#debconf-team Meeting

Meeting started by madduck at 18:59:29 UTC (full logs).

Meeting summary

  1. roll call (madduck, 18:59:33)
    1. https://wiki.debconf.org/wiki/DebConf15/Germany/Minutes/2015-07-27 (madduck, 18:59:41)

  2. Registration (madduck, 19:00:41)
    1. summit has not been locked, but it might not actually make sense. All we need is a way to ensure updates propagate to the right parties e.g. the venue (madduck, 19:06:14)
    2. ACTION: larjona to work on PDF tonight, will check template/result into Git (location tbd) (madduck, 19:09:12)
    3. ACTION: cate, madduck to figure out how to propagate updates from registration changes post-meeting, will send mail to list (madduck, 19:10:26)

  3. Fulfillment (madduck, 19:10:56)
    1. we have 2 showcase booths (excl. FSFE) and 6 companies at the job fair, which is not too much and will probably be quite nice. (madduck, 19:12:16)

  4. Attendee information (madduck, 19:13:19)
    1. Website and wiki need some love, might make sense to move content from XHTML to wiki so that attendees can care for it and it's easier to maintain (madduck, 19:15:55)
    2. ACTION: larjona will work to polish the wiki a bit, maybe with indiebio (madduck, 19:20:13)
    3. ACTION: madduck to make WhatToBring fool-proof (madduck, 19:21:29)

  5. Content team (madduck, 19:21:46)
    1. schedule is at 1.0, azeem is working on an announcement (madduck, 19:22:57)
    2. ACTION: azeem and cate to get Schedule integrated into website (tab bar, requires change in both XHTML and summit) (madduck, 19:25:33)

  6. Press release (madduck, 19:26:09)
    1. Press release still pending, but more information is coming in, so it just gets better (madduck, 19:27:22)
    2. Please send madduck a mail with ideas you might have about where to send the press release (madduck, 19:28:48)
    3. ACTION: madduck to translate the press release just before sending and will send it (madduck, 19:29:05)
    4. ACTION: larjona to liaison to publicity team about a press distribution list (madduck, 19:29:20)

  7. Volunteer management (madduck, 19:29:52)
    1. https://titanpad.com/201507-dc15-pr (DLange, 19:31:22)
    2. a test instance of a volunteer managing system has been put up by cate who can add jobs. Nothing further has been formalised. (madduck, 19:34:51)
    3. ACTION: cate to email dc-team about volunteer management, possibly a meeting will be set up with moray (madduck, 19:38:06)

  8. Day Trip (madduck, 19:38:31)
    1. hvhaugwitz has done work tying the ideas into concrete schedules and busses have been organised (madduck, 19:39:00)
    2. what's needed next is wiki pages for the options including signup lists/tables (madduck, 19:39:13)
    3. ACTION: hvhaugwitz to create wiki pages for the options. Once done, he should announce and ask for signups as he sees fit (madduck, 19:41:22)

  9. Conf dinner (madduck, 19:42:36)
    1. chairs approved 2 additional busses and they have been organised, so now we have 9 busses going back and forth until we're all at the restaurant (madduck, 19:43:03)
    2. loni has updated the menu slightly (madduck, 19:43:21)
    3. they do want numbers possibly before we have them all, given that not everyone arrives on saturday (madduck, 19:43:47)
    4. this might mean limiting the options (but still ensuring veggie etc.) (madduck, 19:44:02)
    5. ACTION: madduck to check what to do about special food preferences once nattie compiled the info (madduck, 19:44:20)
    6. ACTION: madduck to provide menus ASAP (in english too) (madduck, 19:44:56)
    7. we're assuming ca. 60 people will hike the 5.5km (madduck, 19:45:45)
    8. depending on weather (madduck, 19:45:52)

  10. Room allocation (madduck, 19:46:34)
    1. marga allocated everyone to rooms, some changes are still happening. We are pretty much on the 350 average, which is great. (madduck, 19:46:58)
    2. If we stay below, we can upgrade some people at last minute to sponsored, I have informed bursaries about this. Only applies to DebConf (madduck, 19:47:24)
    3. Final allocation info mails have been sent, the rate of change requests seems to be slowing down. (madduck, 19:47:44)
    4. Note for the future: a slew of changes came in after the preliminary allocations, might make sense to send those earlier in the future so that we get better data sooner (madduck, 19:48:15)

  11. Front desk (madduck, 19:50:59)
    1. ACTION: madduck to place the office supplies order at the end of this week or early august (madduck, 19:51:37)

  12. Venue thanking (madduck, 19:51:48)
    1. ACTION: DLange to be in charge of venue thank-you presents (madduck, 19:52:52)

  13. Video team status (madduck, 19:54:04)
    1. video team is aiming for 3 rooms (\o/) and are working with local renting companies (madduck, 19:56:22)
    2. software stack is in the works, CCC's system is being inspected (madduck, 19:58:49)
    3. hiring equipment might require a budget increase (madduck, 19:59:09)

  14. Infrastructure (madduck, 20:00:13)
    1. Zuschlus to visit venue Wed afternoon, connect routers, test BGP (madduck, 20:02:28)
    2. https://wiki.debconf.org/wiki/DebConf15/Hardware (DLange, 20:03:44)
    3. ACTION: tumbleweed to track down 1G switches for video (madduck, 20:06:07)

  15. Child care (madduck, 20:06:52)
    1. tassia, ilona and ana don't give up on childcare offerings (madduck, 20:07:12)
    2. Two offers for child care, one 12€/h/child by one teacher and another 7€/h/child by a rotating set of 3 (madduck, 20:09:00)
    3. tassia has some interesting leads and will report shortly (madduck, 20:11:30)

  16. Open topics (madduck, 20:12:01)
    1. http://anonscm.debian.org/cgit/debconf-data/dc15.git/plain/artwork/banner-entrance-400x90cm.pdf please check for typos in your language(s) (DLange, 20:14:55)
    2. ACTION: madduck to ping Matthias/FSFE again about PR (madduck, 20:15:02)


Meeting ended at 20:16:24 UTC (full logs).

Action items

  1. larjona to work on PDF tonight, will check template/result into Git (location tbd)
  2. cate, madduck to figure out how to propagate updates from registration changes post-meeting, will send mail to list
  3. larjona will work to polish the wiki a bit, maybe with indiebio
  4. madduck to make WhatToBring fool-proof
  5. azeem and cate to get Schedule integrated into website (tab bar, requires change in both XHTML and summit)
  6. madduck to translate the press release just before sending and will send it
  7. larjona to liaison to publicity team about a press distribution list
  8. cate to email dc-team about volunteer management, possibly a meeting will be set up with moray
  9. hvhaugwitz to create wiki pages for the options. Once done, he should announce and ask for signups as he sees fit
  10. madduck to check what to do about special food preferences once nattie compiled the info
  11. madduck to provide menus ASAP (in english too)
  12. madduck to place the office supplies order at the end of this week or early august
  13. DLange to be in charge of venue thank-you presents
  14. tumbleweed to track down 1G switches for video
  15. madduck to ping Matthias/FSFE again about PR


Action items, by person

  1. azeem
    1. azeem and cate to get Schedule integrated into website (tab bar, requires change in both XHTML and summit)
  2. cate
    1. cate, madduck to figure out how to propagate updates from registration changes post-meeting, will send mail to list
    2. azeem and cate to get Schedule integrated into website (tab bar, requires change in both XHTML and summit)
    3. cate to email dc-team about volunteer management, possibly a meeting will be set up with moray
  3. DLange
    1. DLange to be in charge of venue thank-you presents
  4. hvhaugwitz
    1. hvhaugwitz to create wiki pages for the options. Once done, he should announce and ask for signups as he sees fit
  5. larjona
    1. larjona to work on PDF tonight, will check template/result into Git (location tbd)
    2. larjona will work to polish the wiki a bit, maybe with indiebio
    3. larjona to liaison to publicity team about a press distribution list
  6. madduck
    1. cate, madduck to figure out how to propagate updates from registration changes post-meeting, will send mail to list
    2. madduck to make WhatToBring fool-proof
    3. madduck to translate the press release just before sending and will send it
    4. madduck to check what to do about special food preferences once nattie compiled the info
    5. madduck to provide menus ASAP (in english too)
    6. madduck to place the office supplies order at the end of this week or early august
    7. madduck to ping Matthias/FSFE again about PR
  7. moray
    1. cate to email dc-team about volunteer management, possibly a meeting will be set up with moray
  8. nattie
    1. madduck to check what to do about special food preferences once nattie compiled the info
  9. tumbleweed
    1. tumbleweed to track down 1G switches for video


People present (lines said)

  1. madduck (228)
  2. azeem (41)
  3. cate (36)
  4. RichiH (29)
  5. tassia (28)
  6. DLange (25)
  7. tumbleweed (23)
  8. larjona (15)
  9. moray (13)
  10. hvhaugwitz (10)
  11. nattie (8)
  12. jmux (5)
  13. nkukard (4)
  14. rmayorga (3)
  15. Zugschlus (2)
  16. MeetBot (2)
  17. bremner (2)
  18. luca (2)
  19. rene (1)
  20. PEB (1)
  21. cpt_nemo (1)
  22. highvoltage (1)
  23. gwolf (1)


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