18:04:53 #startmeeting DebConf12 meeting 18:04:53 Meeting started Tue May 22 18:04:53 2012 UTC. The chair is moray. Information about MeetBot at http://wiki.debian.org/MeetBot. 18:04:53 Useful Commands: #action #agreed #help #info #idea #link #topic. 18:05:01 * gaudenz prefers temparatures below 25° 18:05:07 #topic Final numbers for sponsored food/accomodation 18:05:34 http://munin.debconf.org/debconf.org/skinner.debconf.org.html#Pentabarf 18:06:19 FWIW, as of May 17 onwards, nobody who was in a non-sponsored category can select to be moved to a sponsored category 18:06:22 so now $someone needs to go through these accounts and check if they are legit 18:06:26 214.45 partecipants 18:07:17 so, yes, unless somebody bribes me right, we have a maximum of 126+11 accomodation sponsorees and 126+22 food sponsorees 18:07:29 right 18:07:38 it would be sensible to get real numbers from the other field 18:07:53 and, as I said by email, probably to zap the different split "basic" statuses, which don't make sense 18:08:14 moray: it has been argued for and against them many times already 18:08:19 lets use them this time around 18:08:23 and to send status emails -- it's now late for it, but better now than later 18:08:35 gwolf: we also have another field though, which may contradict it :/ 18:08:38 I know 18:09:25 reconfirmations now or later? 18:09:35 do you remember what field was the conflicting one? 18:09:46 (to build now a query and give us numbers on the contradictions) 18:09:49 gwolf: I don't know the penta internals, no. 18:10:02 * gwolf starts looking it up 18:10:07 if I had the right access/time I would have dealt with it before myself 18:10:17 unfortunately I've been travelling a lot, and am behind on all Debian stuff 18:10:57 moray: could it be accomodation? 18:11:06 right... wait, building query 18:11:09 though some people are trying to get me to work for their Zurich-based company, so presumably at that point I'd become super-efficient and get everything done ;) 18:11:09 but please go on 18:11:28 there's another point here "blocking hotels" 18:11:37 I guess that means, reserving the right numbers of rooms? 18:11:41 right, I put it on the wiki 18:11:48 we need to block hotels 18:11:53 at least the small ones 18:11:54 PancakeRabbit, who are you? 18:12:03 h01ger, PancakeRabbit = leogg 18:12:12 ah. hi! 18:12:22 I don't have access to my computer atm, sorry 18:12:27 h01ger, hola :) 18:12:43 right - And before reconfirmation, we should be able to say to people precisely how much they will pay for their stay 18:12:54 so we have to have at least the final rough distribution of people in hotels 18:13:07 I suggest details on this are done by email 18:13:12 * h01ger noted we paid 26 USD bank fees for some sponsorship - was that isic or spi= 18:13:13 ? 18:13:16 as it probably depends on the consistentcy checking first 18:13:29 h01ger: SPI 18:13:30 * h01ger wishes http://wiki.debconf.org would load 18:13:41 n0rman, ui. "wow" :/ 18:14:16 h01ger, it has always been that way, we just never see it until the end 18:14:18 so, any more we can/should discuss on this topic now, or we move on? 18:14:23 h01ger: it's a fee from ClickandPledge as schultmc explained to me 18:14:34 (not SPI, but credit card transaction fees) 18:14:46 for each transaction 26 USD? 18:15:03 moray, yes... blocking hotels, should we do it now or wait until reconfirmation? 18:15:04 $0.35 + 4% for each credit card transaction 18:15:20 ouch 18:15:28 PancakeRabbit: depends if you need to pay for that or not 18:15:45 PancakeRabbit: better to pay as late as possible, but obviously we need to have 'enough' rooms 18:15:48 again, this is every year, it's just we never had accounting before (until post-debconf when no one looks) 18:15:48 moray, no, we don't need to pay right away 18:15:53 the sponsored numbers *will* reduce compared to the current ones 18:16:00 blocking hotels = booking them? 18:16:01 yep 18:16:06 h01ger, yes 18:16:22 if we commit to paying for too many we get problems later 18:16:22 but we can blocking 50% of the rooms (it would be easier to check fewer more rooms 18:16:59 if we have a decent modicum of flexibility with the hotels, that (or something like that) should be doable 18:17:13 cate: it really depends on the hotel what is best -- some will let you book N then reduce it later, some make it easy/hard to increase later 18:17:24 we have some flexibility with the hotels, and can reduce numbers later 18:17:31 (well, not too late) 18:17:53 (grah, participant_category_mappings are messy) 18:18:05 hotels are happier about numbers *in*creasing, but decreasing is all you can be sure works physically 18:18:28 (i.e. they may sell rooms to other people if we haven't booked them) 18:18:48 yes, that's why we should block them early 18:19:01 at least the small ones that have few rooms 18:19:19 right 18:19:31 as there are multiple hotels, it may actually be easier to reduce later than otherwise 18:19:42 as you can reduce just by cancelling a hotel or two... 18:19:47 and maybe also tha acceccible rooms (if there are very few of them) 18:19:48 yes, indeed 18:20:09 cate, we have only two accessible rooms available 18:20:16 at the bigger hotels 18:20:20 seminole and hilton 18:21:37 ok, 1/3 of meeting time gone, many topics left, so let's move this to the list 18:21:45 #topic Internet/connectivity status 18:22:27 #addchair h01ger 18:22:34 We had a meeting yesterday with another ISP (check sponsors-table) and they are discussing our request 18:22:39 (I can never quite remember these commands) 18:22:48 they will give us an answer this week, probably friday 18:23:11 so, anything to discuss today? 18:23:37 n0rman: have you got an answer from the Navega people? 18:24:03 noup, not here, we are working this area, next week we will visit UCA to re-check again if the switch (the one will have boorrowed now) works 18:24:12 afaik they we're going to answer this week 18:24:12 gwolf: not yet 18:24:33 they were scheduled to have an answer by the 20th, right? 18:24:36 * h01ger will have to leave at 2115... 18:24:43 or 1915 in UTC 18:25:10 please ping navega 18:25:19 gwolf: right, I will call him today 18:25:20 also if "another isp" cannot deliver 18:25:35 +yay for checking the switch next week 18:25:37 mucho yay 18:25:45 next topic? 18:26:15 Debian Day status 18:26:21 i know :) 18:26:22 #topic Debian day status 18:26:26 not much to say here... we already have 7 talks and pinged a lot of people 18:26:30 this isn't really urgent yet, anyway 18:26:37 so we probably have two parallel tracks 18:26:38 how many talks to do you need? 18:26:39 EOF 18:26:50 h01ger, probably 3-4 more 18:26:53 #topic food team status 18:27:00 #topic Food team status 18:27:03 so, regarding food 18:27:09 (I guess I got the command wrong earlier) 18:27:12 we found a new place at UCA 18:27:13 #info debian day needs 3-4 more talks (in spanish) 18:27:20 yay!! 18:27:24 which is much better than the old one 18:27:34 but still, we need to rent a tent 18:27:36 does it have a roof? :) 18:27:37 why better? 18:27:38 ah, no 18:27:45 or how.. 18:27:46 it's not optimal, but it's better 18:27:57 h01ger: is bigger than el paseo de las memorias 18:27:59 new place at UCA? YAY!!! 18:28:06 it's an open space 18:28:09 is a parking place 18:28:10 it has light? 18:28:12 a parking lot, actually 18:28:27 further away? 18:28:30 gwolf, we need to install some light bulbs 18:28:34 some, but we need to put some more 18:28:35 h01ger, 50 meters away 18:28:37 & wireless :) 18:28:40 near teran 18:28:45 mangoderosa, o/ 18:28:46 mangoderosa: you are here! :) great! 18:28:48 h01ger: we can live without wireless for food :) 18:28:49 h01ger: we save money on food if it's too hot for people to walk to it ;) 18:28:50 near Tehran? that's a bit far... 18:28:51 teran is the main auditorium? 18:28:59 teran is the hacklab 18:29:04 ah 18:29:07 cool 18:29:25 any other food news? 18:29:27 so would the setup be sort of cafeteria-style then? 18:29:31 mangoderosa, about the food provider? 18:29:32 h01ger: terán is the one that is in the building where gwolf foung the accesible bathroom 18:29:36 n0rman, right 18:29:41 sorry 18:29:44 el hacklab 18:29:45 nattie, yes 18:29:50 h01ger: right 18:29:53 cool 18:29:53 n0rman: I think it will be easier for us (me?) if we start refering to our spaces by our names ;-) 18:30:04 gwolf, so, hacklab 18:30:07 ;p 18:30:09 I don't know where's Terán, Gorostiza (Gorostiaga? Gorostieta?) 18:30:12 any other food news? 18:30:12 etc 18:30:24 we're almost settled with Jim. he works by himself, but has a lot of experience with events. he's charging U$5 for each meal 18:30:37 he already sent us a menu proposal 18:30:45 do we need to commit to fixed numbers of people each meal? 18:30:51 moray: (back to topic #1) → http://paste.debian.net/170642/ (and we can discuss it later on - I can produce, of course, the list of people, but won't paste it publicly) 18:30:52 which we found pretty good 18:30:53 (I assume so with the tent setup) 18:30:58 (menu proposal is in svn, btw) 18:31:05 moray that would help a lot! 18:31:19 just to catch me up, is there a ticket system for meals, or how is this being done? 18:31:20 http://media.debconf.org/dc12/map/uca-map.png - the hacklab is marked "hacklab" and the food location is the old one 18:31:25 mangoderosa: well, it's better for us (obviously) if we only pay for what is eaten 18:31:32 we're still working on that 18:31:35 someone please give me coordinates for the new location 18:31:36 nattie: ticket system is the only one that really works for us 18:31:50 nattie: we need you to hand out the ticket-granting tickets. 18:31:53 i'm willing to knock up a pdf of tickets if need be 18:31:55 yes, yes 18:32:12 if you could send the ninjas after 8th july, please 18:32:17 yes, we'll talk to the provider about that (left overs= 18:32:21 mangoderosa, 5USD per meal is awesome! 18:32:34 so we provide lunch+dinner and leave breakfast to the attendees? 18:32:36 we'll be trying out the food this week 18:32:37 i'm lost with h01ger's upside down map 18:32:37 yes 18:32:48 hehe!! 18:32:51 PancakeRabbit, right. that should be fixed as well... 18:33:01 h01ger: 5USD without drinks. Breakfast in included in hotels 18:33:05 h01ger, breakfast is included at the hotels 18:33:06 h01ger: by turning all the local team members upside-down to match? 18:33:13 :) 18:33:19 #info food prices will be 5 USD/meal without drinks, for lunch and dinner. Breakfast in included in hotels 18:33:32 someone please do something^w^wupdate the budget :) 18:33:35 great, great :-D 18:33:49 any other food news? or next topic? 18:33:54 h01ger: we will update once we have jim quote 18:33:59 Drinks... could we just provide a big jar of flavored water and be done with it? 18:34:02 it should be very inexpensive 18:34:03 someone also suggested selling meals for people who didnt ask for sponsorship, so that's another thing to think about in the ticket system, right? 18:34:05 gwolf: *water*?? 18:34:08 gwolf: yes, we can :) 18:34:23 nomada, according to mangoderosa 5min ago its 5usd. or? 18:34:36 gwolf: but I think alcohol may not be allowed on the campus setup? 18:34:38 and even ifs thats not final yet, its probably a better estimate 18:34:39 mangoderosa: people can buy spare tickets at frontdesk, then 18:34:52 h01ger: that was what jim told us, but I think we need an official quote 18:34:52 h01ger, USD5 without drinks 18:34:53 moray: no, alcohol is strictly not allowed 18:35:13 right, so flavoured water is what we want, really 18:35:16 we'll have the official quote this week 18:35:21 nice nice 18:35:49 next topic or still need to discuss how tickets will be handled in detail? /me thinks this can+should be discussed after meeting... 18:35:55 (ie via this mail thread) 18:36:02 i agree 18:36:03 i agree! 18:36:07 h01ger: I think that will be settled once in Managua 18:36:09 #topic Sponsors payments 18:36:19 what's this about? actual incoming money? 18:36:23 h01ger: Tickets are usually prone to lots of place-specific details 18:36:50 * h01ger thinks n0rman brought this up 18:37:18 moray: yes, I would like to know if we can ping sponsors who has PO but no payment yet to DebConf 18:37:49 gwolf: yes, show your badge to front desk a day in advance to get a ticket which you show in the hacklab to get a ticket which you show at the food entrance to get a ticket which you show to the staff 18:37:51 it's just almost one month til debcamp and only few sponsors already make the payment 18:37:52 * register says present 18:38:15 n0rman: don't be rude obviously, but yes pinging is reasonable 18:38:24 many will take a long time just to slow corporate systems 18:38:36 moray: yes, withougn being rude, just a little reminder 18:39:00 I think that's all :) 18:39:03 huh lost me nick 18:39:22 #topic Sponsorship team 18:39:38 new volunteers and sponsor ideas? 18:39:45 any news from the team? 18:39:55 secret $5 million donations? 18:40:02 * gwolf has approached several could-be sponsors... but no luck at all :( 18:40:12 Last meeting it was decided to create the sponsorship rating team, but it's not working yet 18:40:35 I'm volunteering to draft a mail to be sent to all Debian consultants if you think thats a good idea. 18:41:06 is supposed i'm in charge, but don't know how this team works, so don't know if we need another persona with experience to be in charge of this group, of I there's a place whereI can learn about this group 18:41:09 gaudenz: worth trying 18:41:12 gaudenz: we lose nothing by doing so, and can get some money from them 18:41:13 so, please do! 18:41:34 http://wiki.debconf.org/wiki/TravelSponsorship has a lot of info 18:41:39 and what about the companies on the partners page? Did you already contact all of them? 18:41:43 * h01ger thinks this topic is about spending money 18:41:46 not getting 18:41:51 right 18:41:54 (which we obviously also still need to do) 18:42:01 sorry for the noise then... 18:42:17 #topic Sponsored accommodation/travel team 18:42:18 gaudenz: no noise at all if you get us ≥US$10K ;-) 18:42:18 gaudenz: we contacted then, pabs also wrote to debian derivatives I think, but with no result 18:42:19 n0rman, have you read http://wiki.debconf.org/wiki/TravelSponsorship ? 18:42:56 gwolf: ;-) (after all we need to get money to spend it...) 18:43:11 *them 18:43:13 gaudenz: not all localteams believe that ;) 18:43:41 h01ger: yes 18:43:55 n0rman, as a next step is suggest to form a team fast 18:44:09 ie by asking on the -team list +here+now who wants to help 18:44:16 then schedule your first meeting 18:44:25 and go through all registrants 18:44:31 and/or use phil's clever system ;) 18:44:32 ask gwolf or fitoria to join 18:44:32 n0rman: I can help you 18:44:37 as they have penta access 18:44:39 (but that probably takes too much time) 18:44:49 h01ger: thanks :) 18:44:58 I will write to -team list 18:45:01 * gaudenz is also willing to help with that if I'm welcome. 18:45:06 cate, help him by setting the via doodle 18:45:17 just take load away from n0rman i'm sure he will appreciate 18:45:43 ok 18:45:44 doodle to schedule the meeting? 18:45:53 yup 18:46:10 who else wnats to be on the team? 18:46:24 * gwolf would rather not be, but h01ger has a compelling argument 18:46:51 h01ger: they can reply on list too 18:46:56 we should ask bubulle too, he knows many different contributors 18:47:09 "nobody" on the wiki 18:47:34 what is the task of this time? just to check for "ineligible" people, or to rank everyone? 18:47:47 both i'd say 18:47:54 but first a. then b. :) 18:48:13 ok 18:48:13 ineligible and "invalid" data 18:49:15 cate please add yourself in the teams wiki :) 18:49:16 #topic Any other business/next meeting 18:49:43 moray: I sent to the mailing list the information you requested 18:49:44 not the 18 June 18:49:51 (and which I had put in paste.d.n) 18:50:04 so we can continue the sanity checks from there 18:50:33 next meeting: june 6? 18:50:40 if people had invalid choices, do we let them fix it for now? 18:50:55 (and if yes, until what date do we allow fixes?) 18:51:33 I'd give them one week from the time we inform them to fix their choices. 18:51:46 Of course, if the invalid choices are of no extra burden to us, allow them forever :) 18:51:53 but yes, one week seems right 18:51:55 I emailed people with invalid choices before may 15th, some of them fixed their options. 18:52:06 they are probably currently *not* able to fix all possible combinations 18:52:19 (i.e. if they selected "please select" and want to select "sponsored") 18:52:28 but they can mail me+fitoria, and we change it 18:52:31 gwolf: if it's ok to you, I can write them (in behalf of the registration team) 18:52:40 or you will do it? 18:52:43 n0rman: I'll be most grateful if you do 18:52:44 :) 18:52:56 n0rman: do you want me to send the non-grouped list to your mail? 18:53:03 (with people's name and mail0 18:53:04 ) 18:53:11 gwolf: please, I will appreciate that :) 18:53:35 shouldnt we start with weekly meetings now? 18:53:42 and keep them short, that is within 60min :) 18:54:17 we probably should 18:54:20 yes 18:54:21 * register why i'm exiled 18:54:23 also, maybe switch to tuesday? 18:54:25 we're six weeks away 18:54:32 yes 18:54:35 so may 29th or 30th it is 18:54:42 * h01ger is fine with both 18:55:00 s/both/any of the two/ :) 18:55:05 if it's possible 29th :) 18:55:07 * PancakeRabbit too 18:55:22 ok 18:55:23 same for me 18:55:28 any is OK 18:55:35 (both is NOT) 18:55:38 :D 18:55:42 #info next meeting again tuesday, may 29th, 18 utc 18:55:43 so, 29? 18:55:46 tuesday is better for me. 18:55:47 great :) 18:55:59 AOB? 18:56:00 tshirt status? ;) 18:56:18 h01ger, we're still trying to get more quotes 18:56:29 we will fo to Masaya on friday 18:56:32 y design? 18:56:33 PancakeRabbit: will you go with me? :) 18:56:35 we'll make a decision next meeting, probably 18:56:44 n0rman, as daytrip trailer? 18:56:45 n0rman, yes :) 18:56:53 ah. to get quotes 18:57:11 t-shirts, atendee bags, cups 18:57:16 n0rman: Your PGP key id? 18:57:30 cups??? :) 18:57:31 (will check it, of course 18:57:32 ) 18:57:41 y day trip? 18:57:50 h01ger, yes, it was an idea of the food team 18:58:05 h01ger: nop, as get-as-much-quotes-as-we-can-for-shirts-and-bags day :) 18:58:07 to where? 18:58:09 h01ger, granada is the best choice atm 18:58:34 h01ger, i'll try to ping day trip team to start working on that 18:59:03 n0rman: I have E36163A1, but no signatures on it 18:59:05 nice 18:59:06 Why is it so? 18:59:21 n0rman, uhm, i signed some key of yours some weeks ago 18:59:37 n0rman: I prefer sending you an encrypted mail if it contains all of our attendees' personal data :-/ 19:00:03 h01ger, about cups it's so that we don't produce that much waste. we'd still need to buy cups to serve coffee, so we thought we get some that could last more and contamine less 19:00:13 * h01ger has signed 1EA3 278A - gwolf 19:00:35 mangoderosa, very nice! 19:00:44 so.. AOB? 19:00:57 (any other business/topic that is) 19:01:22 tomorrow we have a meeting with police dept. to talk about security in the dc area 19:01:43 * h01ger thanks everyone for attending and wishes a good $time of the day :-) 19:01:48 h01ger: right, I'll send to that key. 19:02:09 #endmeeting