> \o/ 19:08:31 <h01ger> alright...! 19:08:38 <elbrus> thank you 19:08:45 <h01ger> thank you all for making this happen! \o/ 19:08:53 <h01ger> #endmeeting