19:59:55 #startmeeting 19:59:55 Meeting started Mon Nov 10 19:59:55 2014 UTC. The chair is marga. Information about MeetBot at http://wiki.debian.org/MeetBot. 19:59:55 Useful Commands: #action #agreed #help #info #idea #link #topic. 19:59:55 too early 19:59:56 tsk 20:00:06 #topic Roll call 20:00:06 oh, wait, my bad 20:00:08 . 20:00:17 hi 20:00:17 Everyone that's here please say moin or equivalent 20:00:21 * madduck 20:00:25 Hi 20:00:25 moin or equivalent 20:00:26 equivalent 20:00:32 moin 20:00:34 moin 20:00:37 hi 20:00:40 hi 20:01:04 https://wiki.debconf.org/wiki/DebConf15/Germany/Minutes/2014-11-10 20:01:05 hi 20:01:16 ciao 20:01:18 hi. 20:01:31 #topic Status Updates - Verein non profit status? 20:01:38 madduck, RichiH ? 20:01:46 in progress 20:01:50 correct 20:01:51 -v ? 20:02:01 What's missing, when do we expect to be done? 20:02:08 we completed the final stage, which is to provide all the details about our business 20:02:12 they wanted forms and questions answered; madduckbounced it off of PWC and now it should be perfect 20:02:17 and sent all documents 20:02:38 So now we are just waiting for an answer? 20:02:38 (until they find the next random reason to delay!) 20:02:42 yes 20:02:44 This is from the tax authorities, right? 20:02:47 yes 20:02:48 now they will just send us a document giving us non-profit status, and then we get to pay (some) taxes. 20:02:51 Ok... 20:02:58 Do we have any ETA? 20:03:02 i know this took way longer than it should have but… 20:03:14 … much of it is due faults I made 20:03:16 it's still fine as long as we really get that status 20:03:17 no, but if nothing bad happens less than 14 days, imo 20:03:19 and we are not in a rush 20:03:34 thanks for the update 20:03:37 ideally we get a tax number this month and then we can start saving taxes. 20:03:44 * RichiH must be halucinating; he thought _madduck_ just said we're not in a rush 20:03:56 "this month" does seem realistic, yes 20:03:59 to get non-profit status; no. 20:04:02 #info All the papers sent, we are waiting for the tax authorities to say yes to non-profit status. Hopefully done in the next fortnight 20:04:30 #topic Status Updates - DC14 Final Report 20:04:31 * Tincho here 20:04:36 cpt_nemo, how is that going? 20:04:42 cpt_nemo, what's missing to publish it? 20:04:46 Two things still incomplete: 20:04:54 1. Articles about numbers and budget. 20:05:03 . o O (argh) 20:05:07 (this was my task) 20:05:09 I pinged vorlon via email and IRC but have yet to receive an answer. 20:05:25 madduck: can you finish it without vorlon" 20:05:25 2. Pictures: slow but steady progress. 20:05:27 ? 20:05:47 azeem: I will try right after the meeting. 20:05:53 cpt_nemo: would you say it would not be a shame to finish a 1.0 version once the numbers are in? 20:06:08 I think we can silently put up a 1.1 with more/nicer photos later if we want 20:06:10 Articles daytrip and registration need pictures. 20:06:21 daytrip should be trivial to find 20:06:21 The rest should be quite fine. 20:06:25 one of the waterfall 20:06:35 registration also, there ought to be plenty photos of that 20:06:39 Yeah. It just needs to be done. 20:06:40 I can help with this after meeting too, cpt_nemo 20:06:47 Ok, that's good 20:06:50 Sounds good to me. 20:07:01 #action madduck to help finishing up budget numbers and add missing photos 20:07:03 Has anyone had a look at the report lately? 20:07:10 cpt_nemo, thanks a lot for the work you've done up to now 20:07:14 iff this meeting lasts <60 minutes and I don't throw my laptop around because of you being mean to me 20:07:31 madduck, otherwise tomorrow? 20:07:42 It'd be nice to publish the FR this week 20:07:46 yeah cpt_nemo, great that you just jumped in even though you weren't at dc14. can you clone yourself? ;) 20:07:51 marga: I will get it done tonight. 20:08:00 ok, awesome 20:08:04 I understand from exchange on the mailing list that Thursday would be a good time to finish it. 20:08:14 yes 20:08:17 well, we have the opportunity to get it into the bits 20:08:18 madduck: Tried that for years... 20:08:21 thursday would be super-double-plus good 20:08:25 if we finish it by Wednesday 20:08:30 Well, I have tomorrow night to work on it. 20:09:01 #agreed it would be awesome to have it published on Wed/Thu this week. 20:09:04 #topic Status Updates - DayTrip / Conference Dinner 20:09:18 So, this was one action item for me that I only managed to do today :-/ Sorry 20:09:24 I sent an email calling for volunteers. 20:09:36 No replies yet. 20:09:41 <_rene_> sorry for being late, hi (got distracted by other things) 20:09:56 I have two leads/ideas for the conf dinner 20:10:02 Anyone here feels inspired to take on the Conference Dinner? 20:10:13 madduck, does that mean you are taking it? 20:10:16 i could phone or mail the restaurants from the wiki 20:10:30 marga: should I? ;) 20:10:39 after the FR 20:10:43 so kind 20:10:59 my ideas/leads both require one email to be sent 20:11:01 they are just ideas 20:11:08 madduck, could you add your ideas to the wiki? 20:11:15 https://wiki.debconf.org/wiki/DebConf15/Germany/ConfDinnerIdeas 20:11:18 ok 20:11:23 Then loni could take on contacting them 20:11:27 ok 20:11:37 it's not contacting them, it's ideas on how to find something 20:11:44 #action madduck to add two more ideas for the conference dinner to the wiki 20:12:01 madduck, unclear, what do you mean? 20:12:02 (a) Heidelberg Marketing and the mayor, and (2) talk to business development unit of the town hall to see if a business would let us host an event in their halls… 20:12:11 so not contacting? 20:12:22 i.e. a power station! how cool would that be. 20:12:46 madduck, it's only cool if it actually works out as an eating place as well, but sure, yeah 20:13:07 we would settle for a flying dinner, right? 20:13:12 or do we require seating? 20:13:17 flying? 20:13:19 on a plane? 20:13:21 yeah, it would be cool ;-) 20:13:24 i think he means standing up 20:13:30 not with plane food 20:13:32 ;) I have no idea what you mean, but I expect that it's not actually flying 20:13:33 nah, flying dinner is when you just nibble while standing around 20:13:39 * cpt_nemo imagines eating dinner while standing around a steam turbine... 20:13:40 food flies around 20:13:49 cpt_nemo: it'll be *off* ;) 20:13:59 Then, boring. 20:14:03 * RichiH is not too thrilled about that idea 20:14:14 ahem.. 20:14:14 though, admittedly, it takes less space, personell, etc 20:14:15 I guess we could agree on that, if the location is cool enough, I'd rather have a seating dinner, though. 20:14:41 Tincho, ? if you have an opinion, please speak... "ahem" doesn't help. 20:15:05 just to go on with the meeting :) 20:15:24 Anyway, loni do you think you can take this on? 20:15:34 Ganneff actually already contacted Heidelberg Marketing 20:15:42 yeah, and they replied 20:15:47 So we would need to continue that conversation rather than starting one anew 20:15:47 but we did not yet follow up 20:15:50 i have the mail here 20:16:03 i also actually have a second lead into the company, so… 20:16:20 madduck, it sounds like it would make more sense for you to follow up, then. 20:17:07 ? 20:17:16 i will work with loni on this, sure. 20:17:22 Ok. 20:17:28 ok 20:17:37 #action madduck and loni to work on this (after FR is done) 20:17:48 #topic Status Updates - Website team 20:17:54 Anything to report on this front? 20:18:01 I saw some checkins earlier today 20:18:18 <_rene_> just ongoing sponsorhip etc. additions 20:18:22 <_rene_> afaicr 20:18:25 ok 20:18:36 it's working well for now. 20:18:46 ok, then, let's move on 20:18:51 #topic Status Updates - Public relations 20:19:02 larjona has been doing an awesome job :) 20:19:16 Is there anything to discuss? 20:19:30 larjona: maybe you can give a quick outline of your plans? 20:19:43 or are you keeping a wiki page? 20:19:53 Blog post about sponsorship in bits.debian.org scheduled for Thursday. If FR is not ready, should we link to FR 2013? 20:19:58 no 20:19:59 or just remove the reference? 20:20:08 or delay the blog post 20:20:12 we'll have it ready. 20:20:12 the latter, but we really hope it'll be ready 20:20:15 ok 20:20:23 well, delay would be preferred I think 20:20:31 I think the report will be ready by Thursday. 20:20:31 yeah 20:20:34 to cutting it out, but let's hope it's ready 20:20:44 at least we should put up a PDF I think 20:20:47 i agree with azeem, one story, as many sponsors as we have, with FR 20:20:52 I wrote up some questions for interviews for DC15 blog, for publishing it when we think blog is quiet 20:21:05 we can still mail to sponsors with some after the blogpost fixes 20:21:06 (cool idea!) 20:21:24 azeem: we'll just publish a link and keep updating the PDF there, no? 20:21:29 *nod* 20:21:31 Awesome 20:21:33 I'll try to be more present in -publicity IRC channel to propose some dents 20:21:50 * madduck adds /hilight 20:21:53 #info Blog post with all current sponsors to be published this week, with link to FR (that should be ready by then) 20:22:35 #topic Drink prices in HD 20:22:43 madduck, have you spoken with the hostel? 20:22:59 i've started yes 20:23:14 How's it going? 20:23:36 hard to say. I will go there one of these days. Just trying to find a day when their cook is there as well 20:23:44 sorry for bein late. 20:23:48 Martin Zobel-Helas 20:23:52 ? What do you need the cook for? 20:24:02 just to discuss everything, meals, logistics, stuff 20:24:15 Generally meals will already be sourced from local produce 20:24:26 I want to also have the bistro serve local beer 20:24:28 and wine 20:24:36 and independent coke etc. ;) 20:24:57 We are working on the suppliers. 20:24:58 Ok... 20:25:08 And then I will discuss pricing 20:25:09 Not sure how that relates to drink prices, though ? 20:25:14 Ok... 20:25:26 Because generally if they change what they offer for us, it means we have to take the remains. 20:25:51 Which is fine because I'll be able to buy them off DebConf for another event that'll take place in September. 20:26:01 But it also means we can dictate the prices more 20:26:02 also, it's probably cheaper to tie everything down first and negotiate then 20:26:10 ok 20:26:14 Anyway, this is something to do on-site. Negotiation happens on-site. ;) 20:26:28 one question 20:26:32 #info madduck discussing several food/beverages logistics with the venue, will discuss in person soon. 20:27:19 how would people feel about offering e.g. Vegetarian food by default and asking people to check a box if they "require meat for every meal", or "would like to have meat occasionally"? 20:27:37 It depends on what that would yield 20:27:41 rather than asking vegetarians to identify themselves with "dietary restrictions"? 20:27:58 marga: we could probably decrease the prices. 20:28:06 So the "dietary restriction" would be "require meat for every meal". 20:28:08 vegetarian is a dietary restriction... 20:28:09 Brilliant. 20:28:13 I think a problem in previous DebConfs was that sometimes the vegetarian option was nicer than the non-vegetarian one, but non-vegetarians had to stick to their choice to not "steal" from the vegetarians 20:28:19 we never identified vegetarias as dietary restriction 20:28:31 marga: yeah, and this would turn it around 20:28:38 uh yeah, let's restriction 20:28:43 +drop 20:28:46 have enough vege for everyone and only as much meat as necessary. 20:28:51 * _rene_ would check the "require" box just to make a point 20:29:02 _rene_: you would be fine doing that. 20:29:03 madduck, yeah, but it's kind of the same. If I don't require meat for every meal, I only want it now and then, how will you determine _when_ "now and then" is? 20:29:07 madduck: well if we add the option to have "have meat every day" then they have to prepare it, it won't cut down a lot 20:29:32 azeem: yes it will. meat determines the price 20:29:37 If you put: sometime meat, and one day all people want meat? Or is it only the first 50 will have meat? 20:29:40 why not offering a regular vegetarian option, and adding meat as a separate thing? 20:29:44 200g meat is about twice as expensive as 100g meat 20:29:50 madduck: so I think the only way this makes sense is to not have meat every day 20:29:52 I mean, everyone eats the same, some eat the regular+meat 20:29:53 tassia: that is what I am proposing. 20:29:59 madduck: oh, that 20:30:01 <_rene_> and how does it? ou have to choose beforhand on what day and whatnot? 20:30:03 <_rene_> doesn't work 20:30:10 madduck: but surely there's a baseline 20:30:23 whoever likes meat should have it, this is not about ideology 20:30:29 The problem is what azeem says: i.e if all the "sometimes" want meat at the same time, only some get it. 20:30:32 it's about setting a baseline for everyone 20:30:35 buffet-style and the prepared meat is just a small part of the offering? 20:30:37 and then adding stuff people like on top 20:30:44 RichiH: right. 20:30:58 madduck: I mean a baseline price for having 1 g 20:31:01 of meat, it's not linear 20:31:03 i fully expect the meat to run out sometimes if we go this route 20:31:03 whatever. 20:31:05 people will not die if the meat if over, considering that just the vegetarian meal is already a full meal 20:31:08 <_rene_> and then people decide when they are there and find the veg food not that good and ... 20:31:09 marga: we'd have to discuss this more, I don't have all the answers either right now 20:31:10 the question is: is this a problem? 20:31:13 <_rene_> .. as RichiH says 20:31:26 I think some people will be dissapointed to have a meal without meat 20:31:29 <_rene_> yes, it is 20:31:33 azeem: that is my point though, meat pricing *is* mostly linear 20:31:34 i mean, noodles, or tomatoes, or whatever will run out as well 20:31:37 and if we are short on meat one day, the kitchen can be better prepared the next day 20:31:50 madduck: well, only if you add it as a sid 20:31:53 side* 20:31:59 not if they have to come up with a second meal 20:32:05 tassia: that is not necessarily true... 20:32:12 okay, i propose to cut this discussion for now without any decision 20:32:18 I really just wanted to get a feeling here. 20:32:23 ok... Let's move on, then. 20:32:28 madduck: can you get hard(ish) numbers for the next meeting? 20:32:29 it's an option, but it needs more consideration. 20:32:29 <_rene_> tassia: it depends on what the vegetarian option is.... 20:32:30 meating 20:32:32 hrhr 20:32:37 RichiH: no. 20:32:41 <_rene_> tassia: so it depends on the day. you can need more or less the next one 20:32:44 too busy. next year. 20:32:46 I think we should not ghettoize the omnivores 20:33:02 would we, though? 20:33:02 Moving on... 20:33:03 azeem: that is *not* the goal 20:33:04 well, I don't think it needs to be complicated 20:33:06 #topic Status Updates - Update from the DebConf Chairs 20:33:28 Tincho, tassia: please comment any updates, from the teams forming or anything else. 20:33:34 well, I hope everybody has seen our mail by now 20:33:35 .oO(And not a word about drink prices...) 20:34:00 I have sent a reminder today, as the number of replies is very low yet 20:34:01 Tincho, how many replies have there been? 20:34:11 9 20:34:21 +2 20:34:44 that's less than expected (but then, your email reflects that) 20:34:45 yes, very small number still 20:34:56 Were there any deadlines in the email? (I don't recall) 20:35:01 thursday 20:35:02 yes, thursday 20:35:05 do you think this will impact the overall progress? 20:35:09 i mean, the low number? 20:35:14 no, we'll move on 20:35:19 we are contacting people in pvt 20:35:20 * madduck asking because the whole process impacts dc15 by now… 20:35:29 that is not enough people to form teams with only lead and shadow :) 20:35:56 what is shadow? backup-lead? 20:36:00 so, it would be great if everybody took a few minutes to think about it and send their replies 20:36:02 larjona, yes 20:36:05 larjona, yes 20:36:28 also, there might be people out there who is not following the lists, but we might want to bring back to life 20:36:34 Tincho: you could do a ping all in the channel, later 20:36:46 so, feel free to forward the call to whoever you think 20:36:54 we will be pinging people too 20:36:55 cate: sure 20:37:01 Ok 20:37:10 well, this is mainly important for people who you considerer would be a lead/shadow candidate 20:37:12 now, the next steps would be: 20:37:26 #info Response to the teams mail has been very low, private forwards to people that might want to get involved (again) are appreciated 20:37:31 since the teams are open for later comers 20:37:33 tassia: we also want people involved to say who they think is a good lead 20:37:52 Tincho, sure ;-) 20:37:57 strange that you got more answer to fundraising than to the rest. But maybe the perosnal mail get more answers 20:38:17 seems so 20:38:26 cate, the fundraising team was done some time ago, for a team that was already working as such 20:38:39 so, next steps: announce results around the weekend 20:38:54 pvt messages have a greater impact, we are doing that now 20:38:54 and have the teams start working soon after 20:39:06 so leaders get shadows "assigned" to them, and then they form their own teams? 20:39:11 ideally, the next meeting should have all the teams in place 20:39:29 madduck: basically, yes 20:39:40 * madduck crosses fingers 20:39:54 * madduck really wants a working summit/infrastructure team… 20:40:02 so it will be very dependant on the people getting involved and working right away 20:40:13 #info Results should be announced this weekend and we should have teams in place by next meeting. 20:40:44 and that's why it is also important that people say which team they want to work on, so the leads have something to start with 20:40:59 ok. 20:41:10 Anything else from the chairs? 20:41:36 we have not finally announced it, but we have implemented a rotation among us to try and be more responsive when there are queries 20:42:03 cool 20:42:26 #info The chairs have implemented a rotation to be more responsive to incoming emails. 20:42:32 and that's all from us, I think. tassia? 20:42:42 yes 20:42:44 #topic Status Updates - LPI exam 20:42:54 madduck, you were going to send an email to -discuss about this 20:42:59 i did 20:43:01 To be honest, I didn't check if this happened or not 20:43:03 :) 20:43:07 Was there any response? 20:43:10 there were a few people who were receptive 20:43:19 yes, some. I assume maybe 30 people would take the exam 20:43:21 roughly 20:43:31 LPI now offered that they would pay us 10€/exam 20:43:44 how many people took the exam in past DC? 20:43:48 #info Given the response on -discuss, we could estimate aprox. 30 people taking the exam. 20:43:51 have we ever offered it? 20:43:53 madduck, the would PAY US? 20:44:04 marga: yes, for rent of the exam room ;) 20:44:10 madduck, yes... Maybe DC7? It was long agon 20:44:13 madduck: yes, I remember this happening 20:44:15 in DC7 for sure. and I think there was very few people. IIRC SPI exam was done also in an other DC 20:44:18 Ah, ok. 20:44:39 but in DC7 SPI exams were more relevant than today 20:44:44 so I understand that they cannot just rent a room from us and do it 20:44:48 sounds good to me; people seem interested and with the rent, we can tick the due dilligence box as well 20:44:52 because they might incur a loss, which they can't afford 20:44:56 #info LPI would pay DebConf organization �10 per person taking the exam (for room renting) 20:45:11 the question is really: do we have a room during Open Weekend we could set aside? 20:45:19 did you discuss whether this should be during open weekend or not? 20:45:20 because it would only make sense during Open Weekend, I think. 20:45:25 madduck, it depends on the amount of people, but I'm pretty sure we do. 20:45:25 heh 20:45:26 azeem: no… 20:45:41 marga: the 30 is based on Open Weekend and because LinuxTag won't take place 20:45:47 and LinuxTag wants to merge with us… 20:45:51 ! 20:45:54 !! 20:46:08 That would probably require it's own topic 20:46:24 ? 20:46:38 it's not really official, except I just found out about it from Mrfai… 20:46:39 <_rene_> yeah... 20:46:42 Ok, let's move on from the LPI status, and we can try to squeeze this one in, if there's time 20:46:46 ok 20:46:55 #topic Status Updates - Fundraising 20:46:56 <_rene_> they have no LT this year because it sucked the last ones 20:47:07 <_rene_> I am not sure we should give them *any* saying here :) 20:47:12 _rene_: later 20:47:15 moving on… 20:47:30 we have 8 sponsors so far \o/ 20:47:35 that's about 45k 20:47:46 oleole 20:47:50 which is pretty good yes 20:47:52 #info we have 8 sponsors so far \o/ Adding up to ~ �45k 20:48:02 however, most of them were "low-hanging fruits" 20:48:09 we definitely need more 20:48:10 madduck: what's our rough goal 20:48:16 150k 20:48:27 150k would be luxury fantastic 20:48:29 hello maxy ;) 20:48:31 Indeed 20:48:45 madduck, anything else? 20:48:59 well, just asking for people to help 20:49:00 madduck: what is a workable amount? 20:49:05 #info But we need more. More leads, more resources to get leads. 20:49:07 meeting tomorrow at 1930 UTC 20:49:24 RichiH: workable: 75k? 90k? thereabouts. 20:49:28 don't quote me on it! 20:49:28 k 20:49:36 Ok, let's move on, we have only 10 minutes left 20:49:44 #topic Call for papers 20:49:56 madduck, not sure what you wanted to discuss for this 20:50:19 Of course this is the "realm" of the Content team 20:50:23 how do we reasonable do this without alienating people in the former talks team? 20:50:31 Tincho: ? 20:50:33 I think it is too much early. But we should start implementing summit and wiki 20:50:42 This is not about _deciding_ the call for papers 20:50:56 our idea was to have the cfp out in january 20:50:58 But rather, figure out the things that need to happen in order for the CfP to happen, right? 20:51:02 and registration in march 20:51:05 madduck, can you wait until next meeting? 20:51:14 madduck: and the end of firt phase of CfP? 20:51:23 cate: huh? 20:51:35 we assure you that we'll have a team by then 20:51:37 tassia: sure. and the cfp is less important than summit… so marga let's move on. 20:51:37 sorry 20:51:38 What is the first deadline for CfP? 20:52:02 cate, I don't think that was point to be discussed here. 20:52:05 cate: to be discussed… 20:52:06 It's more meta :) 20:52:09 Anyway, moving on. 20:52:16 #topic Website/Summit 20:52:17 the whole timeline needs to be discussed. 20:52:36