19:00:16 #startmeeting 19:00:20 hi 19:00:27 o/ 19:00:34 so, we're getting close... 19:00:40 #topic accommodation 19:00:52 #meetingtopic global team meeting, 6 july 19:01:09 so Noodles had some questions on-list, which I think have been mostly answered 19:01:10 hiho 19:01:48 beds for otavio's room will be resolved 19:01:55 hope so :) 19:02:04 FdS arrivals, how will they pick up their keys ? 19:02:13 I guess this is more of a local team meeting... i'll bring it up there agin 19:02:17 Noodles said that: 19:02:24 MrBeige: I guess we should ask everybody to get to MT 19:02:27 it's also the kind of thing we can sort out during debcamp if needed 19:02:39 We have some days to sort it out iwht the FdS administration 19:03:02 there's not much we can discuss about it, anyway, obviously it's best for us if they provide 24-hour staff for free :) 19:03:05 #info Noodles says we have 2 free MT beds and 4 free FdS beds. 19:03:25 oi! 19:03:36 should we re-send out people's status to them, to ensure that no one will arrive and say "but I thought I had a place!" ? 19:03:43 * h01ger reads backlog 19:03:44 I guess it's less important now that we know we'll have free beds 19:04:05 #info minus one free bed, someone who just sent in dates today 19:04:23 Anto, #debconf-team-es 19:04:27 #info Someone has a nut allergy -- we need to ask localteam/caterer about that 19:04:57 should I prepare another mass personalized email about current status of accommodation ? 19:05:18 MrBeige: possibly -- it might also poke any late-cancellers 19:05:20 We are all nuts.. he should consider not coming 19:05:27 octavios room is ok 19:05:28 gwolf: heh 19:05:38 moray: ah, good point 19:05:59 #action MrBeige gets data from Noodles and sends out a mass current-status email to attentees. 19:06:04 hi everybody 19:06:09 hi cek 19:06:19 hola cek 19:06:23 holas 19:06:24 is there anything else important to note about accommodation ? 19:06:25 next topic? 19:06:40 #topic budget 19:07:01 So, I haven't done much on the budget since last time, besides adding in little updates every so often 19:07:12 Hydroxide, schultmc, anyone: any news? 19:07:29 tomorrow i send a mail whith my proposal for the local sponsor 19:07:38 we're going to have oodles and oodles of money left over 19:07:42 no news from me on the budget numbers, no. but, see ^^^ 19:08:09 #info we're going to have oodles and oodles of money left over 19:08:29 but current total expenses are looking to be 90k€ 19:08:48 aehm. if thats true, we can sponsor more people :) 19:08:58 with 60k€ left over. (note: let's not waste it!) 19:08:59 i need money to pay same issues asap 19:09:00 h01ger: too late now 19:09:07 h01ger: I think asking people they have sponsorship two weeks away is too short notice 19:09:12 we can sponsor more people for NY 19:09:26 We can even buy the Foreign Affairs office so they don't need visas anymore! 19:09:28 or have much dc10 seed money :P (it probably will be the most expensive debconf total, though hopefully worth it) 19:09:29 surely we can still give money to people... 19:09:43 Anto: ok, can you talk with h01ger after the meeting about how to pay? anything we need to talk about now ? 19:09:54 ok MrBeige 19:10:03 Hydroxide: We can get people to push for a Tokyo DC11 if we have enough oodles of money and debunk your "most expensive DebConf" thing 19:10:06 one thing I would like to do is to audit our accounts and see how well this reflect reality 19:10:15 * cek and Anto need money to pay network cables and other stuff, we need to buy cables NOW if we want to have them in one week 19:10:31 so (for now) next point then? 19:10:34 gwolf: I meant so far, but please feel free to strip of us that title for dc11 :) 19:10:40 MrBeige: it would also be useful to actually get accurate numbers for *past* spends in this year's report -- the traditional graph used the projected amounts only, which is silly... 19:10:43 h01ger, schultmc: can you all send me SPI and FFIS account information and I can reality-check the spreedsheet ? 19:11:05 are either of you opposed to me doing that ? 19:11:20 * h01ger is very fine with that 19:11:34 thankful even :) 19:11:45 #action h01ger and schultmc send account data to MrBeige (+ budget team?) and they will check with spreadsheet for sanity 19:12:12 cek: you can talk to h01ger after the meeting to arrange payment through FFIS (I can help with budget stuff if you need to) 19:12:21 any more budget stuff ? 19:12:28 #topic network 19:12:32 thanks MrBeige 19:12:58 h01ger was asking if we should buy 1 or 1.5 km of cable 19:13:10 I don't see any reason to buy extra 19:13:25 at worst, someone brings it back to nyc for use here 19:13:28 i dont want to buy less 19:13:28 1.5km 19:13:33 we sure make use of it 19:13:36 errr 19:13:39 remember dc6, some 3.something km 19:13:40 ok 19:13:42 I don't see any reason to NOT buy extra 19:13:43 Ganneff: you want to tie people up with it? ;) 19:13:44 dc7 also had multiple km 19:13:51 cek, can you please buy 1.5km cable?! :) 19:13:52 so yes, get 1.5 or 2 19:13:53 moray: thats another good reason. when do you arrive? :) 19:14:02 h01ger, sure if I have money :P 19:14:07 * h01ger also thinks 1.5km.. 19:14:08 Ganneff: DC6 was on a very very much larger setup 19:14:14 gwolf: ssssh 19:14:19 I think 1.5Km should be enough... 19:14:24 cek, sure. ok, lets discuss this in private... 19:14:25 #action cek buys 1.5 um of cat5, after he gets the money to 19:14:30 other network topics? 19:14:30 dont think. :) we can prove you wrong 19:14:32 perfect h01ger 19:14:37 (even more if it is at the prices that have been mentioned) 19:14:42 Ganneff: ↑ 19:14:53 gwolf: thats the right way of not thinking 19:14:59 good mexican 19:15:00 gwolf, you havent been at the venue.. 19:15:05 #info also, yay! we have 100Mbit / 20 Mbit connections 19:15:06 h01ger: Agree, but you have 19:15:12 #topic conference dinner 19:15:18 and I agree with what people that have been there say :) 19:15:19 and we want to distribute 10-15 APs... 19:15:20 hrm. food. 19:15:33 so, we need to decide aboung three options: 19:15:40 so 1.5km could be too few, but if its from a local dealer anyway... 19:15:58 * MrBeige waits for network to be finished - let me know 19:16:23 h01ger, we can ask for more, but we will have to wait 1 week to get them 19:16:26 ah, we changed topics :) ok, are there other network topics? 19:16:31 1.5 or more ? 19:16:38 how many swichs? 19:16:50 take 2km, its not that expensive that we die from it. and now topic change. :) 19:17:01 MrBeige: I can send you info about funds SPI already has in the bank 19:17:04 h01ger: agree with 2km ? 19:17:05 the insurance page lists the switches :-) 19:17:12 * h01ger agrees with 2km 19:17:33 #action cek gets 2km of network cable (correction) 19:17:34 i happily throw away 300€ if we spent 90k€ and have network for sure 19:17:53 cek, any news on insurance? 19:17:55 do we need to talk about switches now, or not ? 19:18:04 h01ger: wait for that topic later... ? 19:18:11 Anto, we get two from Sledge employer 19:18:18 h01ger: (I'llbring it up later) 19:18:32 ok, this is fizzling out... discuss more after the meeting 19:18:35 #topic conferenc dinner 19:18:36 MrBeige, i couldnd find it in the agenda. anyway, conf dinner 19:18:45 MrBeige: dinner options, labelled? 19:18:46 h01ger: (I 'll remember to bring it up) 19:18:50 so the options are: 19:19:03 a) restaurant without table service, 18€ or so pp 19:19:20 20-22 19:19:27 b) restaurant with table service, 20-22€ or so pp 19:19:34 c) have it at MT 19:19:37 ahhh ok 19:19:50 and MT would mean the normal food, or special at unknown price? 19:19:55 MrBeige: Just for comparison, how much are we paying for normal food? 19:20:04 I assume MT would be special food for an unknown price 19:20:07 c.) would be plain normal catering or? 19:20:12 special catering but i dont have the bubget yet 19:20:21 gwolf: food on a normal day is 16€ per person for all meals 19:20:40 I think going offsite makes the dinner more special -- and probably saves us some effort moving things/clearing up 19:20:41 and a+b+c are with music too? 19:20:45 ok, i think a special catering maybe 15 per person 19:20:48 hey sorry, I didn't get real numbers but I asked and they told me it was ~6000€ 19:20:51 less is dificult 19:20:56 for the conference dinner option b sounds good. or better - the price shouldnt matter *that* much that we leave out the service. 19:20:57 * h01ger also votes for offsite for the reasons moray said 19:21:02 so I think that price in the 20€ range isn't a big deal, and shouldn't be a deciding factor 19:21:09 +1 for offsite 19:21:17 se we'd rather offsite 19:21:18 ...At DC3, formal dinner had the Cabal people ^W^W some key developers as waiters... 19:21:23 +1 for offsite also 19:21:23 anto, can you describe the diff between a+b more? 19:21:25 offsite at the nicer place ? 19:21:26 so option b seems favorite one 19:21:28 or cek :) 19:21:29 I really prefer going offsite 19:21:44 #agreed we'll go offsite for the conferenc dinner 19:21:46 with or without table service, I would not really care (and I would volunteer to wait) 19:21:47 its something special in the week, so should be special :) 19:21:48 yes, table service means waiters 19:22:05 B) is in another place, very nice place 19:22:13 with table service= waiters, without = self-service 19:22:34 I think tables are good for people who are new to DebConf, easier to speak to people 19:22:39 though there's also the other side: 19:22:48 Oh, and if we have oodles of money... well, we can use them to have the waiters and avoid chaos 19:23:03 people who are heavily *in* Debian already hide with their friends, more than at a standing buffet thing 19:23:22 oyeah 19:23:27 gwolf: yeah. although I'm all in favor of not wasting the excess money, I agree this is a good use for it 19:23:37 Will we need busses to get to an offsite location? 19:23:40 (or a tiny portion of it) 19:23:45 so it seems most like b). lets drop the others? 19:23:48 Yes, we won't pay the best food in Cáceres, but a nice dinner for us all to relax. 19:23:57 ok, so... 19:24:08 I was assuming no buses were needed 19:24:13 who objects to option b, the nicer offsite location ? 19:24:14 no, dont need bus 19:24:17 * fil would go for the nicest place given the small difference in cost 19:24:17 great 19:24:19 .oO( MeetBot should learn to throw coins :) 19:24:40 h01ger: hah, it'll be implemented soon... 19:24:43 I think if (b) is only a little more, let's go for the nicer event 19:24:50 doodle? 19:24:51 #agreed We'll go with the nicer offsite place, 20-22€ pp 19:24:51 MrBeige, i knew it... ;) 19:25:08 #topic Open Day 19:25:10 Anto: Will we go walking? Is the road there OK for disabled people to walk/roll as well? 19:25:28 yes, no problem 19:25:29 gwolf: if not we get otavio/whoever taxis, we don't need to discuss now I think 19:25:42 k 19:25:42 ok, who's most in charge of open day right now ? 19:25:47 (of those who are here) 19:25:58 I am sorta 19:26:02 I don't think there have been any real updates, it's planned and scheduled 19:26:07 Although in the end Ana ended up doing our work :) 19:26:10 does anyone normal in Spain know about it? 19:26:12 But... yes, it's mostly done 19:26:19 I don't know if it has been advertised locally 19:26:24 gwolf: I think it hasn't been 19:26:25 Anto, cek: ? 19:26:26 http://debconf9.debconf.org/openday.xhtml looks like its only spanish. should we just add another link to https://penta.debconf.org/dc9_schedule/day_2009-07-24.en.html 19:26:26 yeah, advertisement 19:26:40 gwolf: ana was going to write a Spanish announcement, but I think that didn't happen 19:26:49 yes, Anto and me are in charge 19:26:52 that's what madduck was asking about earlier today (on the list) 19:27:11 cek: Good. Will you write the announcement/advertisement, or should I do so? 19:27:26 cek: will you and anto manage the press releases? you can work with the others here who are thinking about it 19:27:28 i send local press contacs to press@ 19:27:41 MrBeige: press releases aren't necessarily the right thing at this stage 19:27:41 If we really are rolling in cash, would adverts in the local press be worth doing? 19:27:42 gwolf, better if you do :P 19:27:51 ok, MrBeige we can do so 19:27:54 ok, I will send it to you. 19:27:55 MrBeige: it's far too late for computer magazines to write about it 19:28:02 not for online mags 19:28:05 fil: ^^^ 19:28:05 MrBeige: #agree me as responsible. 19:28:25 #action gwolf manages open day press, with help of cek and anto 19:28:38 I'd also suggest directly targetting Linux user groups and similar 19:28:41 ok, is there anything more than needs to be discussed here ? 19:28:56 #info consider targeting linux user groups and the like directly 19:29:25 anything more? 19:29:32 #topic Talk Schedule 19:29:48 Well, some frictions we had on this topic have already been solved 19:30:01 #info it is mostly done. an3as has done most of it, he's now on VAC, gwolf will manage the rest until an3as gets back 19:30:04 * h01ger cheers gwolf otra vez :) 19:30:11 I think it's pretty much good now, right ? 19:30:15 ...an3as is no longer available until DebConf (and AFAIU Ana is neither), but I can do the needed minor scheduling stuff. 19:30:22 I think we hope it's ok, and fix it in debcamp if not 19:30:38 though obviously advertising *something* publicly soon would be good 19:30:47 (the same stuff copied out of penta as usual) 19:30:57 its available for non-login 19:31:01 good 19:31:02 dc9 blog post? 19:31:05 ok, moving on if there's nothing else here... 19:31:09 ah 19:31:10 https://penta.debconf.org/dc9_schedule/ 19:31:18 is linked nicely too 19:31:21 who makes the blog post about it? we should do that? 19:31:28 MrBeige: debconf blog 19:31:39 i could write this one 19:31:41 Ganneff: but who? you, h01ger, or someone else ? 19:31:56 Ganneff: #action you ? 19:31:59 jaja 19:32:16 #action Ganneff writes a debconf blog post about the schedule being done 19:32:21 any more ? 19:32:28 news conference? 19:32:35 s/being done7being preliminary ready, little changes may creep in/ 19:32:44 #topic Renaming official+unofficial talks 19:32:50 EWWW 19:32:57 MrBeige, what was your proposal here? 19:33:04 'featured' talks? 19:33:11 h01ger: now, dont you touch the webinterface for doing this, if it has to be done. 19:33:13 So, it seems uncontroversial to make it for DC10 a flatter organization 19:33:42 for dc10 fine. for dc9 i dislike doing it, but can do using some direct sql changes 19:33:57 * gwolf agrees with Ganneff — This should affect only the future 19:34:02 MrBeige: though I should point out it's uncontraversial because we haven't been filling the program too much, so that we have plenty of space for unofficial stuff 19:34:02 so for next year, have just "DebConf" track, and then rank them like we do this year, and promote some of them to "Featured", but don't make it a big deal, they are pretty much equivalent anyway, teams give featured more priority 19:34:11 MrBeige: We want a flatter organization, but still we want to keep rating the proposals 19:34:23 * h01ger thinks we should do the rename now. however we do it 19:34:34 MrBeige: we will need different tracks for it, but can name them differently than now. 19:34:35 I think there is still some point judging talks for sponsorship -- but as said on list, maybe a ranking is better for that than yes/no anyway 19:34:40 (or so I understood at least) 19:34:41 ie debconf featured / debconf unfeatured or so 19:34:52 featured/regular? 19:34:57 gwolf: talks / featured talks 19:35:00 Ganneff, "debconf talks" debconf feature talks" 19:35:08 whatever, thats for dc10 19:35:11 the specific tracks would be "DebConf" and "Featured DebConf", I think 19:35:12 gwolf: regular/normal/whatever, they don't get called any of those officially though 19:35:13 please not so short before dc9 19:35:14 yeah, debcamp doesnt have talks 19:35:35 or s/DebConf/Talks/, I guess 19:35:42 whoever makes the change can decide the exact wording... 19:35:45 Ganneff, why not. whats the issue? 19:35:56 so, how hard will it be to do it for DC9 ? 19:35:59 h01ger: its ugly and requires a hack to do so. 19:35:59 * h01ger will propose a wording to the list. then if we agree we can do this sql query 19:36:09 I thought the point in fixing was talk submitters? 19:36:17 also might break links people had. 19:36:20 that isn't really relevant to dc9 any more if so 19:36:27 as the tracks are part of the links 19:36:35 and see moray 19:36:42 we earn *nothing* but work for changing it now for dc9 19:36:43 Ganneff: so it can be done, but might result in broken links/requires sql updates/etc ? 19:36:48 yes 19:36:56 I agree I don't see a reason to do it for dc9, but I don't feel strongly 19:37:06 I'd say, change it on any printed timetables etc. if you like, but let Ganneff leave the website as he prefers that 19:37:07 its all fine for all later dcs. whatever they want to name it. i dont like it for dc9 19:37:09 I would tend to agree that changing now has less purpose... and might lean towards not doing it 19:37:18 * MrBeige likes moray's idea 19:37:25 sounds fine 19:37:26 Ganneff, we'll have less confusion 19:37:40 Ganneff, you are not confused. you dont see the problem ;) 19:37:43 h01ger: from whom? who's going to be confused/care about the label? 19:37:50 the most "confusion" is with the sponsorship stuff earlier on. and where to sort the talks in. 19:37:54 yeah 19:37:55 thats all long past for dc9 19:38:00 #agreed we change for DC10 and later - "Featured" and not, wording decided on-list 19:38:11 moray: Some people have asked on why they are unofficial 19:38:12 and renaming now would add confusion as well 19:38:18 that is all the confusion. 19:38:26 gwolf: right, I think they already asked that though 19:38:35 yes. 19:38:38 Tracks: DebCamp, DebConf, DebConf featured. solved. or? 19:38:41 changing now would not help, I agree. 19:38:53 yeah, reaniming again will just mean *everyone* will ask "what about my track?" again 19:39:02 ay 19:39:12 what is unofficial? everybody understands "featured" :) 19:39:19 (as meaning "blabla" mostly :-D 19:40:00 * h01ger sighs. next? 19:40:04 #agreed no agreement on changing names for DC9 - we won't change it for DC9 right now 19:40:05 h01ger: actually, I don't really understand 'featured', I think it's just marketing-speak, but next topic please :p 19:40:12 #topic Printed Proceedings 19:40:28 who would ilke to do this ? 19:40:31 moray, whats official and unoffical then? thats much harder to get than "" and "featured" ;) 19:40:42 what day did we say the deadline was for this ? 19:40:51 do we actually have some papers submitted? 19:40:54 easier if not :) 19:41:02 we talked about the deadline in the last meeting.. minutes.. 19:41:47 * MrBeige looking, it's not in me minutes of the last one... 19:41:51 paper submission deadline in penta according to the mail: "by midnight on Friday 3 July" 19:42:10 ah 19:42:10 so are there any papers there? 19:42:27 where were they send to? :) 19:42:30 so let's delegate this to a few people who will investigate if we have enough papers to do this 19:42:43 someones who would like to do them, if possible 19:42:49 MrBeige: ok, I was hoping (I suspect vainly) to avoid the delgating part 19:43:01 moray: meaning, don't do it, or don't delegate it ? 19:43:24 MrBeige: I was hoping (low probability) no one sent a paper and we can skip delegating the task, I meant 19:43:35 moray: I know you aren't a big fan of printed proceedings, so you definitely won't be in change :) 19:43:54 no is ecological 19:43:55 moray: ah, yeah. well, the delegated peolpe will look, if nothing submitted then they won't do it, their choice 19:44:03 ok, so who volunteers? 19:44:22 I'm not opposed to looking at it myself and starting it... 19:44:33 we need people to take the hundreds of papers from penta, proof-read, prepare a nice-looking document, and actually get them printed and bound 19:44:52 proof-read you dont need much 19:44:57 this probably means two sets of delegates ... but again, the 2nd part can be a debcamp task 19:45:05 who got the mails? 19:45:13 h01ger: I don't think there were mails 19:45:20 moray: The first step would be determining what do you mean by hundreds 19:45:33 I can also do part of it (although I don't want to chair it) 19:45:39 the "we maybe accepted your talk" is teh only mail about it 19:45:50 * blarson could help, if it doesn't require specail access 19:45:55 who here *wants* there to be proceedings? I do in a +1.5 kind of way 19:46:00 blarson: cool 19:46:08 blarson: I can get you all you need 19:46:19 jfyi - i turned the feedback on already, people can rate talks they visited. (before i forget it). 19:46:30 blarson: we can setup all access you need / dump all you need. 19:46:36 so me, blarson, gwolf ? 19:46:37 I like proceedings and have always requested them, but am not stubborn for it 19:46:57 (and we can draft others if needed) 19:47:02 the last years debconf-data repos have the proceedings from there 19:47:07 moray, i believe this is just you guessing/wishing, or? 19:47:11 guess you can take the tex from there 19:47:20 h01ger: right, somewhere between none and hundreds 19:47:23 #action MrBeige gwolf and blarson work on printed proceedings 19:47:30 #info < Ganneff> the last years debconf-data repos have the proceedings from there 19:47:30 blarson, this even last years tex code :) 19:47:39 h01ger: i dont there there have been mails other than "please upload". stuff should be in penta, if any 19:47:46 ok, next topic 19:47:59 * h01ger looks in penta 19:48:10 did we have the 'i want proceedings' tick box again? 19:48:14 #topic VoIP and telefonica. Should fil get a VoIP setup for us ? 19:48:20 moray: sure 19:48:31 Ganneff: good 19:48:38 printed proceedings -> delegated to committee, continuing... 19:48:39 Anto, can you get more info on the VoiP setup telefonica provides? and get that info to fil? :) 19:49:22 now i dont talk about Voip 19:49:27 only net 19:49:32 and adsl 19:49:41 so fil should get something then? 19:49:48 Anto: do you know when you can know? should we get fil to do it for us ? 19:50:34 telefonica dont tell me nothing about voip 19:50:39 I'll be wanting a virtual machine to set Freeswitch up on as well -- is that possible in advance of DebCamp? 19:50:44 fil is the best option 19:51:07 #agreed fil is the best option to provide VoIP for us at DebConf 19:51:22 ok, if we're not getting it for free, that's fine -- I didn't want to waste money though 19:51:53 Anto, so forget telefonica and voip :) 19:51:54 fil: in advance i dont think so. right at the start - yes. 19:52:05 Ganneff: ok 19:52:06 Anto, cek: let us know as soon as possible if it changes and Telefónica will give us VoIP stuff 19:52:09 ok 19:52:16 Ganneff, fil: sounds sufficient to me. we don't need voip on the 15th or 16th :) 19:52:20 #topic press stuff 19:52:24 ok, but i dont believe it 19:52:31 so, was this revolved via the list ? 19:52:36 Anto: don't worry about the voip. fil will do it. 19:52:43 ok Hydroxide 19:53:15 we will have an openday press release 19:53:16 who all has specific things to do for press stuff, and what else is needed ? 19:53:29 that we will be able to reuse^wuse as a base for debconf ;) 19:53:30 yes, it is necesary 19:53:37 the post-conference thing should be written during debcamp or debconf 19:53:58 and conference press? 19:54:09 (rather than trying to write it actually afterwards and it not happening) 19:54:30 * h01ger nods 19:54:36 AOL @ finishing post-conf release *before* the conference is over 19:55:01 debconf-blog: 3 joerg committed revision 58 to 7 blog: Blog schedule 19:55:01 debconf-blog: files changed: A blog/debconf9/jj_schedule.txt 19:55:01 #info during debconf, we write the post-conf press releaseses to make sure it gets done 19:55:23 BTW the advert moray & I prepared for Linux User & Developer (in UK) is going in -- http://media.debconf.org/dc9/adverts/linux-user-advert-2009-07.png 19:55:44 fil: cool, they sorted the technical stuff? 19:56:04 just a post event "Thank you sponsors" really 19:56:05 so what else for this topic? 19:56:08 is it done ? 19:56:09 * h01ger cheers fil & moray 19:56:15 * h01ger thinks its done for now 19:56:20 who did this years contect with linux magazine? 19:56:31 * h01ger did 19:56:31 #info fil and moray's ad is going into Linux User & Developer - yay! 19:56:31 they do want to have the one page a4 color ad thing again i assume? 19:56:34 moray: yeah, no problem at all -- well done for making PDF they liked 19:56:35 yes 19:57:08 who does the Linux magazine ad ? 19:57:15 http://blog.debconf.org/blog/debconf9/jj_schedule.dc 19:57:44 so 19:57:48