Started logging meeting in #debconf-team, times are UTC.<br />
[21:00:11] &lt;also&gt; gah wrong nick<br />
[21:00:12] &lt;also&gt; oh well<br />
[21:00:19] &lt;MrBeige&gt; so, budget meeting<br />
[21:00:29] &lt;MrBeige&gt; everyone can see our progress at http://rkd.zgib.net/wb/e7bfb.wb<br />
[21:00:37] &lt;Hydroxide&gt; antorecio: can you get cek_ to show up?<br />
[21:01:04] &lt;Hydroxide&gt; antorecio: also hi there :)<br />
[21:01:09] &lt;MrBeige&gt; cek_: ping<br />
[21:01:23] &lt;Hydroxide&gt; MrBeige: he usually joins these meetings from cek not cek_<br />
[21:01:39] &lt;antorecio&gt; one moment pleease<br />
[21:01:44] &lt;Hydroxide&gt; antorecio: thank you<br />
[21:01:53] &lt;MrBeige&gt; I presume we don't need introductions<br />
[21:02:46] &lt;MrBeige&gt; so as usual, let's try to get done quickly...<br />
[21:02:57] &lt;MrBeige&gt; (note I started within several seconds of 2100 utc)<br />
[21:03:11] * schultmc has another meeting at 2200 UTC so quickly would be appreciated<br />
[21:03:31] &lt;MrBeige&gt; quickly will be done<br />
[21:03:42] &lt;Hydroxide&gt; MrBeige: start with the first #topic<br />
[21:03:45] &lt;Hydroxide&gt; (as also)<br />
[21:04:00] &lt;also&gt; #topic net connection costs<br />
<a name='0'></a>
[21:04:20] &lt;MrBeige&gt; so we have the venue and the residences<br />
[21:04:35] &lt;MrBeige&gt; will both have network ?<br />
[21:04:45] &lt;Hydroxide&gt; antorecio: what can you tell us about network costs?<br />
[21:04:57] &lt;antorecio&gt; ok, the net will be sponsored by http://www.cenatic.es<br />
[21:05:24] &lt;antorecio&gt; no, i cant , i waiting for a proposal<br />
[21:05:45] &lt;MrBeige&gt; you had said they'd have several connections of what type ?<br />
[21:05:50] &lt;antorecio&gt; but all the network conection will be pay by cenatic, for sure<br />
[21:06:04] &lt;antorecio&gt; 8 Adsl lines<br />
[21:06:11] &lt;MrBeige&gt; great<br />
[21:06:19] &lt;MrBeige&gt; to the venue ?<br />
[21:06:21] &lt;Hydroxide&gt; antorecio: how sure are we that cenatic will pay for everything?<br />
[21:06:26] &lt;antorecio&gt; 6 in the venue and one in the residents<br />
[21:06:37] &lt;Hydroxide&gt; antorecio: who promised?<br />
[21:06:53] &lt;Hydroxide&gt; antorecio: do we have it in writing?<br />
[21:07:15] &lt;antorecio&gt; yeah, Telefonica is in you partner<br />
[21:07:37] &lt;antorecio&gt; yes, in the next meeting i hope can do it<br />
[21:07:45] &lt;MrBeige&gt; ok<br />
[21:07:51] &lt;Hydroxide&gt; wait, 8 DSL lines != 6 plus 1<br />
[21:07:55] &lt;Hydroxide&gt; something is wrong there<br />
[21:08:06] &lt;MrBeige&gt; are there two residences ?<br />
[21:08:27] &lt;antorecio&gt; yean one  in each residence<br />
[21:08:40] &lt;also&gt; #info 8 ADSL lines by cenatic, 6 at venue and one per residence<br />
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[21:08:47] &lt;cek&gt; hello all<br />
[21:08:49] &lt;Hydroxide&gt; cek: hi there!<br />
[21:08:49] &lt;MrBeige&gt; cek: hi!<br />
[21:08:59] &lt;cek&gt; sorry for the delay, I just arrived home<br />
[21:09:07] &lt;MrBeige&gt; it's fine<br />
[21:09:25] &lt;Hydroxide&gt; cek: we were just starting to discuss the networking costs. can you tell us anything about how much cenatic will provide and what we might have to add to that?<br />
[21:09:30] &lt;MrBeige&gt; antorecio: so will we get more information on these next monday ?<br />
[21:09:41] &lt;MrBeige&gt; cek: you should leave http://rkd.zgib.net/wb/e7bfb.wb open, it is our working notes<br />
[21:09:46] &lt;Hydroxide&gt; MrBeige: that's a different meeting anyway - focusing on sponsorship<br />
[21:10:00] &lt;cek&gt; thanks MrBeige <br />
[21:10:08] &lt;MrBeige&gt; what else do we need to know about net, or should we move on ?<br />
[21:10:34] &lt;Hydroxide&gt; I'd like to hear what cek has to say<br />
[21:10:39] &lt;Hydroxide&gt; to my question<br />
[21:10:40] &lt;cek&gt; net will be sponsored by Cenatic, but we still have to discuss the costs with them<br />
[21:10:54] &lt;MrBeige&gt; what possible costs ?<br />
[21:10:55] &lt;cek&gt; we can hire DSL connections<br />
[21:11:02] &lt;Hydroxide&gt; cek: sponsored by cenatic, but does that mean they're paying for it 100% or that they provide it but we pay?<br />
[21:11:10] &lt;MrBeige&gt; what does "sponsored" mean exactly ?<br />
[21:11:12] &lt;moray&gt; or that they pay part?<br />
[21:11:34] &lt;cek&gt; Hydroxide, they will pay 100% not sure how many lines<br />
[21:11:45] &lt;cek&gt; we still have to negatiate if 8 or less<br />
[21:11:48] &lt;moray&gt; cek: so we may pay for some other lines, if they don't provide enough?<br />
[21:11:57] &lt;cek&gt; that's is moray <br />
[21:12:24] &lt;MrBeige&gt; cek: when do you think you'll know?<br />
[21:12:34] &lt;cek&gt; antorecio?<br />
[21:12:44] &lt;Hydroxide&gt; cek: how much would we have to pay to bring the total at the venue up to 10Mbps symmetric?<br />
[21:12:47] &lt;moray&gt; cek: do we know how much the lines will cost (or how fast each will be)?<br />
[21:13:13] &lt;cek&gt; Hydroxide, we didn't ask for symmetric yet<br />
[21:13:27] &lt;cek&gt; we were talking of regular lines<br />
[21:13:38] &lt;cek&gt; symmetric would be more expensive<br />
[21:13:42] &lt;Hydroxide&gt; cek: well if it's not symmetric, can we make upload total >= 10Mbps and download total >= 10 Mbps?<br />
[21:13:48] &lt;Hydroxide&gt; cek: even without symmetric<br />
[21:13:50] &lt;cek&gt; and we have to ask how much a symmetric is<br />
[21:13:59] &lt;cek&gt; Hydroxide, yes with 10 lines<br />
[21:14:14] &lt;cek&gt; moray, 8Mbits/1Mbits<br />
[21:14:17] &lt;Hydroxide&gt; cek: and how much would we pay for that?<br />
[21:14:31] &lt;Hydroxide&gt; cek: per line, e.g.<br />
[21:14:50] &lt;cek&gt; probably 300 per line<br />
[21:15:08] &lt;cek&gt; but they didn't gave as the price<br />
[21:15:17] &lt;MrBeige&gt; and they didn't give the number they'd sponsor ?<br />
[21:15:19] &lt;cek&gt; as it is not a normal situation, it is just for 15 days<br />
[21:15:28] &lt;Hydroxide&gt; cek: yes, I was about to ask for that<br />
[21:15:29] &lt;moray&gt; cek: '300' = 300 euros for the debconf period?<br />
[21:15:32] &lt;MrBeige&gt; check the document, I added three "things to ask"<br />
[21:15:34] &lt;Hydroxide&gt; s/for that/about that/<br />
[21:15:44] &lt;MrBeige&gt; can we action-item this ?<br />
[21:15:46] &lt;cek&gt; ok MrBeige  thanks<br />
[21:15:48] &lt;MrBeige&gt; 1/4th time is up<br />
[21:15:51] &lt;Hydroxide&gt; MrBeige: also can<br />
[21:16:04] &lt;MrBeige&gt; Hydroxide: I know the mechanics, i'm asking if you think it's ok to move on<br />
[21:16:07] &lt;moray&gt; MrBeige: yes, let's move on<br />
[21:16:08] * Hydroxide nods<br />
[21:16:10] &lt;cek&gt; but we don't know the numbers as they will sponsor that<br />
[21:16:24] &lt;Hydroxide&gt; let's move on. we have 44 minutes left<br />
[21:16:26] &lt;cek&gt; antorecio, is talking to them tomorrow *if* we have the bank account details<br />
[21:16:31] &lt;also&gt; # action localteam asks Cenatic and Junta about connection speeds - list on document<br />
[21:16:37] &lt;also&gt; #topic venue costs<br />
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[21:16:46] &lt;MrBeige&gt; so what do we know about the venue?<br />
[21:16:55] &lt;MrBeige&gt; Junta is paying all costs, correct ?<br />
[21:17:11] &lt;MrBeige&gt; is there anything they might not pay for ?<br />
[21:17:13] &lt;cek&gt; yes MrBeige, and we don't know the costs, Junta does<br />
[21:17:28] &lt;cek&gt; venue will be payed by Junta<br />
[21:17:33] &lt;MrBeige&gt; so we don't know the costs, but we don't need to know since it won't go through us ?<br />
[21:17:36] &lt;Hydroxide&gt; so if they're paying for 100% of the venue costs, what does that 100% give us?<br />
[21:17:39] &lt;cek&gt; but not the security if needed<br />
[21:17:47] &lt;moray&gt; MrBeige: we'd still like to know, so we can rank them correctly in the sponsor list...<br />
[21:18:06] &lt;cek&gt; MrBeige, yes, the cost will go directly to Junta, not through us<br />
[21:18:23] &lt;cek&gt; moray, lets put them in Platinum :)<br />
[21:18:37] &lt;Hydroxide&gt; cek: what do we get for the 100% sponsorship by Junta? Is there any chance we would need to add anything to what they provide in order to meet our venue needs?<br />
[21:18:45] &lt;MrBeige&gt; cek: good - so later on, you'll get the costs to us (not urgent) ?<br />
[21:18:46] &lt;cek&gt; security<br />
[21:19:02] &lt;Hydroxide&gt; that's a separate agenda item, yes<br />
[21:19:02] &lt;cek&gt; MrBeige, sure<br />
[21:19:10] &lt;MrBeige&gt; cek: any uncertainty here ?<br />
[21:19:21] &lt;also&gt; #info Junta pays all venue costs - goes through them, not through us<br />
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[21:19:37] &lt;MrBeige&gt; cek: can we say 100% for sure ?<br />
[21:19:53] &lt;cek&gt; that's what they told us!<br />
[21:19:59] &lt;MrBeige&gt; yay<br />
[21:20:04] &lt;MrBeige&gt; and the new minister has confirmed ?<br />
[21:20:09] &lt;Hydroxide&gt; is there anything in writing?<br />
[21:20:13] &lt;Hydroxide&gt; any agreement signed?<br />
[21:20:24] &lt;cek&gt; nothing written<br />
[21:20:29] &lt;cek&gt; antorecio, is working on that<br />
[21:20:40] &lt;cek&gt; put that on the list, we need an agreement<br />
[21:20:48] &lt;also&gt; #action antorecio is working on getting Junta agreement in writing<br />
<a name='4'></a>
[21:20:52] &lt;cek&gt; saying they will pay the venue costs<br />
[21:20:55] &lt;Hydroxide&gt; cek: does the Junta require us to pay for any insurance?<br />
[21:21:02] &lt;cek&gt; Hydroxide, no<br />
[21:21:04] &lt;MrBeige&gt; cek, antorecio: any word how soon that will be ?<br />
[21:21:15] &lt;cek&gt; MrBeige, no idea, politicians are slow<br />
[21:21:17] &lt;cek&gt; :(<br />
[21:21:25] &lt;MrBeige&gt; when is the latest ?<br />
[21:21:37] &lt;MrBeige&gt; yeah, ... slow, oh well<br />
[21:21:42] &lt;cek&gt; we are working on a Draft of Costs to send it to Junta<br />
[21:21:51] &lt;cek&gt; they asked for it<br />
[21:22:01] &lt;cek&gt; we started working on it yesterday<br />
[21:22:06] &lt;MrBeige&gt; when will it be sent ?<br />
[21:22:07] &lt;Hydroxide&gt; cek: that's what we're trying to do now, isn't it?<br />
[21:22:11] &lt;MrBeige&gt; we can help you with it<br />
[21:22:18] &lt;antorecio&gt; the next week<br />
[21:22:25] &lt;MrBeige&gt; monday?  friday?<br />
[21:22:27] &lt;cek&gt; but, I have 2 jobs and Anto works 10 hours/day too, we are not supermen :)<br />
[21:22:36] &lt;MrBeige&gt; cek: we can help you!<br />
[21:22:37] &lt;Hydroxide&gt; cek: so ask for help from us :)<br />
[21:22:49] &lt;MrBeige&gt; cek: ask in this channel and we'll help to draft something<br />
[21:23:02] &lt;Hydroxide&gt; or send email if you prefer<br />
[21:23:04] &lt;Hydroxide&gt; to debconf-team<br />
[21:23:09] &lt;cek&gt; Hydroxide, I sent an email to get video, projectors, etc. requirements to the DebConf-Team list<br />
[21:23:21] &lt;also&gt; # action -team helps draft costs document to send to Junta<br />
[21:23:23] &lt;cek&gt; on Monday<br />
[21:23:28] &lt;Hydroxide&gt; yes, I saw that<br />
[21:23:31] &lt;MrBeige&gt; ok, I think we have gone enough here<br />
[21:23:43] &lt;also&gt; #action costs document sent by Monday<br />
<a name='5'></a>
[21:23:51] &lt;MrBeige&gt; so, continuing on<br />
[21:23:53] &lt;MrBeige&gt; equipment is later<br />
[21:24:02] &lt;also&gt; #topic accommodation costs<br />
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[21:24:14] &lt;moray&gt; cek: you gave some numbers on Monday?<br />
[21:24:21] &lt;MrBeige&gt; we have two residencs ?<br />
[21:24:28] &lt;MrBeige&gt; are they the same costs ?<br />
[21:24:39] &lt;cek&gt; yes<br />
[21:24:44] &lt;cek&gt; antorecio, knows the numbers<br />
[21:25:09] &lt;cek&gt; I don't know them by heart, he told me<br />
[21:25:19] &lt;antorecio&gt; one residence  Francisco de Sande  (70 persons) about 26000 for 15 days, only sleep and breackfast<br />
[21:25:31] &lt;Hydroxide&gt; MrBeige, for the record: I think you misinterpreted the Monday comment - he said he'd have the docs ready by next week some time, but that he sent out the request for technical equipment details to -team on Monday. keep going on accomodation talk, this is for the logs<br />
[21:26:12] &lt;MrBeige&gt; Hydroxide: ah... well, new we have a goal for us!<br />
[21:26:15] &lt;moray&gt; (26000 is already more than the total for accommodation at dc7)<br />
[21:26:16] &lt;Hydroxide&gt; :)<br />
[21:26:24] &lt;also&gt; #info < antorecio> one residence  Francisco de Sande  (70 persons) about 26000 for 15 days, only sleep and breackfast<br />
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[21:26:29] &lt;moray&gt; and the other one?<br />
[21:27:10] &lt;antorecio&gt; other residence Muñoz Torrero 140  persons ( i dont know the total cost), but its will be sponsored by junta<br />
[21:27:25] &lt;MrBeige&gt; so one sponsored by junta, one not ?<br />
[21:27:38] &lt;also&gt; #info Muñoz Torrero 140  persons ( i dont know the total cost), but its will be sponsored by junta<br />
<a name='8'></a>
[21:27:41] &lt;cek&gt; MrBeige, right<br />
[21:27:56] &lt;MrBeige&gt; good<br />
[21:28:09] &lt;MrBeige&gt; and the first one will have no sponsorship?<br />
[21:28:18] &lt;cek&gt; but we are negotiating how many persons they will sponsor, we still don't know how many, but that residence belongs to Junta<br />
[21:28:20] &lt;MrBeige&gt; (or is this still unknown?)<br />
[21:28:28] &lt;cek&gt; MrBeige, the first one no sponsorship<br />
[21:28:37] &lt;MrBeige&gt; ok<br />
[21:28:49] &lt;MrBeige&gt; what does "negotiating how many persons they will sponsor" mean ?<br />
[21:29:09] &lt;cek&gt; it means what it means<br />
[21:29:15] &lt;cek&gt; :)<br />
[21:29:18] &lt;antorecio&gt; juas<br />
[21:29:23] &lt;MrBeige&gt; so we might have to pay for part of Muñoz Torrero ?<br />
[21:29:46] &lt;cek&gt; antorecio, contacted on Friday with them, no more contacts since then<br />
[21:29:57] &lt;MrBeige&gt; contacted to answer that question ?<br />
[21:30:03] &lt;cek&gt; politicians do not allow you to meet them every week<br />
[21:30:20] &lt;cek&gt; and they don't answer phones<br />
[21:30:30] &lt;MrBeige&gt; yeah<br />
[21:30:30] &lt;cek&gt; and don't answer e-mails<br />
[21:30:44] &lt;MrBeige&gt; but we need to figure out what we know and don't know...<br />
[21:30:57] &lt;MrBeige&gt; it's better to know what we don't know, that to just not know<br />
[21:30:57] &lt;Clint&gt; so at most 140 people will have accomodation sponsored by the junta, maybe fewer?<br />
[21:31:02] &lt;cek&gt; I know, but I can't tell more right now<br />
[21:31:25] &lt;cek&gt; right Clint<br />
[21:31:28] &lt;Clint&gt; okay<br />
[21:31:34] &lt;also&gt; #action localteam figures out how much sponsorship at Muñoz Torrero<br />
<a name='9'></a>
[21:31:48] &lt;also&gt; #info might not be all people staying there<br />
<a name='10'></a>
[21:32:07] &lt;MrBeige&gt; cek: and you don't know how much per person if we have to pay for it ourselves ?<br />
[21:32:40] &lt;MrBeige&gt; it's ok, just let's see...<br />
[21:32:42] &lt;MrBeige&gt; let's move on<br />
[21:32:50] &lt;also&gt; #topic Equipment Costs<br />
<a name='11'></a>
[21:32:58] &lt;MrBeige&gt; so Junta might provide some of this ?<br />
[21:33:13] &lt;cek&gt; Sure, all they have<br />
[21:33:21] &lt;cek&gt; probably all we need they will have it<br />
[21:33:25] &lt;antorecio&gt; yeah, but we need the list  <br />
[21:33:35] &lt;MrBeige&gt; ok, so we know they'll give us all they have<br />
[21:33:37] &lt;cek&gt; right, we need the list of the equipment<br />
[21:33:46] &lt;moray&gt; MrBeige: but we don't know yet what we need / what they have<br />
[21:33:50] &lt;MrBeige&gt; we just need a list of what we want, to be sure that they have enough<br />
[21:33:51] &lt;cek&gt; to see if they have it or not<br />
[21:33:59] &lt;cek&gt; MrBeige, right<br />
[21:34:13] &lt;also&gt; #info so we know they'll give us all they have, we just need a list of what we want, to be sure that they have enough<br />
<a name='12'></a>
[21:34:30] &lt;cek&gt; Muñoz Torrero is about 25 euros per person/day, only bed and breakfast<br />
[21:34:35] &lt;MrBeige&gt; and if they don't have enough, we'll rent it or get other sponsors to donate it ?<br />
[21:34:45] &lt;cek&gt; MrBeige, yes<br />
[21:34:54] &lt;MrBeige&gt; ok<br />
[21:35:02] &lt;MrBeige&gt; everyone, any more questions on this point ?<br />
[21:35:04] &lt;cek&gt; we need to hire some tables<br />
[21:35:13] &lt;cek&gt; about 500 euros<br />
[21:35:42] &lt;MrBeige&gt; ok<br />
[21:36:00] &lt;MrBeige&gt; anything else you know we'll need ?<br />
[21:36:01] &lt;Hydroxide&gt; what is the maximum number of people we can accomodate?<br />
[21:36:06] &lt;Hydroxide&gt; oh, sorry, we've moved on<br />
[21:36:07] &lt;Hydroxide&gt; ignore that<br />
[21:36:15] &lt;cek&gt; security for the Muñoz Torrero residence<br />
[21:36:19] &lt;cek&gt; 150 euros per day<br />
[21:36:35] &lt;cek&gt; Hydroxide, about 200 persons<br />
[21:36:45] &lt;cek&gt; in the 2 residences<br />
[21:36:54] &lt;moray&gt; so 150 x 2 per day?<br />
[21:36:55] &lt;Hydroxide&gt; ok<br />
[21:36:57] &lt;cek&gt; we can accomodate more but in hostels, hotels, well see<br />
[21:37:01] &lt;MrBeige&gt; cek: what can we do if we have more than 200 ?<br />
[21:37:06] &lt;moray&gt; or is security just for one place?<br />
[21:37:09] &lt;MrBeige&gt; cek: will you see about overflow sometime ?<br />
[21:37:18] &lt;Hydroxide&gt; MrBeige: I messed up the topic ordering, let's stay on-topic. mea culpa<br />
[21:37:21] &lt;cek&gt; there are plenty of hotels<br />
[21:37:45] &lt;moray&gt; cek: is the security cost limited to that  150 euros per day for only Muñoz Torrero ?<br />
[21:37:51] &lt;MrBeige&gt; ok, back to equipment costs<br />
[21:37:55] &lt;cek&gt; yes moray <br />
[21:38:06] &lt;cek&gt; equipment is ok, no worries about that<br />
[21:38:09] &lt;MrBeige&gt; ok<br />
[21:38:13] &lt;MrBeige&gt; se let's move on<br />
[21:38:14] &lt;cek&gt; but we need a list<br />
[21:38:21] &lt;moray&gt; MrBeige: someone needs to check what equipment was hired/bought for dc7 and dc8<br />
[21:38:25] &lt;antorecio&gt; yes, its very important<br />
[21:38:39] &lt;also&gt; #action need to make a list of equipment, to be sure there is enough to borrow<br />
<a name='13'></a>
[21:38:44] &lt;MrBeige&gt; ok, moving on<br />
[21:38:48] &lt;also&gt; #topic security costs<br />
<a name='14'></a>
[21:38:56] &lt;also&gt; #info 150/day for Muñoz Torrero residence (only)<br />
<a name='15'></a>
[21:38:56] &lt;moray&gt; I think we just did this :)<br />
[21:38:59] &lt;MrBeige&gt; any more ?<br />
[21:39:06] &lt;MrBeige&gt; ok, good<br />
[21:39:06] &lt;moray&gt; cek said *only* for the Muñoz Torrero residence<br />
[21:39:13] &lt;antorecio&gt; nothing, is ok<br />
[21:39:15] &lt;cek&gt; moray, right<br />
[21:39:16] &lt;moray&gt; will the Junta pay it elsewhere?<br />
[21:39:23] &lt;moray&gt; for the other residence/the main venue?<br />
[21:39:26] &lt;cek&gt; don't think so moray <br />
[21:39:31] &lt;MrBeige&gt; will we need security there ?<br />
[21:39:46] &lt;moray&gt; I'm just wondering why we only need it in this one place<br />
[21:39:51] &lt;cek&gt; MrBeige, not if we close early<br />
[21:40:08] &lt;cek&gt; moray, we need it from 20:00 till 8:00<br />
[21:40:20] &lt;also&gt; #action localteam gets info on which places need security if we close early<br />
<a name='16'></a>
[21:40:32] &lt;antorecio&gt; there are residence rules <br />
[21:40:59] &lt;MrBeige&gt; what are the rules for Francisco de Sande ?<br />
[21:41:54] &lt;moray&gt; cek: so if we want the venue after 20.00, what are the costs?<br />
[21:42:15] &lt;moray&gt; normally the venue is preferred to be open all night...<br />
[21:42:19] &lt;MrBeige&gt; I think we have confusion between all the differenc places<br />
[21:42:21] &lt;MrBeige&gt; let's go in order<br />
[21:42:26] &lt;MrBeige&gt; a) Muñoz Torrero<br />
[21:42:29] &lt;cek&gt; moray, not sure if we will be able to use it after that hour, but we can use the residence, there is a big auditorium there<br />
[21:42:50] &lt;MrBeige&gt;   - need security 2000 to 0800, can access all night<br />
[21:42:57] &lt;MrBeige&gt; b) venue<br />
[21:42:58] &lt;cek&gt; we only need security in Muñoz Torrero<br />
[21:43:15] &lt;MrBeige&gt; so normally, venue closes at night<br />
[21:43:20] * Hydroxide steps away for a moment, will be back asap<br />
[21:43:20] &lt;cek&gt; MrBeige, yes<br />
[21:43:22] &lt;MrBeige&gt; can we have it open all night if we pay security ?<br />
[21:43:26] &lt;moray&gt; MrBeige: well, closes in the evening<br />
[21:43:31] &lt;cek&gt; MrBeige, not really<br />
[21:43:40] &lt;moray&gt; MrBeige: that's before dinner in Spain<br />
[21:43:50] &lt;also&gt; #info venue closes at night!!<br />
<a name='17'></a>
[21:44:11] &lt;MrBeige&gt; can we get the hours for when the venue is open/closed ?<br />
[21:44:42] &lt;cek&gt; 8:30 - 20:00<br />
[21:44:55] &lt;also&gt; #info venue is open 8:30 - 20:00<br />
<a name='18'></a>
[21:44:57] &lt;MrBeige&gt; thanks<br />
[21:45:20] &lt;also&gt; #info can't hire security at venue to keep it open latetr<br />
<a name='19'></a>
[21:45:23] &lt;moray&gt; and the other residence doesn't need security?  what is the reason for the difference?<br />
[21:45:27] &lt;MrBeige&gt; and now<br />
[21:45:31] &lt;MrBeige&gt; c) Francisco de Sande<br />
[21:45:32] &lt;cek&gt; they have their own<br />
[21:45:36] &lt;moray&gt; ok<br />
[21:45:45] &lt;moray&gt; and which residence has the auditorium?<br />
[21:45:47] &lt;also&gt; #info Francisco de Sande has it's own security, can stay open all night<br />
<a name='20'></a>
[21:46:01] &lt;cek&gt; both have auditorium, but the closest to the venue is Muñoz Torrero<br />
[21:46:10] * h01ger waves<br />
[21:46:27] &lt;MrBeige&gt; h01ger: http://rkd.zgib.net/wb/e7bfb.wb if you want to play along<br />
[21:46:34] &lt;MrBeige&gt; cek: ok, thanks<br />
[21:46:53] &lt;MrBeige&gt; ok, let's move on<br />
[21:46:57] &lt;MrBeige&gt; or any more here ?<br />
[21:47:05] * Hydroxide returns<br />
[21:47:09] &lt;h01ger&gt; MrBeige, thanks. /me takes a look but wont play ;)<br />
[21:47:22] &lt;also&gt; #topic food costs<br />
<a name='21'></a>
[21:47:40] &lt;MrBeige&gt; I see both venues provide breakfast -- that's good<br />
[21:47:53] &lt;moray&gt; MrBeige: better if we could not have it and not pay<br />
[21:47:59] &lt;MrBeige&gt; what will we do for the other meals ?<br />
[21:48:16] * h01ger likes breakfast <br />
[21:48:39] &lt;moray&gt; h01ger: you didn't read the costs so far then?<br />
[21:48:56] &lt;moray&gt; cek: you gave some approximate food costs on Monday?<br />
[21:49:02] &lt;cek&gt; costs of the food 300x10x15<br />
[21:49:18] &lt;moray&gt; sorry, what are those numbers?<br />
[21:49:21] &lt;MrBeige&gt; 300 = number of people ?<br />
[21:49:22] &lt;cek&gt; antorecio, asked for the price<br />
[21:49:24] &lt;MrBeige&gt; what are 10 and 15 ?<br />
[21:49:29] &lt;cek&gt; 300 number of people<br />
[21:49:37] &lt;h01ger&gt; moray, before i have to starve in the morning, i would pay for the breakfast. but i do like to eat something in the morning. (usually)<br />
[21:49:44] &lt;Hydroxide&gt; cek: how are we going to accomodate 300 people?<br />
[21:49:53] &lt;MrBeige&gt; Hydroxide: let's worry about that later...<br />
[21:49:55] &lt;Hydroxide&gt; ok<br />
[21:50:01] &lt;cek&gt; 15 days<br />
[21:50:08] &lt;cek&gt; 10 euros/day<br />
[21:50:11] &lt;MrBeige&gt; ah<br />
[21:50:13] &lt;moray&gt; but we only expect '300' for the second week<br />
[21:50:23] &lt;MrBeige&gt; and 10?/day is for lunch and dinner ?<br />
[21:50:38] &lt;cek&gt; yes, MrBeige <br />
[21:50:47] &lt;MrBeige&gt; woo!<br />
[21:50:51] &lt;cek&gt; so, we need to know how many people will come to DebCamp<br />
[21:51:07] &lt;MrBeige&gt; ok, we'll get these numbers once we know<br />
[21:51:12] &lt;moray&gt; cek: so is "10 euros for two meals (per person per day)" a firm number now?<br />
[21:51:19] &lt;moray&gt; cek: on Monday you weren't sure about the figures<br />
[21:51:21] &lt;MrBeige&gt; (that's for separate from the budget meeting)<br />
[21:51:32] &lt;cek&gt; moray, antorecio asked today for the prices<br />
[21:51:50] &lt;Hydroxide&gt; cek: when will the prices be ready?<br />
[21:52:07] &lt;also&gt; #info 10 ?/day for lunch+dinner<br />
<a name='22'></a>
[21:52:08] &lt;cek&gt; whenever we know the number of persons comming<br />
[21:52:16] &lt;MrBeige&gt; so we know for sure the price per person ?<br />
[21:52:26] &lt;MrBeige&gt; (that's the most important thing now)<br />
[21:52:42] &lt;moray&gt; cek: I'm not sure whether you mean they already answered antorecio, or if you're still waiting for confirmation?<br />
[21:52:51] &lt;cek&gt; we still don't have it on a paper<br />
[21:52:53] &lt;cek&gt; we need that<br />
[21:53:06] &lt;also&gt; #action need food prices on paper<br />
<a name='23'></a>
[21:53:16] &lt;MrBeige&gt; ok, good<br />
[21:53:23] &lt;cek&gt; antorecio, contacted with them today, we are waiting for the final price<br />
[21:53:34] &lt;MrBeige&gt; so what other food costs might there be?  any midnight snacks or anything ?<br />
[21:53:44] &lt;MrBeige&gt; or can we move on ?<br />
[21:54:15] &lt;cek&gt; MrBeige, I think to meals are enugh, if anybody whats anything more to eat they can buy themselves<br />
[21:54:22] &lt;MrBeige&gt; sounds good<br />
[21:54:24] &lt;cek&gt; 2 meals sure<br />
[21:54:27] &lt;MrBeige&gt; we can work on that later<br />
[21:54:35] &lt;moray&gt; cek: where are the meals?<br />
[21:54:41] &lt;moray&gt; in the residences?<br />
[21:54:43] &lt;cek&gt; on the residence there are vending machines<br />
[21:54:54] &lt;cek&gt; in Muñoz Torrero<br />
[21:54:56] &lt;antorecio&gt; in the muñoz Torrero <br />
[21:54:57] &lt;antorecio&gt; ok<br />
[21:55:22] &lt;MrBeige&gt; so we'll go from the venue to muñoz torrero for lunch ?<br />
[21:55:27] &lt;cek&gt; yes<br />
[21:55:31] &lt;cek&gt; 10 meters away<br />
[21:55:33] &lt;cek&gt; :)<br />
[21:55:40] &lt;Hydroxide&gt; if we're going to discuss anything else in this meeting, we'll need to do it now - we have 5 minutes left<br />
[21:55:42] &lt;also&gt; #inf we'll go from the venue to muñoz torrero for lunch, 10 meters away<br />
[21:55:44] &lt;cek&gt; self service<br />
[21:55:49] &lt;Hydroxide&gt; and schultmc can't stay<br />
[21:55:49] &lt;MrBeige&gt; yes<br />
[21:56:00] &lt;MrBeige&gt; so the rest of the things below aren't localteam-specific<br />
[21:56:07] &lt;Hydroxide&gt; true<br />
[21:56:12] &lt;Hydroxide&gt; well, some of them are<br />
[21:56:16] &lt;MrBeige&gt; cek / antorecio: http://rkd.zgib.net/wb/e7bfb.wb<br />
[21:56:17] &lt;moray&gt; cek: are there other costs you know about already?<br />
[21:56:20] &lt;Hydroxide&gt; other non-travel costs<br />
[21:56:21] &lt;schultmc&gt; Hydroxide: I'll have internet access when I change buildings on campus but will be away for ~15 mins maybe<br />
[21:56:26] &lt;MrBeige&gt; look at the bottom of that page, do you think any of those will be applicable here ?<br />
[21:56:29] &lt;cek&gt; moray, no more costs<br />
[21:56:29] &lt;schultmc&gt; I also can check scrollback<br />
[21:56:44] &lt;moray&gt; MrBeige: most of them will be<br />
[21:57:00] &lt;MrBeige&gt; moray: ok<br />
[21:57:04] &lt;Hydroxide&gt; localteam's involvement here would tell us what prices are like for these things in spain<br />
[21:57:05] &lt;MrBeige&gt; moray: do they need to be discussed now ?<br />
[21:57:09] &lt;moray&gt; MrBeige: as in, I only added things that probably will reoccur<br />
[21:57:26] &lt;moray&gt; MrBeige: no, I don't think we can usefully guess the values, beyond guessing 'about the same'<br />
[21:57:33] &lt;MrBeige&gt; ok, good<br />
[21:57:47] &lt;also&gt; #topic who is the local money holder ?<br />
<a name='24'></a>
[21:57:58] &lt;MrBeige&gt; I have a feeling that  we'll need "more information"<br />
[21:58:03] &lt;cek&gt; Debian-es<br />
[21:58:06] &lt;MrBeige&gt; we have ffis, debian-es<br />
[21:58:07] &lt;Hydroxide&gt; we still need answers to the questions h01ger and I asked about debian-es<br />
[21:58:15] &lt;Hydroxide&gt; we don't know whether debian-es will work for us<br />
[21:58:22] &lt;Hydroxide&gt; we don't know what taxes we have to budget for<br />
[21:58:34] &lt;MrBeige&gt; is debian-es a legal entiety?  will the money be in their bank account instead of personal bank account ?<br />
[21:58:51] &lt;Hydroxide&gt; MrBeige: it's a legal entity but we were still trying to get the tax questions answered<br />
[21:58:55] &lt;cek&gt; jfs told us "Me or Ender can issue money transfers, we could extend that to other<br />
[21:58:55] &lt;cek&gt; people if needed."<br />
[21:58:59] &lt;MrBeige&gt; ok<br />
[21:58:59] &lt;Hydroxide&gt; MrBeige: and taxes are obviously very relevant to budgeting<br />
[21:59:04] &lt;h01ger&gt; cek, did your lawyer reply to the questions Hydroxide just mentioned? (taxes)<br />
[21:59:12] &lt;also&gt; #info debian-es is legal entiety that can hold money<br />
<a name='25'></a>
[21:59:32] &lt;also&gt; #action find out tax situation with debian-es<br />
<a name='26'></a>
[21:59:40] &lt;MrBeige&gt; what other questions about debian-es are there ?<br />
[21:59:45] &lt;MrBeige&gt; and i'll action them and move on<br />
[21:59:48] &lt;cek&gt; no taxes in Europe, they don't know if there will be taxes outside EU<br />
[22:00:17] &lt;also&gt; #info < cek> no taxes in Europe, they don't know if there will be taxes outside EU<br />
<a name='27'></a>
[22:00:19] &lt;Hydroxide&gt; #info "tax situation" includes whether Debian-es has to pay VAT, who can get tax deductions for donating to Debian-es, and whether Debian-es has to pay income or other taxes<br />
<a name='28'></a>
[22:00:30] &lt;MrBeige&gt; Hydroxide: thanks<br />
[22:00:42] &lt;MrBeige&gt; it is 2200<br />
[22:00:45] &lt;MrBeige&gt; shall we move on ?<br />
[22:00:49] &lt;Hydroxide&gt; yes<br />
[22:01:13] &lt;MrBeige&gt; so we seem to be out of items in the agenda<br />
[22:01:38] &lt;MrBeige&gt; anything we should return to, like overflow accommodations ?<br />
[22:01:52] &lt;moray&gt; MrBeige: I think we assume we won't sponsor more than this anyway<br />
[22:01:56] &lt;also&gt; #topic overflow accommodations<br />
<a name='29'></a>
[22:02:05] &lt;MrBeige&gt; what's the cost if we have to host more than 200 people ?<br />
[22:02:06] &lt;moray&gt; so 'overflow' accommodation is people doing it themselves<br />
[22:02:10] &lt;MrBeige&gt; ok<br />
[22:02:22] &lt;cek&gt; moray, I am with you<br />
[22:02:25] &lt;also&gt; #info "overflow" means they pay for it themselves<br />
<a name='30'></a>
[22:02:34] &lt;also&gt; #info "overflow" means more than 200 people<br />
<a name='31'></a>
[22:02:50] &lt;MrBeige&gt; sometime later, localteam can make a list of other hotels/hostels nearby ?<br />
[22:02:59] &lt;cek&gt; there are plenty of beds in Cáceres, no need to worry about that<br />
[22:03:02] &lt;blarson&gt; Do we need both residences durring debcamp?<br />
[22:03:11] &lt;MrBeige&gt; oh good question<br />
[22:03:13] &lt;cek&gt; MrBeige, it is on the DebConf wiki<br />
[22:03:37] &lt;MrBeige&gt; which residences will we use for debcamp (small week, ~75 peolpe or so) ?<br />
[22:03:50] &lt;moray&gt; we want the one the Junta will pay for<br />
<a name='32'></a>
[22:03:59] &lt;cek&gt; http://wiki.debconf.org/wiki/Extremadura#Accomodation<br />
[22:04:08] &lt;cek&gt; MrBeige, Muñoz Torrero<br />
[22:04:29] &lt;MrBeige&gt; will Junta pay for accommodations during debcamp, too ?<br />
[22:04:50] &lt;also&gt; #info ovenflow housing options at http://wiki.debconf.org/wiki/Extremadura#Accomodation<br />
<a name='33'></a>
[22:05:24] &lt;cek&gt; MrBeige, yes, but we still have to talk to them about it<br />
[22:05:32] &lt;moray&gt; so "Francisco de Sande (70 persons) about 26000 for 15 days" can be reduced, we only need it the second week? <br />
[22:05:49] &lt;also&gt; #action Junta pays for accommodations during debcamp, but need to get details<br />
<a name='34'></a>
[22:05:57] &lt;cek&gt; moray, yes<br />
[22:06:09] &lt;moray&gt; cek: so it would be 13000 for the second week only?<br />
[22:06:11] &lt;cek&gt; if we are less than 200 persons for DebCamp<br />
[22:06:16] &lt;cek&gt; moray, yes<br />
[22:06:23] &lt;MrBeige&gt; will FdS be 13000 for one week ?<br />
[22:06:29] &lt;cek&gt; yes<br />
[22:06:36] &lt;MrBeige&gt; yay<br />
[22:06:48] &lt;MrBeige&gt; debcamp should be able to fit all in MT<br />
[22:06:52] &lt;cek&gt; ok, cool<br />
[22:06:57] &lt;Hydroxide&gt; great<br />
[22:07:10] &lt;also&gt; #info debcamp should be able to fit in MT, thus FdS costs reduced by half<br />
<a name='35'></a>
[22:07:36] &lt;MrBeige&gt; ok, what else ?<br />
[22:07:58] &lt;MrBeige&gt; #topic any other business<br />
[22:08:04] &lt;moray&gt; MrBeige: a total<br />
[22:08:16] &lt;MrBeige&gt; moray: want to add it up for us ?<br />
[22:08:20] &lt;moray&gt; adding the known figures and the comparative ones where we don't know it<br />
[22:08:33] &lt;moray&gt; hm, I can try, it's getting late here to do sums though :)<br />
[22:08:34] &lt;MrBeige&gt; oh, how many people have registered for debconf so far ?<br />
[22:08:57] &lt;MrBeige&gt; cek: so debcamp, a good estimate for number of people is 75<br />
[22:09:05] &lt;cek&gt; MrBeige, ok<br />
[22:09:08] &lt;MrBeige&gt; did I hear on Monday that it was ~175 registered for conf so far ?<br />
[22:09:44] &lt;Hydroxide&gt; is there a munin page for dc9 penta?<br />
[22:09:50] &lt;Hydroxide&gt; to check totals, etc<br />
[22:10:06] * MrBeige doesn't know<br />
[22:10:21] &lt;Hydroxide&gt; Ganneff, mhy, sgran : ^^^^^<br />
[22:10:27] &lt;Hydroxide&gt; (e.g., registration numbers)<br />
[22:10:41] &lt;also&gt; #action admins get registration numbers for camp/conf so far so we can make our estimates<br />
<a name='36'></a>
[22:10:46] &lt;Hydroxide&gt; let's go on assuming the answer is no unless they surface<br />
[22:10:54] &lt;also&gt; #action we communicate with localteam and revise estimates<br />
<a name='37'></a>
[22:11:04] &lt;MrBeige&gt; I seem to remember the 175 number from monday<br />
[22:11:21] &lt;Hydroxide&gt; ok<br />
[22:11:37] &lt;gregoa&gt; maybe http://munin.debconf.org/debconf.org/skinner.debconf.org.html#Pentabarf is what you are looking for?<br />
[22:11:50] &lt;moray&gt; supposing we didn't pay travel costs at all, but Junta didn't sponsor accommodation, calc "13000+25*300*14+500+1500+2100+25900+2000+1300+1000+850+790+550+230+90" 154810<br />
[22:11:55] &lt;Hydroxide&gt; ah! there we go!<br />
[22:12:17] &lt;Hydroxide&gt; Ganneff, mhy, sgran: never mind, gregoa found it.<br />
[22:12:21] &lt;Hydroxide&gt; gregoa: thanks<br />
[22:12:27] &lt;also&gt; #info about 180 registered for camp so far<br />
<a name='38'></a>
[22:12:29] &lt;gregoa&gt; np<br />
[22:12:37] &lt;also&gt; #info er, I meant conf<br />
<a name='39'></a>
[22:12:47] &lt;cek&gt; lol :)<br />
[22:12:50] &lt;MrBeige&gt; so what other business ?<br />
[22:13:10] &lt;moray&gt; does my sum above match the numbers on the whiteboard thing?<br />
[22:13:44] * MrBeige doesn't know<br />
[22:13:53] &lt;cek&gt; I have to eat :)<br />
[22:13:58] &lt;Hydroxide&gt; looks roughly right<br />
[22:13:58] &lt;cek&gt; and go to bed :P<br />
[22:13:59] * MrBeige looking<br />
[22:14:11] &lt;Hydroxide&gt; a 190 was left out<br />
[22:14:25] &lt;also&gt; #info supposing we didn't pay travel costs at all, but Junta didn't sponsor accommodation, calc "13000+25*300*14+500+1500+2100+25900+2000+1300+1000+850+790+550+230+90" 154810<br />
<a name='40'></a>
[22:14:31] * Hydroxide suggests also do #endmeeting<br />
[22:14:39] &lt;moray&gt; also: plus 190 apparently<br />
[22:14:41] &lt;Hydroxide&gt; actually<br />
[22:14:44] &lt;moray&gt; so a round 155 000<br />
[22:14:45] &lt;Hydroxide&gt; let's set a next meeting time<br />
[22:14:55] &lt;Hydroxide&gt; #info actually, more like a round EUR 155 000<br />
<a name='41'></a>
[22:14:57] &lt;also&gt; #info our estimate is 155000<br />
<a name='42'></a>
[22:15:03] &lt;Hydroxide&gt; #jinx<br />
[22:15:05] &lt;Hydroxide&gt; :P<br />
[22:15:08] &lt;also&gt; #topic next meetings ?<br />
<a name='43'></a>
[22:15:17] &lt;MrBeige&gt; do we need to set a budget team meeting again now ?<br />
[22:15:31] &lt;MrBeige&gt; or simply roll in further questions into other meetings/emails ?<br />
[22:15:41] &lt;Hydroxide&gt; cek, antorecio: is there a date when you expect to have more numbers for us?<br />
[22:15:44] &lt;moray&gt; cek: when will you know more on the Junta sponsorship side?  that is the biggest unknown in the budget<br />
[22:16:01] &lt;cek&gt; one week<br />
[22:16:11] &lt;MrBeige&gt; one week for all numbers ?<br />
[22:16:14] &lt;cek&gt; moray, hopefully next week<br />
[22:16:19] &lt;also&gt; #info localteam has more numbers in one week<br />
<a name='44'></a>
[22:16:20] &lt;Hydroxide&gt; cek: so Wed April 1, 21:00-22:00 UTC?<br />
[22:16:21] &lt;cek&gt; MrBeige, for more numbers :)<br />
[22:16:26] &lt;cek&gt; Hydroxide, ok<br />
[22:16:28] &lt;moray&gt; cek: so you would know it by next Wednesday, or by the main meeting on the Monday after that?<br />
[22:16:42] &lt;cek&gt; probably on the next Monday<br />
[22:17:15] &lt;also&gt; #action localteam continues getting more numbers, at least by april 6 big meeting<br />
<a name='45'></a>
[22:17:26] &lt;MrBeige&gt; shall we end ?<br />
[22:17:31] &lt;moray&gt; guess so<br />
[22:17:34] * Hydroxide nods<br />
[22:17:40] &lt;also&gt; #info thanks everyone<br />
<a name='46'></a>
[22:17:43] &lt;MrBeige&gt; #endmeeting<br />
[22:17:44] &lt;antorecio&gt; i send to the debconfteam list new numbers<br />
[22:17:48] &lt;also&gt; #endmeeting<br />
<hr>Meeting ended.<br /><hr><p>Information on meetbot is available at <a href='http://meetbot.debian.net'>meetbot.debian.net</a></p>