17:57:25 #startmeeting DebConf12 meeting 17:57:26 Meeting started Tue Jun 26 17:57:25 2012 UTC. The chair is moray. Information about MeetBot at http://wiki.debian.org/MeetBot. 17:57:26 Useful Commands: #action #agreed #help #info #idea #link #topic. 17:57:30 #chair h01ger 17:57:30 Current chairs: h01ger moray 17:57:50 #chair bremner (since he likes meetings) 17:57:50 Current chairs: (since bremner h01ger he likes meetings) moray 17:57:55 oops 17:57:59 I think that's a bug 17:58:10 :) 17:58:13 fear the bremner h0lger 17:58:35 hola 17:58:35 hola 17:58:40 hola 17:58:51 #topic say hi 17:59:08 * n0rman says hi 17:59:18 do we have an agenda? 17:59:20 * h01ger looks 17:59:21 hi 17:59:26 h01ger: yes 17:59:27 h01ger: too long 17:59:28 http://wiki.debconf.org/wiki/DebConf12/Meetings#Global_team_meeting.2C_Tuesday_26_June_2012.2C_18:00_UTC 17:59:56 misses the "debconf, now with a break in the middle" discussion 18:00:01 +giv logo 18:00:04 sigh 18:00:05 +isp backup 18:00:22 hi 18:00:39 isp is under connectivity 18:00:57 #topic Venue status 18:01:10 my favorite topic! 18:01:12 (reordering items) 18:01:13 yay! 18:01:22 what's up at UCA? 18:01:46 we haven't met with uca lately, but things seems to go well 18:01:58 we gave them a requirement list 18:02:04 actually, two of them 18:02:06 leogg, we had meetings with UCA 18:02:07 all fine 18:02:12 rmayorga + n0rman have been at uca the last two days and in 3h there is a localteam meeting there 18:02:15 I'm here, the internet is ready, download bw is not good though 18:02:33 that sounds like the next point 18:02:38 anything to *discuss* on venue? 18:02:40 xamanu, yes... with networking guy 18:02:45 new foodplace is ready + fine? 18:02:48 moray: no, everything is ok with them 18:02:53 h01ger: that's a different point too :) 18:02:58 leogg, and electricity, food areas and all is ok 18:03:01 right 18:03:09 and FFIS already started the wirte transfer to venue :) 18:03:20 I assume at this stage, venue issues are dealt with locally, anyway 18:03:35 everything is fine... we love UCA and UCA love us 18:03:36 I could not find power outlets on the campus :( 18:03:45 bring powerbars 18:03:53 is there an electricity plan? there was meant to be... 18:04:01 moray: yes there is 18:04:04 moray, yes,,, there is 18:04:07 ok, good 18:04:08 o/ 18:04:15 #topic Connectivity 18:04:23 * gwolf coming back grom the Argentinian consulate, sorry for the late arrival :-P 18:04:24 19:07 < rmmovil> I'm here, the internet is ready, download bw is not good though 18:04:38 so, anything we should know, or discuss on this topic? 18:04:41 rmmovil: but they are adjusting bandwith, am I right? 18:05:06 moray: we have had some discussions in the local team if it would make sense to contract a backup isp 18:05:27 moray, backup from navega, 20mbits 18:05:31 * h01ger wonders if there is anything else than an electricity _plan_.. ;) 18:05:40 for one or two weeks 18:05:42 h01ger: you can supervise them now :p 18:05:45 n0rman: yes, 50mbps uplink, 25-30mbps downlink 18:05:46 Yota has been pretty unstable lately. 18:05:48 rmmovil, whats the url for network planning again? 18:05:57 leogg: price? how long do they need to organise it? 18:06:11 h01ger: http://wiki.debconf.org/wiki/DebConf12/Networking 18:06:11 moray: 2K for 20Mbit for two weeks 18:06:12 moray, they already have fiber on campus 18:06:18 right 18:06:31 (maybe we should come back to this after the money points) 18:06:42 sure 18:06:43 yes, moray 18:06:58 #info We could get a backup connection, 2K for 20Mbit for two weeks 18:07:05 rmmovil, can we test the uplink a bit more over the next days? 18:07:11 can we get a first server in now? 18:07:18 now as in tomorrow is fine 18:07:19 #info navega already have fibre on the campus 18:07:28 but i would like to set up homer 18:07:33 and put it in UCA 18:07:34 so we can ssh in 18:07:47 h01ger: let me ask, I think that there will be no problem 18:07:52 h01ger: sounds good, let's say the meeting authorises you to discuss that locally :) 18:08:07 h01ger: we would have to ask UCA (we can do this today) and mangoderosa can borrow us a server i guess 18:08:13 #info h01ger will try to set up an initial server on the DebConf connection 18:08:24 we didnt discuss that 18:08:26 h01ger: dont' really know, we are asking them to let us use the connection since friday, but officially we will have it until sunday 18:08:30 * h01ger shakes head 18:08:51 * gwolf fears 18:09:08 how much were we paying Yota for the current network connection? 18:09:13 4k 18:09:23 Ok... so 2k is a substantial increase 18:09:23 next point? 18:09:24 yota said that we can test it 18:09:24 n0rman, can you ask diana directly? 18:09:29 maybe even this afternoon already? When we're there anyway? 18:09:36 I guess that it being "backup" does not mean it will not be used :) 18:09:40 #info localteam will try to setup server in UCA ASAP 18:09:45 h01ger: I think next point, you can discuss this locally now? (and we come back to the backup question later) 18:09:52 right 18:10:09 #topic Food status 18:10:20 we already made the first payment to food rpovider 18:10:37 we're quoting food tickets 18:10:42 new foodplace is ready + fine? 18:10:55 and food team needs to organize a system for that 18:11:09 h01ger, govt promised us tents tables chairs 18:11:10 leogg: yes 18:11:11 does food team know that, lego? 18:11:12 for food place 18:11:17 leogg, cool 18:11:19 are we paying a fixed cost, or per person per meal somehow? 18:11:24 h01ger, yes 18:11:34 moray, we're paying per meal 18:11:37 great 18:11:49 so you need to make sure you and they are clear on what that means 18:12:02 moray, right 18:12:05 leogg: how is the catering service regarding flexibility in numbers? 18:12:14 this way is better for us, but we don't want to hurt them 18:12:19 gwolf, we need to tell them one day in advance 18:12:23 perfect 18:12:26 so we should try to give *estimated* numbers per day somehow earlier too 18:12:31 * gwolf *needs* coffee :( 18:12:32 gwolf, and we pay for what we ordered the day before 18:12:33 so they can plan ahead 18:12:35 right 18:12:38 yes 18:12:48 so we sell food tickets at front desk for a day or two ahead, labelled to specific meal? 18:12:53 how will the tickets _physically_ work? 18:13:00 it would be good to have numbers for reconfirmed attendees here http://debconf-data.alioth.debian.org/stats/food-by-date.txt 18:13:00 moray, we should, yes 18:13:05 so we can give it to the food provider 18:13:27 h01ger, a ticket for each meal 18:13:50 leogg, which frontdesk gives every day to the attendees, or daily each? 18:13:51 and how do we handle tickets for sponsored people? 18:13:52 h01ger, a paper board actually full of tickets that you can cut out 18:14:03 go to front desk every day? 18:14:04 and who will collect tickets? 18:14:07 gwolf, exactly... 18:14:11 those are the problems 18:14:18 we have every year :) 18:14:19 h01ger: we can set it as a volunteer-needing position 18:14:24 gwolf, we'll give them tickets for the whole week 18:14:25 leogg: right, but h01ger's point is valid, if we give them out for the whole week we waste some money 18:14:33 moray: not necessarily 18:14:34 as then we don't know how many actually go 18:14:39 moray, you have a point there 18:14:45 gwolf: I think so, if we need to say numbers in advance 18:15:00 gwolf: if sponsored attendees all have tickets to start with, we can't estimate how many will actually eat 18:15:00 I guess we'll have to discuss that today with food team at UCA 18:15:04 we can give a full book of tickets to the sponsored people - and then pay based on what's real consumption 18:15:11 can we find someone or more here+now, who will write down a small description and post that to the list? 18:15:16 real consumption is measured in tickets "cashed" 18:15:19 gwolf: that'¿s why food team was thinking 18:15:24 and then we add it to http://wiki.debconf.org/wiki/Category:DebConf_Manual 18:15:27 gwolf: ok, but I don't think they offered to do "based on real consumption" yet 18:15:28 because we have it every year 18:15:30 of course, it should be within a ~10% of the requested number 18:15:33 gwolf: of course, it's best for us if they do 18:15:36 n0rman, actually not 18:15:38 so a volunteer to write down the system description? 18:15:46 RAIN! RAIN! RAIN! it finally rains! 18:15:55 gwolf: ok ... so if 30% of sponsored people stop going (for whatever reason, but it's not impossible), ... 18:16:08 * gwolf imagines h01ger will 3 days from now say "PLEASE STOP THAT RAIN" 18:16:13 xamanu: http://debconf-data.alioth.debian.org/stats/only-reconfirmed/food-by-date.txt 18:16:27 we need to hand out tickets on a daily basis then? 18:16:31 moray: right, if we agree on a 10% margin, then we would pay for an unclaimed 20% 18:16:44 leogg: I'd really hope not 18:16:45 leogg, we need to come up with a system.. each system has up+downsyses 18:16:48 sides 18:16:51 thanks, cate 18:16:55 right 18:17:08 h01ger: but specific system issues can be dealt with locally over beer 18:17:21 leogg: *best* is if they agree to do it by what's actually eaten, but DebConf caterers rarely agree for that 18:17:25 thing is that provider will charge us for amount of meals we order the day before... not per real consumption 18:17:28 leogg, can you find someone from foodteam to create such a system and then we can discuss that? we dont need to solve the details now 18:17:28 leogg: yes 18:17:38 indeed, we should discuss this outside the meeting 18:17:43 (or fix it as best as you can locally ;) 18:17:49 we will have RL meetings soon, like on the 30th? 18:17:52 h01ger, yes... we can discuss it on todays meeting at uca 18:18:11 for whatever you design, just consider what happens if sponsored people stop eating 18:18:15 #info foodteam should please come up with a system for ticket distribution and checking etc 18:18:36 there is normally some % of sponsored people who decide to eat somewhere more interesting, especially after a few days 18:18:40 and prices for non sponsored people 18:18:49 yes 18:18:54 yep 18:18:58 any more on food, or next topic? 18:19:05 drink? 18:19:07 cate, afaik price is ~$5.50 18:19:12 what about the water system? 18:19:13 per meal 18:19:26 cate, there are plenty of water cooler on campus 18:19:57 +it rains ;) 18:20:00 cate, water cooler with filters 18:20:05 h01ger: I think your wishes sent the rain here first 18:20:22 its considerably cooler. like 30 degrees only now 18:20:29 h01ger: there is not rain on the venue :) 18:20:30 leogg: if it's interesting to the caterer, they can also sell additional items beyond the sponsored food, e.g. sell drinks to people 18:20:33 for cash 18:20:38 h01ger, it's just a few raindrops... no real rain :) 18:20:39 h01ger: it's been quite rainy over here, and I heard it was because of a hurricane in the South East (so, on the wya to Nicaragua!) 18:20:40 moray, good point 18:20:43 * bubulle_ waves 18:20:44 BTW [to gwolf only] peopla cannot add new events 18:20:49 moray: there are plenty of coffes 18:20:51 * h01ger cheeses 18:20:53 moray, I think they will do that 18:20:54 around 18:20:59 cate: !?!?! (talk about it later) 18:21:06 you can get food, fancy coffee, water, etc 18:21:34 (on campus) 18:21:46 * h01ger will tell the caterer about optional selling drinks 18:21:47 yes, there's *a lot* of places to eat/drink at uca 18:21:54 h01ger: great, thanks 18:21:55 anythign else about food? 18:22:14 noup 18:22:21 #topic Money status 18:22:27 the garbage collection is done by us (food) 18:22:30 ok, big one now 18:22:37 how is money? 18:22:49 and what is the latest update on the government? 18:22:52 we haz some money now 18:22:56 thats a different topic 18:23:01 (govt) 18:23:10 (+sadly, really) 18:23:13 h01ger: ok, I saw it as our biggest 'money' issue 18:23:14 from ffis and pro payments 18:23:21 leogg: spi as well 18:23:26 h01ger: but we can separate, sure 18:23:27 n0rman, right 18:23:35 afaik all requested money atm is here, right? 18:23:41 h01ger: yes 18:23:43 h01ger: right 18:23:44 h01ger, right 18:23:51 so do we need to request more atm= 18:23:53 ? 18:23:54 and more requests have been done for what is needed? 18:24:06 = are there more requests "in the pipeline" already? 18:24:17 * gaudenz waves 18:24:20 I think we need to check budget and what we have in our bank account to know id we need to request more 18:24:27 #save 18:24:30 h01ger: some smaller things we are going to need. and later more money for hotels basically 18:24:32 h01ger, not atm, but we'll probably need some cash for small expenses like transportation 18:24:35 we can do it today 18:25:08 jup, we should also discuss moneyflow _besides_ the uca meeting today 18:25:21 you mean, discuss locally? 18:25:27 or more in this meeting? 18:25:39 (not sure what your 'besides' means) 18:25:44 locally. but not in the meeting we have at 3 here, but next to it 18:25:47 ok 18:25:48 we've spent a lot of money on transportation, phone calls, etc and I'm not sure if we can ask for money from what's bugeted or not 18:26:01 leogg, bring the receipts to uca today 18:26:20 we can buy a horse to use as transport 18:26:23 and the we write reimbuserequests and you'll get the money 18:26:26 #info always keep receipts for debconf expenses 18:26:28 h01ger, I have no receipts whatsoever... it's all payed from my pocket 18:27:01 leogg, in future: always keep receipts 18:27:02 leogg: you should be paid for these costs, but if you have no receipts we can't send money for it 18:27:11 n0rman, ^^ 18:27:16 for phone calls, surely you get a paper bill at some future date? 18:27:23 (or an online one is fine too) 18:27:24 leogg: everything _needs_ a paper slip justifying it 18:27:25 h01ger, moray, taxi drivers don't give receipts unfortunately 18:27:32 moray: and give me the receipts, I'll collect, sort, etc. 18:27:42 yep, I know 18:27:49 leogg: _maybe_ we can get some money from undeclared income, but darst will frown at you. 18:27:56 You don't want darst frowning at you. 18:28:04 * h01ger thinks we should discuss these details outside the meeting 18:28:08 yes 18:28:11 yes, I know.. maybe it's best to continue to pay those things myself 18:28:31 #topic Money status: government sponsorship 18:28:38 leogg, no. get as many receipts as you can and lets discuss this in detail later today 18:28:44 status? feelings? plans? 18:29:00 its more then just money 18:29:15 moray: we have the confirmation. but we have nothing payed by them yet 18:29:24 and we are only a few days to DebCamp 18:29:25 ok 18:29:32 we reminded them again today 18:29:34 what is "the confirmation"? that they said "yes" to you? 18:29:37 xamanu, so should we stop worrying if we have confirmation? or why worry? 18:29:40 moray: yes 18:29:48 leogg: you can pay yourself, but still collect paper to prove you have! Unless you want to sponsor it all... (then yoi still might need the receipt for your tax officedepending on hiow that handled in .ni) 18:29:51 govt promised a lot but we have nothing from them atm 18:29:54 if it's real confirmation, then normally we accept that 18:29:59 what should they pay? (the hotl bill go directly to govt,) 18:30:08 cate, yes 18:30:11 what except money will we get from them? (which is (somewhat) time critical or annoying if organized too late? i can think of badges, what else? 18:30:28 h01ger: place for the conf dinner 18:30:28 h01ger, hotels 18:30:36 h01ger: day trip 18:30:43 hotels = semiole @ debcamp 18:30:48 xamanu: I understood we would not "see" that money 18:30:50 h01ger, right 18:30:59 (i.e. they would pay straight to the providers) 18:31:01 conference dinner and day trip can be fixed later if needed, they are not so urgent 18:31:02 so should we start planninng alternatives now? 18:31:03 they pay the hotel directly 18:31:03 isn't it so? 18:31:09 gwolf: yes, but we know that they have not done a formal reservation at the hotel 18:31:12 gwolf: right, but they need to go to the hotel and sign the contract 18:31:19 h01ger, absolutely... I have a meeting with hotel tomorrow 18:31:22 gwolf: we only have given them the quote. 18:31:34 * h01ger dont think so, and thats also why i'm not worried yet. i expect them to grant us what we agreed and that they can deliver last minute ;) 18:31:43 ok. having rooms booked before everyone arrives might be nice 18:31:54 then i think the hotel should talk to the govt too?! 18:31:57 yes 18:31:58 h01ger, but we need to pay hotel and sign contract *now* 18:32:01 * gwolf agrees with h01ger 18:32:11 leogg: what do the hotel think is the status? 18:32:14 leogg, but we dont need to pay for debcamp.. 18:32:23 h01ger: the gov has not told us which name to put on the quote. so the hotel would not know whom to talk to 18:32:24 they think the government is paying etc., or just that it's *possible*? 18:32:28 govt won't even let's us know how is paying/signing the contract 18:32:29 if the hotel is somewhat govt-owned or is used to working with govt, they should know how to pull for that money 18:32:36 or at least, how that money usually arrives. 18:32:47 btw, for those watching at home: it stopped raining 10min ago and its already getting warmer again. /me puts off his jacket 18:32:58 xamanu, then get that name? 18:33:07 thing is hotel won't let us use the hotel if we don't sign a contract with them 18:33:09 we know those names, dont we? 18:33:13 (accommodation itself is next point, btw) 18:33:32 h01ger: they said it is not possible. we just had to hand over the quote and they would engage, which they have not done till now 18:33:56 so what do we do about the potential desaster? IMO we shouldnt sign with semiole.. because the govt shoudl sign.. so search for backup hotels? 18:34:13 yes 18:34:19 yes to what? 18:34:30 we should use a backup 18:34:50 the problem with that is that Seminole will soon require us to "block" with money 18:34:53 I have something for next topic 18:34:55 (and so will any backup!) 18:34:56 not seminole? the quotes was realtively chap anyway) 18:35:02 cheaper ones then, and not ones the goverment gets moneyy off again for forcing us into an expensive place! 18:36:14 i think we can make reservations without having to pay beforehand. we should at least book backups for the first two nights 18:36:19 so, on the government point itself, who is doing what? 18:36:30 xamanu, h01ger lazyb0y, have no internet atm 18:36:40 power just went off 18:37:03 moray, I'm talking with govt 18:37:04 and xamanu 18:37:15 #info leogg and xamanu to talk with the government 18:37:32 we gave them a deadline (yes, another one) 18:37:33 a specific point mentioned earlier was the logo being on the shirts/bags or not 18:37:51 well, but they confirmed, at least in theory 18:37:54 yep, I'm going to shirt provider tomorrow morning 18:37:54 what is the timing on that? I expected they were being printed already... 18:38:08 so unles ssomething is really wrong, we should trust their word (should we not?) 18:38:17 the shirt sample is ready, I need to approve that tomorrow 18:38:22 gwolf: I think so, the local team's description confuses me though 18:38:29 gwolf, I'm not so sure about that 18:38:50 at this point I'm sceptic 18:38:52 sorry 18:38:53 gwolf: (i.e. maybe it's not really confirmed, from how they describe it) 18:39:14 leogg: (that's normal for you ;-) ) 18:39:23 there's five days left to debconf and we have nothing from govt... just empty promises 18:39:26 do we think the other people will get back online soon? 18:39:29 somebody better used to the way Nicaragua works? xamanu? ;-) 18:39:29 gwolf, right :) 18:39:44 moray, they're coming to my place 18:39:49 in 5 min or so 18:39:52 leogg: :) 18:40:00 ok 18:40:03 so shall we skip to the next topic and return when tehy are back? 18:40:14 yes, let's 18:40:17 yes, let's carry on and hope they appear 18:40:24 and they can re-argue things if they want :) 18:40:28 #topic Accommodation status 18:40:38 I think this was significantly covered above 18:40:41 so, accomodation 18:40:47 any other news on it different from above? 18:40:49 part one was covered above 18:40:53 part two... 18:41:02 I have a quote from brandts hotel 18:41:05 ana needs to know about the other hotel anyway (IIRC) 18:41:06 for debconf people 18:41:17 right 18:41:19 ~80 people for one week 18:41:35 and the cost is about ~$28.50 dollars 18:41:39 per person 18:41:42 ok, that sounds as we expected 18:41:45 in double and triple rooms 18:41:46 leogg: that quote came from seminole 18:41:46 leogg: with taxes? 18:41:58 cate, yes.. with taxes 18:41:59 or direct fro brandts? 18:42:19 so really better v. seminole 18:42:21 rmmovil, no... the original price was much higher... but I managed to get a discount 18:42:22 can we do this booking already, or is it dependent on the govt part? 18:42:25 leogg: do we have a distribution on the kind/prices of rooms? (or kind at least, for the room allocation team to start having fun) 18:42:40 moray, we can book brandts now if we want to 18:42:45 ok 18:42:48 because seminole people said that they can get disscount on brandts 18:42:59 maybe we should come back to an actual "decision" on that at the end if the others want to say anything 18:43:00 gwolf, yes, I'll upload it to svn after the meeting 18:43:01 leogg: talk with ana before (about the room size/requirements/...) 18:43:02 but it sounds good to me 18:43:14 cate, sur 18:43:15 e 18:43:33 #info leogg will upload the list of rooms at Brandt (by type) to SVN after the meeting so the room allocation team cna start preparing the lists 18:43:34 rmmovil, there was no such thing as a discount :) 18:43:37 #info we have a quote from brandts hotel, ~$28.50 dollars per person per night 18:43:43 other accommodation news? 18:43:58 not atm 18:44:04 one new person to sponsor 18:44:41 cate: is that just random interjection, or something to discuss in this topic? 18:44:51 (I'm not sure what you mean anyway) 18:45:18 only a small comment FYI (the info passed to ana, but probably not to darst) 18:45:36 #topic Talks schedule 18:45:43 There is now a draft schedule in penta 18:45:46 Ok, so we have a tentative schedule 18:45:58 gwolf: go on :) 18:45:59 I have not "pushed" it to a public status due to the topic I sent yesterday evening to the list 18:46:18