#debconf-team: global team meeting, agenda at http://wiki.debconf.org/wiki/DebConf9/Meetings

Meeting started by MrBeige at 19:00:17 UTC. (full logs)
19:01:14 Topic: more penta admins ?
19:04:45 ACTIONMrBeigegwolf serves as backup-query-runner
19:04:58 INFOMrBeigealso we are putting useful queries in SVN/on the wiki so this should be less of a problem
19:05:58 Topic: budget team info
19:06:38 INFOMrBeigeNoodles also offers to help run penta queries, if needed
19:07:32 INFOMrBeigebudget summary: 60000€ minimum, 90000€ ideal needed
19:08:09 INFOmargamoney-out team: mails were sent to people with weird data, some corrected it, some said it was fine. No more exceptions will be made.
19:08:15 INFOMrBeigesponsorship summary: 45000€ recieved/promised, 10-20k€ more possible
19:08:28 INFOmargamount-out team: the team is still in the process of being assembled. More should happen soon.
19:09:50 INFOmargaRegarding DC8 left-overs: a few more thank-you bags to be sent out this week. There are a few disagreements regarding the money left over at the different points in the world. The final number is probably going to be near USD 10k. :-\
19:11:31 INFOMrBeigemost DC8 leftover is at SPI or dc7ltd
19:12:14 ACTIONmargamarga and schultmc to figure out pending reimbursements.
19:14:34 INFOMrBeigebut if we need to, things like travel sponsorship and trips can be cut
19:15:00 INFOMrBeigewe will still get more income from professional/corporate, but need those numbers
19:16:15 ACTIONMrBeigeSledge and MrBeige adjust sponsors-summary for other sponsors we expect
19:16:23 LINKh01gerhttp://wiki.debconf.org/wiki/DebConf9/PentaQueries - please add missing queries there
19:17:07 Topic: updates from teams
19:18:04 INFOMrBeigebudget team: summary is above. We need more accurate numbers from localteam to make it more accurate !
19:19:32 INFOHydroxidevideoteam will have a meeting this week
19:19:42 INFONoodlesRoom allocation Nothing to report - still waiting for exact details on how many rooms we have
19:20:19 ACTIONMrBeigecek anto get details of rooms to room allocation team (sometime)
19:20:59 INFOMrBeigegwolf will head up the t-shirt team again (likely around USD 3.80/shirt)
19:21:17 INFOMrBeiget-shirt team: < gwolf> US$1140.00 for 300 shirts < gwolf> plus shipping
19:23:16 INFOMrBeige< gwolf> MrBeige: I translated the invitation documents to Spanish, with the Spanish institution (forgot the name, not the Junta) as the contact
19:23:23 INFOMrBeige< gwolf> Anto or Cek replied that in the end, the Junta confirmed it was going to do it
19:23:45 INFOMrBeigeso visas are in-progress - yay
19:24:00 INFOMrBeige(we hope)
19:24:11 Topic: localteam updates
19:24:46 INFOMrBeigeno localteam, and no secondhand knowledge...
19:24:59 Topic: looking over the to-do list
19:25:32 LINKMrBeigehttp://wiki.debconf.org/wiki/DebConf9/ToDo let's look at this link
19:29:16 INFOMrBeigedaytrip / conference dinner planning postponed until other stuff is better in shape...
19:29:43 INFOMrBeigesee what tourist bureau has to hand out to people
19:31:07 LINKh01gerhttp://wiki.debconf.org/wiki/DebConf9/PentaQueries please
19:32:50 ACTIONMrBeigeMrBeige tricks someone into helping someone look at penta data to sanity-check
19:33:42 ACTIONMrBeigeh01ger and gwolf help MrBeige look at penta data to sanity-check
19:33:54 ACTIONMrBeigemoray does a blitz of adding data to website sometime
19:39:31 INFOschultmcschultmc will make sure click&pledge is setup for dc9 attendee payments
19:39:32 ACTIONMrBeigewe look at working on publisizing (ugh spelling) that donations will be helpful this year...
19:39:42 ACTIONMrBeigeschultmc will make sure click&pledge is setup for dc9 attendee payments
19:40:29 Topic: left-over action items, any other business ?
19:43:29 HALPMrBeigeif you'd like to go to cáceres before debconf to help out, it can possibly be paid for...
Meeting ended at 19:44:18 UTC. (full logs)


Action Items
  1. gwolf serves as backup-query-runner
  2. marga and schultmc to figure out pending reimbursements.
  3. Sledge and MrBeige adjust sponsors-summary for other sponsors we expect
  4. cek anto get details of rooms to room allocation team (sometime)
  5. MrBeige tricks someone into helping someone look at penta data to sanity-check
  6. h01ger and gwolf help MrBeige look at penta data to sanity-check
  7. moray does a blitz of adding data to website sometime
  8. we look at working on publisizing (ugh spelling) that donations will be helpful this year...
  9. schultmc will make sure click&pledge is setup for dc9 attendee payments

Action Items, by person
  1. anto
    1. cek anto get details of rooms to room allocation team (sometime)
  2. cek
    1. cek anto get details of rooms to room allocation team (sometime)
  3. gwolf
    1. gwolf serves as backup-query-runner
    2. h01ger and gwolf help MrBeige look at penta data to sanity-check
  4. h01ger
    1. h01ger and gwolf help MrBeige look at penta data to sanity-check
  5. marga
    1. marga and schultmc to figure out pending reimbursements.
  6. moray
    1. moray does a blitz of adding data to website sometime
  7. MrBeige
    1. Sledge and MrBeige adjust sponsors-summary for other sponsors we expect
    2. MrBeige tricks someone into helping someone look at penta data to sanity-check
    3. h01ger and gwolf help MrBeige look at penta data to sanity-check
  8. schultmc
    1. marga and schultmc to figure out pending reimbursements.
    2. schultmc will make sure click&pledge is setup for dc9 attendee payments
  9. Sledge
    1. Sledge and MrBeige adjust sponsors-summary for other sponsors we expect
  10. UNASSIGNED
    1. we look at working on publisizing (ugh spelling) that donations will be helpful this year...

People Present (lines said):
  1. MrBeige (118)
  2. marga (42)
  3. moray (37)
  4. h01ger (36)
  5. gwolf (32)
  6. Hydroxide (12)
  7. Noodles (10)
  8. Sledge (8)
  9. schultmc (8)
  10. angasule (4)
  11. meetbot (2)
  12. cek (0)
  13. anto (0)

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