18:01:41 <h01ger> #startmeeting minidebconf hamburg 2026
18:01:41 <MeetBot> Meeting started Mon Mar  2 18:01:41 2026 UTC.  The chair is h01ger. Information about MeetBot at https://wiki.debian.org/MeetBot.
18:01:41 <MeetBot> Useful Commands: #action #agreed #help #info #idea #link #topic.
18:02:02 <h01ger> #topic say hi and some topics to discuss
18:02:07 <azeem> hi
18:02:07 <h01ger> ohai
18:02:17 <gregoa> hi
18:02:29 <mechtilde[m]> hi
18:03:17 <devrtz> o/
18:03:57 <h01ger> topics in no particular order yet: finances/sponsors, accom, talks/cfp/video, tshirts, daytrip, pingpong/slot/aob, what else?
18:04:08 <h01ger> hi dorle, we're just starting up
18:04:13 <dorle> hi :)
18:04:16 <h01ger> collecting agenda
18:05:09 <devrtz> can't think of anything else
18:05:41 * devrtz looks up the logs from last time ....
18:05:55 <h01ger> ty!
18:06:30 <werdahias> o/
18:07:21 <h01ger> \o
18:07:24 <devrtz> for anyone else wondering: https://meetbot.debian.net/debconf-hamburg/
18:07:34 <h01ger> logo and nametags also came to my mind..
18:07:37 <devrtz> I guess artwork is another tshirt adjacent topic
18:07:42 <devrtz> yes
18:07:48 <h01ger> yeah
18:07:56 <h01ger> i guess we can start
18:08:05 <h01ger> and add more topics if needed
18:08:23 <h01ger> #topic finances/sponsors
18:08:31 <h01ger> elbrus: around? :)
18:10:08 <h01ger> the dpl approved the budget
18:10:12 <azeem> yay
18:10:21 <dorle> yeah :)
18:10:36 <azeem> how wide is the current gap between projected expenses and sponsor/ticket income?
18:10:41 <h01ger> https://wiki.debian.org/DebianEvents/de/2026/MiniDebConfHamburg/Budget
18:10:47 * azeem looks
18:11:06 <h01ger> last edited on feb 8th, not sure if thats the latest version
18:11:34 <h01ger> olasd, on behalf of debian.fr, has been sending out invoices to our sponsors already also
18:11:39 <azeem> thx
18:11:43 <h01ger> (some of them in the last year already)
18:12:32 <azeem> I think Canonical is missing (and also from the website), so we should be at 15k sponsor income
18:12:46 <h01ger> the approved budget fills the gap with debian money/sponsoring
18:13:11 <h01ger> azeem: oh! i wasnt aware that canonical is confirmed/done deal. very nice!
18:13:23 <azeem> "We would like to sponsor Mini DebConf Hamburg at the Extended tier."
18:13:28 <azeem> I hope that's a confirmation
18:13:49 <h01ger> maybe i've missed that. very nice!
18:13:50 <azeem> but I will follow-up with Mauro again once we have the logo up
18:14:15 <azeem> I think we can get 1-3 additional sponsors, I will do another push next week
18:14:17 <h01ger> #info canonical will be our 3rd extended sponsors \o/
18:14:20 <devrtz> I did wonder about approaching Liberux and Dawndrums whether they'd be interested in sponsoring {,mini}DC. maybe I should do that
18:14:34 <devrtz> s@do that@do that soon@
18:14:36 <h01ger> azeem: awesome, thank you very much for all that work!
18:14:40 <azeem> devrtz: that, or give us some contact info and I can do it as well
18:15:17 <h01ger> ^^
18:15:30 <h01ger> anything else on finances/sponsors?
18:15:40 <devrtz> I've only been in contact with liberux once last year (asking about DC25 sponsoring), and for dawndrums I'd scrape their homepage :P
18:15:55 <devrtz> but I can DM you the address of the one person at liberux
18:16:00 <azeem> sounds good!
18:16:08 <devrtz> and I'll send one to dawndrums
18:16:35 <azeem> h01ger: I think we're good and can move on
18:16:46 <h01ger> :)
18:16:52 <azeem> there's maybe a TODO about the Canonical logo
18:16:55 <h01ger> #topic accomodation
18:17:06 <azeem> I don't think I have permissions adding it, maybe elbrus can do it later
18:17:33 <h01ger> azeem: https://wiki.debian.org/DebianEvents/de/2026/MiniDebConfHamburg/ToDo ?
18:17:39 <h01ger> dorle: you around? :)
18:17:49 <dorle> yes :)
18:17:54 <azeem> I mean, adding the logo, not the TODO
18:17:56 <h01ger> :)
18:18:23 <dorle> the registration for on-site accom is closed. we have so far 39 registrations for on-site acom for only 30 beds
18:18:49 <dorle> i didn't send out any mails regarding accom yet
18:18:53 <h01ger> azeem: right. lets sort this out later (now accomodation), probably under the "website" topic coming soon
18:19:11 <h01ger> dorle: ouch? 39 vs 30 sounds bad
18:19:53 <dorle> last year a lot of people stepped back from their registration and we closed the registration as soon, as i was aware of the mismatch
18:19:54 <devrtz> I'm getting scared (as I was quite late...)
18:20:40 <dorle> i would implement a first-come first-served strategy with the beds
18:20:55 <h01ger> which was what we said, i believe, so should be fine
18:21:11 <gregoa> do we have some re-confirmation step with waver?
18:21:17 <h01ger> dorle: do you plan to send out those mails soon(ish)?
18:21:31 <h01ger> & can wafer (help) send those mails?
18:22:03 <dorle> i am quite struggling with wafer and i didn't see any way to send mails... also i didn't see a re-confirmation step
18:22:31 <dorle> i want to have that mails out in at least 2 weeks, but i can also send them this week
18:22:56 <dorle> was there anything missing in the mail text last year? i would recycle that for the most part
18:23:05 <h01ger> wafer must have a reconfirmation step, as we need to reconfirm for debconf
18:23:34 <dorle> i'm can look into that and also talk with elbrus, who is more of a wafer master by now ^^
18:24:09 <h01ger> there are more wafer savy persons here :)
18:24:36 <dorle> who in particular?
18:24:40 <h01ger> #info accomodation is closed, reconfirmation mails should be send out soon (within the next 1-2 weeks)
18:24:59 <h01ger> tumblingweed and olasd and probably still more (people who know wafer and can help dorle)
18:25:37 <h01ger> not sure if there is/can be a diff between general reconfirmation mails and accom reconfirmation mails - in wafer i mean. not content wise, thats obvious
18:25:41 <tumblingweed> The miniconfs do use a different registration system to regular debconf, at this point
18:25:52 <tumblingweed> (But we'll probably be able to change that in coming years)
18:26:11 <h01ger> (i dont think we need reconfirmation for general attendence just for accom)
18:26:39 <tumblingweed> I don't see any reconfirmation built-in, so this will be something manual
18:26:42 <tumblingweed> e.g. email everyone
18:26:53 <dorle> ack, i can do that manually
18:27:19 <dorle> h01ger: i'm going to send you, elbrus and werdahias a draft for a accom reconfirmation mail this week
18:27:26 <dorle> thx tumblingweed
18:27:42 <werdahias> sgtm
18:27:43 <h01ger> dorle: \o/ and thank you! :)
18:29:01 <h01ger> #topic talks/cfp/video
18:29:49 <h01ger> uhm, what is the cfp status? ;)
18:29:53 <werdahias> :)
18:30:11 <werdahias> so far we have 8 submissions, and 2 workshops/bofs
18:30:30 <h01ger> \o/
18:30:30 <werdahias> I'd resend the CfP reminder this week
18:30:37 <h01ger> \o/
18:30:42 <h01ger> when will the cfp close?
18:30:51 <werdahias> um
18:30:59 <azeem> 15. april I think
18:31:00 <h01ger> some people really want a schedule 2-4 weeks ahead to plan their journey
18:31:05 <werdahias> right
18:31:24 <h01ger> .oO( want, need, some some )
18:31:36 <azeem> I think this should be a TODO for next year: close the CfP earlier
18:31:46 <werdahias> agreed
18:32:13 <h01ger> azeem: feel free to start wiki.d.o/.../2027/ToDo now. !
18:32:28 <werdahias> well, out of those 8 talks three were submitted by 1 person, so we might limit them to 2
18:32:49 <werdahias> maybe we will end up with just 1 day of talks
18:32:50 <azeem> h01ger: some might even prefer 2-3 months in advance, especially if whether or not they get selected depends on if their employer supports travel
18:33:05 <azeem> anyway
18:33:14 <h01ger> azeem: absolutly! & there are more reasons.
18:33:36 <h01ger> anyway, about the video aspect, olasd?
18:33:55 <h01ger> (as this is a combined topic it felt prudent to mention video)
18:34:37 <h01ger> or ivodd highvoltage[mds] tumblingweed and whoever else identies as video team members :)
18:35:04 <olasd> I trust we'll arrange for video to happen
18:35:11 <h01ger> \o/
18:35:22 <h01ger> and i trust you will shout for help if/when you need it!
18:35:32 <olasd> definitely!
18:35:35 <h01ger> :)
18:35:46 <h01ger> next topic then or anything else on talks & video & stuff
18:36:43 <olasd> nothing from me
18:37:00 <werdahias> #info werdahias will send cfp reminder
18:37:04 * h01ger just remembered on topic we dont need to discuss and will do anyway because it was sooo good: daily standup meetings! (though they need a coordinator, adding that somewhere appropriate to find later)
18:37:21 <gregoa> :)
18:37:34 <h01ger> :)
18:37:46 <h01ger> #topic website
18:37:52 * werdahias nominates gregoa
18:38:55 <h01ger> the website (wiki page *and* webpage) need some love and it seems neither elbrus nor me has the time/energy for this, so if someone would like to help, that be great
18:39:18 <h01ger> #info the website (wiki page *and* webpage) need some love please shout if you can help
18:40:07 * h01ger has a bunch of topics where people could help now and has added that there
18:40:43 <h01ger> #topic logo and tshirts
18:41:11 <h01ger> not sure whether this is one or two topics, but one clearly depends on the other...
18:42:03 <h01ger> rbott offered to find help for doing a logo design if needed...
18:43:33 <werdahias> the general idea is the hamburg city logo + debian logo + bugs?
18:43:38 <h01ger> #info we need some logo...
18:43:53 * devrtz misses urbecs designs
18:44:03 <h01ger> werdahias: not sure if the bugs are *needed* but probably as long as debian has bugs...?!? ;)
18:44:09 * h01ger misses urbec
18:44:09 <werdahias> heh
18:44:11 <devrtz> it was fun to see things evolve when they shared links to WIP svgs
18:44:17 <werdahias> indeed
18:44:22 <devrtz> !
18:45:09 <h01ger> that said: i guess we cannot do anything more now and just keep in mind that we need to have a logo, as we need to print tshirts as we promised & promise that to our sponsors. plus people really like them
18:45:37 <werdahias> won't promise anything, but maybe I can look at inkscape this or next week, been wanting to learn it more anyway
18:45:48 <h01ger> (but worst case we can do worse tshirts to keep the promise. but we should & can do better but this needs time.)
18:46:16 <h01ger> werdahias: nice! i've tentativly put it on my todo for in 2 weekends too, but no promises neither.
18:46:27 <h01ger> #topic nametags
18:46:41 <h01ger> thats an easy topic. rbott said he would do nametags again
18:46:50 <h01ger> and maybe we'll have a new logo too :)
18:47:05 <h01ger> #topic daytrip
18:47:57 <h01ger> doing an arrangement with miniatur wunderland is still my plan, though while biking yesterday i also got some more ideas for other daytrips, though they will also be good for the following years ;)
18:49:17 <h01ger> #topic ping pong / party at slot, other activities
18:49:42 <h01ger> devrtz: you mailed slot, did they reply yet?
18:51:45 * h01ger plays ping
18:51:48 * h01ger plays pong
18:52:11 <devrtz> h01ger: I did send them yes, no reply yet no
18:52:33 <h01ger> :)
18:52:43 <dorle> on wednesday there will be a juggling meet up at haus 3 again :)
18:52:45 <devrtz> regarding pingpong, I already volunteered to do the other CfP
18:52:51 <h01ger> dorle: :))
18:53:01 <h01ger> dorle: \o/
18:53:10 <h01ger> next topic i guess?!?
18:53:23 <elbrus> oops, only now remember the meeting
18:53:50 <h01ger> hello elbrus! :) there's a bit of backlog but nothing really urgent i think
18:54:14 <elbrus> ack, I'm reading
18:54:46 <h01ger> we're almost done, the last topics are really quick
18:54:51 <h01ger> i think :)
18:55:05 <h01ger> #topic how one can help *now*
18:55:29 <h01ger> #info how one can help now:  logo, website, tshirts - please get in touch
18:55:33 <h01ger> anything else?
18:55:47 <h01ger> (next topic is: how one can help during the event)
18:56:47 <h01ger> #topic how one can help *during the event*
18:57:21 <h01ger> #info how one can help during the event: announce daily stand up meetings and make them happen, cleanup - all the time
18:57:39 <h01ger> anything else? :) i'm sure there's a lot more.. eg videoteam
18:57:54 <h01ger> (next topic: next meeting when & aob :)
18:58:05 <devrtz> aob: c&w!
18:58:14 <h01ger> bad taffit!
18:58:44 <h01ger> #info how one can help during the event: announce daily stand up meetings and make them happen, cleanup - all the time, make c&w happen!
18:58:56 <h01ger> #topic next meeting when
18:59:06 <h01ger> & any other business too
18:59:35 <h01ger> hmmm. early april we need to order tshirts, so a meeting in april is maybe too late
18:59:45 <h01ger> its amazing how time flies
19:00:23 <dorle> is in 2 weeks to early?
19:00:25 <h01ger> march 23rd? or march 30th?
19:01:10 <h01ger> dorle: it feels early but probably/maybe it would be sensible? :)
19:01:13 <elbrus> if we don't have volunteers yet for logo/t-shirt, maybe earlier to check if things happened in teh mean time
19:01:42 <dorle> the next three weeks work for me
19:02:02 <elbrus> I recall t-shirt ordering happened last time in the first week of April
19:02:27 <h01ger> so lets meet on march 16th at 18 utc, i'd say
19:02:38 <h01ger> elbrus: yes.
19:02:56 <mechtilde[m]> that is 20:00 CET
19:03:07 <h01ger> mechtilde[m]: i dont think so.
19:03:10 <mechtilde[m]> no sorry
19:03:31 <h01ger> DST changes are always at the end of march and october.... (in the EU)
19:03:37 <elbrus> :thumbsup: to 03-16 18:00
19:03:42 <mechtilde[m]> I was thinking of April
19:04:05 <h01ger> #info next meeting: march, 16th, 18 utc
19:04:55 <h01ger> cool cool!
19:04:58 <h01ger> anything else?
19:05:16 <h01ger> #topic Any Other Business
19:06:48 <h01ger> o/
19:06:50 <h01ger> \o
19:06:54 <h01ger> thank you all!
19:06:55 <elbrus> not from my side; I ack the mail review
19:07:06 <h01ger> looking forward to see you again so soon! :)
19:07:16 <devrtz> \o/
19:07:23 <taffit> c&w!
19:07:33 <elbrus> and the web site logo; azeem do you have/ask for a link?
19:07:44 * taffit dide
19:07:53 <azeem> not yet, I'll check whether there's an obivous one
19:07:56 * taffit didn’t do nothin’, me not bad!
19:08:20 <azeem> probably https://debconf25.debconf.org/media/sponsors_files/canonical.svg
19:08:52 <elbrus> ack
19:09:03 <h01ger> #endmeeting