===================== #debconf-team Meeting ===================== Meeting started by gwolf at 18:59:49 UTC. The full logs are available at http://meetbot.debian.net/debconf-team/2010/debconf-team.2010-05-22-18.59.log.html . Meeting summary --------------- * Reconfirmation mail - June 1 ? (gwolf, 19:01:08) * AGREED: The reconfirmation deadline should be moved to June 10 (gwolf, 19:03:36) * ACTION: Mail should be sent (by whom?) reminding of deadline (gwolf, 19:04:04) * ACTION: A special mail should be sent to people with unsane selections (i.e. re: strange lodging/food/blah) (gwolf, 19:04:33) * ideally, everyone would reconfirm by june 10. in terms of actual need, we need people to reconfirm by june 10 if they are having us pay for any of their food/lodging/travel, and we would strongly prefer them to reconfirm + specify room preference by then if they are using our lodging, regardless of who pays. it would also be nice for them to give us a sense of daytrip attendance by checking that box, but that can be decided later (gwolf, 19:09:17) * First draft of room allocations should be published by June 20, final deadline for changes to room allocations july 6th (gwolf, 19:10:13) * Scrap that, in shorter lines (copying from Hydroxide): (gwolf, 19:13:12) * By June 10: * If we're paying for any of your food/lodging/travel, you must reconfirm. * If you're using our lodging (regardless of payment), it would be very helpful if you could reconfirm and specify room preferences (gwolf, 19:13:38) * By june 20: * We'll publish a draft of the room allocations (gwolf, 19:13:51) * By July 6: * Everyone who hasn't reconfirmed or specified their room preferences yet and is using our lodging must do so (gwolf, 19:14:25) * ACTION: By July 9: * We submit the final allocation to Columbia (not an attendee deadline) (gwolf, 19:14:40) * By 30 days after our invoice: * People who are paying us for stuff have to pay (gwolf, 19:14:56) * ACTION: MrBeige and DrDub send the mail between today and tomorrow morning (gwolf, 19:17:06) * marga and noodles offered to help with room allocation. (edrz, 19:17:46) * Talk selection team: status update (gwolf, 19:19:17) * Talk team is behind deadline for reviews (gwolf, 19:20:55) * ACTION: dkg herds cats today, and expects to report something more complete by tomorrow (gwolf, 19:21:35) * HELP: Anyone who wants to offer to review talks would be welcome (gwolf, 19:22:51) * ACTION: DrDub signs up to help with reviewing (gwolf, 19:23:24) * ACTION: gwolf signs up to help with reviewing (gwolf, 19:23:37) * ACTION: Hydroxide signs up to help review talks (Hydroxide, 19:24:56) * bursary team has completed its rankings (schultmc, 19:25:59) * ACTION: dkg emails -team re talks team stuff before end of night Sunday NYC time (Hydroxide, 19:25:59) * bursary team is meeting tomorrow evening (EDT) to decide where to draw the line for sponsorship (schultmc, 19:26:28) * ACTION: Special/exceptional funding requests will be passed to bdale for sanity check, and later for Zack for DPL approval (gwolf, 19:31:45) * we are talking about 2-4 people in such situation (gwolf, 19:31:57) * ACTION: Regarding the pledge idea, Hydroxide + bdale (+ others?) will discuss this later (but soon!) (gwolf, 19:38:37) * Fundrasing status and plans (gwolf, 19:38:51) * Fundraising status and plans (gwolf, 19:38:57) * we are still behind a projected 28k, which means one platinum sponsor, 14 bronze sponsors and everything in between (gwolf, 19:40:25) * that doesn't include bursary funding (Hydroxide, 19:40:36) * Clint rocks! (Hydroxide, 19:42:01) * LINK: http://rkd.zgib.net/http/debconf/registration-data.txt (edrz, 19:42:06) * HELP: contact DrDub if you want to help fundraising (Hydroxide, 19:42:40) * we currently have 358 participants signed up (not all of them sponsored), but expect some to drop at reconfirmation (as it always happens) (gwolf, 19:43:14) * and then go up again with last-minute non-sponsored attendees (Hydroxide, 19:43:29) * Some sponsors want to send swag for attendees - Hydroxide says MrBeige, Jonah, Clint and himself can receive it (gwolf, 19:46:45) * no deadlines to receive swag. Of course, it should preferably arrive before conference start, to make logistics sane. (gwolf, 19:48:07) * other attendee communications? (gwolf, 19:48:34) * Hydroxide wonders about the right point of keeping enough communication without spamming the world (gwolf, 19:51:33) * We should send some status updates via the DebConf blog... (gwolf, 19:52:11) * local team relationship with global team - get everyone on the same page (gwolf, 19:52:37) * edrz has to buy some USA power supplies for video gear (gwolf, 19:54:21) * HELP: Please support MrBeige to keep him from falling apart in little pieces (how?) (gwolf, 19:56:49) * HELP: Work with MrBeige to contact venue-related people as needed, conduct in-person and/or phone meetings, etc (Hydroxide, 19:57:21) * we need to start planning the day to day venue-related things (gwolf, 19:57:30) * LGM 2010 drive site... http://pledgie.com/campaigns/8926 (edrz, 19:59:42) * AGREED: Next meeting in two weeks, same hour - june 5, 19:00 UTC (gwolf, 20:00:02) Meeting ended at 20:00:13 UTC. Action Items ------------ * Mail should be sent (by whom?) reminding of deadline * A special mail should be sent to people with unsane selections (i.e. re: strange lodging/food/blah) * By July 9: * We submit the final allocation to Columbia (not an attendee deadline) * MrBeige and DrDub send the mail between today and tomorrow morning * dkg herds cats today, and expects to report something more complete by tomorrow * DrDub signs up to help with reviewing * gwolf signs up to help with reviewing * Hydroxide signs up to help review talks * dkg emails -team re talks team stuff before end of night Sunday NYC time * Special/exceptional funding requests will be passed to bdale for sanity check, and later for Zack for DPL approval * Regarding the pledge idea, Hydroxide + bdale (+ others?) will discuss this later (but soon!) Action Items, by person ----------------------- * bdale * Special/exceptional funding requests will be passed to bdale for sanity check, and later for Zack for DPL approval * Regarding the pledge idea, Hydroxide + bdale (+ others?) will discuss this later (but soon!) * dkg * dkg herds cats today, and expects to report something more complete by tomorrow * dkg emails -team re talks team stuff before end of night Sunday NYC time * DrDub * MrBeige and DrDub send the mail between today and tomorrow morning * DrDub signs up to help with reviewing * gwolf * gwolf signs up to help with reviewing * Hydroxide * Hydroxide signs up to help review talks * Regarding the pledge idea, Hydroxide + bdale (+ others?) will discuss this later (but soon!) * MrBeige * MrBeige and DrDub send the mail between today and tomorrow morning * **UNASSIGNED** * Mail should be sent (by whom?) reminding of deadline * A special mail should be sent to people with unsane selections (i.e. re: strange lodging/food/blah) * By July 9: * We submit the final allocation to Columbia (not an attendee deadline) People Present (lines said) --------------------------- * Hydroxide (148) * gwolf (121) * DrDub (112) * edrz (26) * dkg (24) * bdale (18) * marga (18) * MrBeige (11) * MeetBot (6) * jeremyb (5) * schultmc (5) * Ganneff (1) Generated by `MeetBot`_ 0.1.4 .. _`MeetBot`: http://wiki.debian.org/MeetBot