19:00:17 #startmeeting 19:00:17 Meeting started Tue May 10 19:00:17 2011 UTC. The chair is moray. Information about MeetBot at http://wiki.debian.org/MeetBot. 19:00:17 Useful Commands: #action #agreed #help #info #idea #link #topic. 19:00:24 #addchair h01ger 19:00:24 hi 19:00:32 hi 19:00:36 hi 19:00:39 hi 19:01:00 #chair h01ger 19:01:00 Current chairs: h01ger moray 19:01:03 #chair darst 19:01:03 Current chairs: darst h01ger moray 19:01:18 #topic meeting summary 19:01:23 volunteers? 19:01:28 h01ger half-volunteered 19:01:31 i think i offered, unless anyone else is better 19:01:36 moray, no 19:01:36 ah, nattie, great 19:01:44 * h01ger cheers nattie 19:01:49 i hate you all ;) 19:02:08 #topic Local team update 19:02:13 but I guess AbsintheSyringe is still missing? 19:02:27 dude 19:02:28 i told him i would tell him if there's anything exciting 19:02:30 aha 19:02:33 I completely forgot we had a meeting :D 19:02:43 well, get on with it. anything to report? 19:02:53 um nothing much 19:02:54 anyway, one bit of relevant news (for those not following IRC constantly) is that Holger and I will go to visit Banja Luka for a couple of days from the 22nd 19:02:55 hi, I'm here ;-) 19:03:02 hi tassia! 19:03:18 #info Banja Luka visit now planned (Holger and Moray) 19:03:19 * h01ger just sent 2 mails about that trip: one to localteam and one to video 19:03:29 i would like to meet the locals! :) 19:03:36 this is the benefit of cheap flights in Europe ;) 19:03:57 AbsintheSyringe: any news from the govt / on the venue / hotel / whatever? 19:04:09 moray, nope, all of that is set 19:04:14 and reserved long time ago 19:04:16 once you get here 19:04:28 either I or someone will pick you, if you're want it that way 19:04:34 we can send the shuttle to pick you up :) 19:04:35 i'm leaving, sorry i forgot the meeting and scheduled a class ( 19:04:41 yea 19:04:45 * h01ger waves at tiago 19:05:02 I'm too excited to attend this meeting as well, just got contacted by google requiter :D 19:05:04 either way 19:05:12 moray, however you want it 19:05:13 it's good 19:05:15 no news 19:05:19 it's all the same stuff 19:05:23 I was thinking 19:05:31 we could do the blueprint of venue 19:05:32 once you're here 19:05:36 blueprint? 19:05:47 that would be great 19:05:51 yep 19:05:56 nattie, for vide otema 19:06:02 so yea 19:06:05 oh, right. for layout purposes 19:06:08 I'll be with you 19:06:09 that whole time 19:06:12 in the hotel 19:06:13 nattie: a vague plan really rather than blueprint 19:06:16 is enough 19:06:19 AbsintheSyringe, yay! 19:06:26 * h01ger nods moray 19:06:33 yep :) 19:06:34 a general overview, then 19:06:38 (and wonders next topic) 19:06:39 yea 19:06:41 how many power sockets, etc 19:06:46 to get a overall picture how we planned it all 19:06:50 by then we'll also have 19:06:51 h01ger: yes, was just waiting for AbsintheSyringe to finish his speech 19:06:56 final number of sponsored people 19:07:03 okay I'm done :) 19:07:08 #topic T-shirts 19:07:16 yeah, so, t-shirts? 19:07:21 we got some prices, was there an outcome? 19:07:36 I think we decided to print in Bosnia, and that the govt will pay this? 19:07:53 yay 19:08:04 but (if that's right) we will still need some people to progress towards a final design, etc. 19:08:05 yea, that's how it was planned 19:08:10 then someone should tell gabi^wour mexican supplier :) 19:08:12 um 19:08:17 anyone has link to those 19:08:22 proposed designs 19:08:27 I think I already know which one to go with 19:08:30 AbsintheSyringe: well, I don't think we need to look at designs *now* 19:08:35 AbsintheSyringe: can you post to the list about it? 19:08:43 we should always cc: valessio on such problems 19:08:54 sure 19:08:55 #info thirts will be printed in bosnia 19:09:01 valessio did them 19:09:05 we're tkaing one of his designs 19:09:09 #info we need to inform our mexican supplier about this 19:09:15 is there a decision on which design? 19:09:21 or will there be one soon? 19:09:22 * h01ger suggests to improve one of his designs 19:09:27 oh 19:09:32 you know what we need to talk about 19:09:37 I don't know if that's on our list for today 19:09:38 but 19:09:43 http://valessiobrito.info/projetos/debconf/debconf11/tshirt.svg 19:09:43 Linux Journal and Nezavisne Novine ads 19:09:53 AbsintheSyringe, lets stay on the tshirt topic for now 19:10:00 h01ger, ok 19:10:03 that's not the one 19:10:10 let me try finding the link 19:10:15 http://wiki.debconf.org/wiki/DebConf11/T-Shirts 19:10:38 ook 19:10:39 http://wiki.debconf.org/wiki/DebConf11/T-Shirts 19:10:40 yep 19:10:41 right, let's finalise it on the list 19:10:50 he one 19:10:53 as the design people aren't reading now 19:10:56 in the right upper corner is just wow 19:10:57 http://wiki.debconf.org/wiki/File:V2pdc11.svg 19:11:07 #topic Sponsorship team status 19:11:12 colors also need to be deciced, but on list 19:11:17 same case here 19:11:17 http://wiki.debconf.org/wiki/File:Vpdc11.svg 19:11:18 does anyone know about the sponsorship team? 19:11:21 moray, thats getting sponsorship or spending it? 19:11:24 getting 19:11:25 * nattie likes alternative colour b, option 3 19:11:32 but i've missed the boat now 19:11:35 nattie, ea 19:11:37 lets discuss tshirt deesign details on the list 19:11:39 but it's not gonna be like that 19:11:44 nattie, check them out here http://wiki.debconf.org/wiki/DebConf11/T-Shirts 19:11:47 ok 19:11:48 sounds good 19:11:49 #topic Sponsorship team status - getting money 19:12:05 I think I'm the only one who's getting money 19:12:10 do we have anyone here who wants to admit to being on the sponsorship team? ;) 19:12:11 me will go to linuxtag on thursday and wednesday to talk to companies and also mail some more 19:12:18 h01ger: great 19:12:24 I still have couple of big sponsors 19:12:27 and after that I'm done 19:12:33 I'm planning to finish that by the end of the month 19:12:34 as 19:12:40 it's gonna be too late after that either way 19:12:43 to ask for money 19:12:44 * zumbi has not done much :/ 19:12:51 AbsintheSyringe, we debunked that two meetings ago. but if you want me (and other people to stop working) please keep saying you're alone doing the work. 19:12:58 AbsintheSyringe: i hate to break it to you, but i actually dislike the full-body logos 19:13:13 great use of my typing capacity too 19:13:18 * h01ger takes a break 19:13:23 zumbi: I'm not that worried about money for DC11, but I'm worried about us losing sponsors for *next* time 19:13:24 h01ger, no I don't have a problem with that :) 19:13:37 h01ger, I made a commitment to do all this stuff even 2 years ago so ;) 19:13:41 nattie, :( 19:13:48 what I can tell you is 19:13:49 zumbi: if we don't get them on board them this time, it's harder to get them back next year 19:13:54 that they are going to be the "standard" ones 19:14:02 different colors with logo in the middle 19:14:13 either way 19:14:17 there's a lot of nice ones 19:14:20 we can discuss this onlist later 19:14:24 I'll def mail the mailing list regarding this one 19:14:29 mhm 19:14:34 so yea 19:14:35 back to money 19:14:38 moray: yes, thats more or less sensible. I try to push it a bit. 19:14:42 zumbi: thanks 19:14:45 I have couple of more sponsors 19:14:48 big ones 19:14:51 and after that 19:14:55 we're set I guess 19:14:56 zumbi: also would be good if you can check what other people are doing/encourage them/report back 19:15:01 we have govt and sponsors 19:15:03 and we're good to go 19:15:10 AbsintheSyringe: can you give us concrete information on that at some point in the near future? 19:15:23 zumbi: a few other people are still vaguely meant to be working, according to the DebConf11/Teams wiki page 19:15:32 nattie, yea, once I'm back in Bosnia tho 19:15:40 #topic Magazine adverts 19:15:44 this is also sponsorship team 19:15:48 and after moray and h01ger leave or during their stay, by the end of the month either way 19:15:55 my idea is to 19:15:58 release those 19:16:02 for the next month 19:16:03 zumbi: can you check the dates Linux Journal said? I think we've already missed their deadlines 19:16:11 so it appears in next months magazine issue 19:16:16 same goes for nezavisne novine 19:16:18 zumbi: unless there's been more messages to them 19:16:23 for example 19:16:24 with nezavisne novine 19:16:37 we could get couple of pro/corp attendees but it's more to 19:16:39 do PR 19:16:42 AbsintheSyringe: I think we may be too late for the right issue of Linux Journal 19:16:49 and of course bring awareness 19:16:52 moray, ok 19:16:53 so we should perhaps do Thank You ads instead? 19:17:03 moray, then July? 19:17:12 nattie, what do you mean? 19:17:33 ads that run after the conf, thanking our sponsors 19:17:45 and cautiously hinting at next year's edition 19:17:55 nah 19:17:58 def not 19:18:02 we have to do it before 19:18:18 at least for nezavisne we're gonna do it because I can reach them easily 19:18:29 I would contact Linux Journal 19:18:32 as well but I don't have their contact 19:18:50 AbsintheSyringe: i believe that deadline has already oassed 19:18:53 passed 19:18:56 AbsintheSyringe: the sponsorship team already spoke to them -- as with other sponsors, we should keep the same contact 19:19:05 there is a ticket in rt about it 19:19:15 queue sponsors 19:19:28 k 19:19:30 ok 19:19:33 then I'll take care of this 19:19:42 AbsintheSyringe, got rt access? 19:19:42 "The ad is due on May 4th. I can get you 1-2 day extension if needed." 19:19:51 it's now the 10th 19:19:52 h01ger, yea, what date? 19:19:56 I assume we didn't send anything for 4 May 19:20:01 so i suspect we're scuppered for that issue 19:20:02 h01ger, actualy no 19:20:47 AbsintheSyringe, please send mail to admin@debconf.org then 19:20:56 k 19:21:12 but (as I said above) we should keep the same person in contact with them 19:21:16 AbsintheSyringe: i really think it's important to continue talking to the contact we've already established 19:21:23 it looks like it was mostly Pablo 19:21:28 so please speak to Pablo 19:21:34 e.g. he may know more than is in RT 19:21:43 since he has experience 19:22:14 who did it before him? 19:22:20 nattie, me too 19:22:33 I'd be happy if I don't have to do this 19:22:40 I already have too many things on my back 19:22:41 Clint: I'm just looking at the RT mails I have as a non-member of the sponsorship team who gets spammed some of the stuff 19:22:42 AbsintheSyringe: then delegate, delegate, delegate 19:22:48 so if someone else will do I'd be glad if not I'll do it 19:22:54 nattie, :) 19:22:55 Clint: the secret sponsorship team files may say more 19:23:06 so do we resolve to contact Pablo and get him to do it? 19:23:20 moray: i'm pretty sure they don't have anything about the magazines 19:23:23 i think i looked last year 19:23:48 I think Pablo may still be holidaying, he had some post from Iguazu on Planet 19:23:52 (IIRC) 19:24:21 Clint: this is a sponsorship team thing, any chance you can work out what's going on and poke Pablo or speak to Linux Journal yourself? 19:24:44 Clint: it's not a *disaster* if we've missed the pre-DC11 deadlines, but in that case we need to negotiate a post-conf ad anyway 19:25:10 i think it's going to be more sensible to aim for a post-conf ad, at this point 19:25:21 nattie: I'm not at all sure my deadline quote is right 19:25:33 nattie: it's cut out of a vast top-posted email thread 19:25:46 ok, once we establish what the actual deadlines are, we can act 19:25:47 and may e.g. be for a different year :) 19:25:52 and then we should act reasonably quickly 19:25:59 moray: magazine ads are well outside my area of expertise, and i don't expect to be able to contact DrDub any better than y'all 19:26:19 Clint, true, but we're trying to distribute load ;) 19:26:22 Clint: I think we're looking for someone with the time for it, rather than expertise 19:26:36 Clint: the magazine ad production itself is not part of this job 19:26:43 who has the email of that LJ guy? 19:27:19 moray: really? i was under the impression that all we had to do was send the ad and they'd run it 19:27:51 if I can get a hold of all the bits I can try to take care of the LJ affair 19:28:04 Clint: if you can read the sponsorship team stuff and tell us the address to send it to and deadline (that didn't already pass) then the job is done 19:28:40 sure, i can do that. we already slipped one or two months on it, i believe 19:29:29 Clint: right, I fear we passed the relevant deadline, and it's in that case that some sponsorship team person needs to negotiate what happens next 19:29:47 but perhaps we still are on time, in which case it's merely a matter of saying where to send it 19:31:25 Clint/zumbi: ok, can you sort it out between you? I understand there's even a sponsorship team IRC channel you can discuss on ;) 19:31:35 shall we move on? Clint has offered to do this and i'm sure he's captable of finishing this off! ;) 19:31:53 #action Clint and zumbi to find out what's going on with the magazine ad 19:32:10 #topic Registration progress 19:32:18 does someone have the current figures? 19:32:43 #info Registration was extended until 19 May 19:32:51 http://rkd.zgib.net/http/debconf/registration-data.txt 19:33:06 #info 348 attend 19:33:09 is applying for sponsored travel closed or open now? how should it be? 19:33:26 hrm. noone updated the munin scripts yet? 19:33:29 darst: 348 now? wasn't it lower recently? 19:33:49 that's just what the script says... 19:33:56 it's still updating, that's all I can say 19:34:07 http://munin.debconf.org/debconf.org/skinner.debconf.org-penta_accounts_type.html doesnt look up2date 19:34:16 Ganneff, no, i've asked you about it, but iirc got no comment 19:34:27 whoever updates that -- please archive the current one first 19:34:38 h01ger: it just needs someone to update the .sh, then a copy into the /etc/munin/plugins 19:34:38 ie just some words, so i can do it 19:34:43 we forgot to do the archiving sometimes, but the archived years' data has been useful 19:34:44 which .sh? 19:34:50 h01ger: you are munin maint, i would guess you know how to find that :) 19:34:56 h01ger: well. the right ones, on skinner 19:35:09 Ganneff, i dont know how these plugins are written. but i will looko 19:35:10 now 19:35:21 simple shell, using psql 19:35:27 h01ger: the archiving part should be easy, probably just a cp of the directory 19:35:40 h01ger: (as was done for e.g. dc7) 19:35:45 yes 19:36:07 /var/lib/munin i assume?! 19:36:16 the plugins not. 19:36:32 and the munin server is not skinner, but there you want to copy the www dir 19:36:35 for archival 19:36:38 ah 19:37:09 #topic Budget team progress 19:37:13 darst: is this you? 19:37:33 isn't it always? 19:37:44 actually i dont think i will manage the munin stuff in the next 4 days... Ganneff if you could i'd be thankful. (work+linuxtag..) 19:37:53 (and btw, im back with a little more time, so if there is admin stuff or such things i can help, tell me. right now im outside of any knowledge) 19:37:54 h01ger: fine 19:38:17 Ganneff, great. also listadmin stuff. but i'll talk to you about this on #-admin 19:38:23 is there any budget progress? 19:38:40 darst should have news, but he seems to have been abducted 19:38:45 budget 19:39:02 our current "balances" are here: 19:39:03 http://rkd.zgib.net/http/debconf/accounting-balances.txt 19:39:16 that should list how much we have recieved in each account, and how much is pledged 19:39:30 we don't have any more information on actual costs 19:39:35 darst, please add morays+my trip to that. numbers off-meeting 19:39:36 what we might have to spend ourselves 19:39:41 ok, will do 19:39:50 thank you! 19:40:17 I checked that a few days ago with sponsors-table 19:40:28 and it matched, or not? 19:40:31 great 19:40:39 it is updated from the table 19:40:54 why is our income from sponsor negative? 19:41:10 mentally imagine it positive, it's just the way the ledger works 19:41:19 (money goes from sponsors to our accounts) 19:42:06 (at least with these programs) 19:42:27 darst: any more to say? 19:42:36 I don't think so 19:42:45 I am trying to collect data and add it to spreadsheets/there 19:42:48 darst: it's worth considering what to do about govt-paid stuff 19:42:58 darst: traditionally it would just be off balance sheet 19:43:03 yeah 19:43:05 but if we're having lots of it, that's a bit silly 19:43:18 if I have a number I could mark it as paid directly from the gov 19:43:25 we may need to manage some (unlimited?) pot of govt money too 19:43:29 and direct spending etc. 19:43:48 we should at least try to count it 19:43:49 darst: well, it won't be outgoing from our accounts either 19:44:00 I can represent that in the ledger and have it searchable as "paid directly" and all 19:44:01 so I'm not sure it belongs in the same system, but yes we should be tracking it somehow 19:44:08 ok 19:44:33 anyway, just raising the issue now, as I don't think we should fall back on ignoring that spending for our records 19:44:43 aehm. about the last topic, registration process. we should plan^wdiscuss deciding sponsorship today, so that we can start working in 9 days. 19:45:03 maybe just make up another meeting date just for this 19:45:12 #topic Travel sponsorship 19:45:24 or maybe Ganneff can lend us some energy + work here too ;) 19:45:29 deciding travel sponorship, you meant? 19:45:34 http://paste.debian.net/116567/ (btw, thats the scriptset we have) 19:45:35 yes 19:45:43 and registration^wfood+accom 19:45:49 h01ger: right 19:46:07 huh. i COULD run such a process as i did in the past. if thats (or something along it) is what we want. 19:46:08 h01ger: on both it must logically be possible to start now *even if* the deadline didn't happen yet 19:46:13 how soon? 19:46:19 well. first you need a team :) 19:46:23 Ganneff, deadline ends may 19th 19:46:28 we have a team on the wiki 19:46:33 but we need a team leader 19:46:41 pushing the team and making it work ;) 19:46:54 ie, i'm on the team but i cant do this 19:46:55 Ganneff: yes, I think the same again would work well 19:47:00 yes 19:47:23 uh. fine. 19:47:37 Ganneff: if we get too many locals, we will also need some prioritisation of people for rooms in the main hotel 19:47:37 * h01ger bows to Ganneff! :) 19:47:43 "Travel bursaries" - wtf is bursaries? 19:47:46 (e.g. matching /debian.org/ 19:48:05 Ganneff: it's like a scholarship but without the scholarliness 19:48:08 Ganneff: 'bursaries' is what people called outgoing sponsorship to try to avoid the ambiguity between ingoing and outgoing 19:48:11 and the names there arent really what we had in the past for a team 19:48:28 Ganneff: the wiki page just has people who volunteered I think 19:48:29 that are possible team leaders (and partly participants), but the actual rating should be done by many more and more diverse people 19:48:53 Ganneff: I agree that getting some more 'external' volunteers makes sense, I'm happy for you to push that as the team leader 19:48:54 right, so i can go around and ask the usual set of debianites around the world to "volunteer" some time? 19:49:03 please 19:49:13 probably ask on -team or -project 19:49:18 ok. fine. so dc7/8 style again. will do, will ask around, will report to -team 19:49:33 then a date, then rate rate rate, then decision, then lots of spam mails 19:49:34 great 19:49:35 more or less 19:49:44 wunderbar! 19:49:53 #topic Coordination 19:50:02 (i do need to earn my own monesy (and possible my girls too), right? :) ) 19:50:21 eparse 19:50:29 h01ger: he wants money to pay for girls 19:50:30 * nattie hands Ganneff an apostrophe 19:50:44 i didn't think geeks believe in girls 19:51:01 nattie: (the above was a joke but) do you not follow Planet? 19:51:01 Coordination of what? 19:51:02 nattie: somehow she doesnt run away screaming 19:51:15 h01ger: I'm not sure, though it's possible I added the topic 19:51:28 I think it may be about "we have people who volunteered to do stuff but we never contacted back" 19:51:40 and "we have too much work with a few people not-getting-round to doing it" 19:51:42 hm 19:52:01 we also had a meeting planned which never happened, but thats probably another topci 19:52:04 also of course that AbsintheSyringe needs to delegate more things to other locals :) 19:52:27 instead of trying to take too many tasks himself, we already told him to concentrate on *coordination* instead 19:52:28 I will 19:52:31 AbsintheSyringe: yay! 19:52:36 once these "big" things pass 19:52:36 :) 19:52:44 but, let's leave this for now 19:52:51 what big things are left? 19:52:56 except the big conf ;) 19:52:59 h01ger, none 19:53:02 after you check it out 19:53:05 it's all left for them 19:53:13 #topic Talks team progress 19:53:14 eparse 19:53:22 do we have a talks team leader? 19:53:23 oh btw 19:53:28 I was on Debian health check today 19:53:32 moray, i dont think so 19:53:35 moray: gwolf? 19:53:42 AbsintheSyringe, there is any other business later :) 19:53:47 and we kinda agreed we should talk more about that topic on DebConf 19:53:51 Ganneff: I'm happy if he is the talks team leader, but I just don't know the answer 19:53:57