===================== #debconf-team Meeting ===================== Meeting started by madduck at 18:59:29 UTC. The full logs are available at http://meetbot.debian.net/debconf-team/2015/debconf-team.2015-07-27-18.59.log.html . Meeting summary --------------- * roll call (madduck, 18:59:33) * LINK: https://wiki.debconf.org/wiki/DebConf15/Germany/Minutes/2015-07-27 (madduck, 18:59:41) * Registration (madduck, 19:00:41) * summit has not been locked, but it might not actually make sense. All we need is a way to ensure updates propagate to the right parties e.g. the venue (madduck, 19:06:14) * ACTION: larjona to work on PDF tonight, will check template/result into Git (location tbd) (madduck, 19:09:12) * ACTION: cate, madduck to figure out how to propagate updates from registration changes post-meeting, will send mail to list (madduck, 19:10:26) * Fulfillment (madduck, 19:10:56) * we have 2 showcase booths (excl. FSFE) and 6 companies at the job fair, which is not too much and will probably be quite nice. (madduck, 19:12:16) * Attendee information (madduck, 19:13:19) * Website and wiki need some love, might make sense to move content from XHTML to wiki so that attendees can care for it and it's easier to maintain (madduck, 19:15:55) * ACTION: larjona will work to polish the wiki a bit, maybe with indiebio (madduck, 19:20:13) * ACTION: madduck to make WhatToBring fool-proof (madduck, 19:21:29) * Content team (madduck, 19:21:46) * schedule is at 1.0, azeem is working on an announcement (madduck, 19:22:57) * ACTION: azeem and cate to get Schedule integrated into website (tab bar, requires change in both XHTML and summit) (madduck, 19:25:33) * Press release (madduck, 19:26:09) * Press release still pending, but more information is coming in, so it just gets better (madduck, 19:27:22) * Please send madduck a mail with ideas you might have about where to send the press release (madduck, 19:28:48) * ACTION: madduck to translate the press release just before sending and will send it (madduck, 19:29:05) * ACTION: larjona to liaison to publicity team about a press distribution list (madduck, 19:29:20) * Volunteer management (madduck, 19:29:52) * LINK: https://titanpad.com/201507-dc15-pr (DLange, 19:31:22) * a test instance of a volunteer managing system has been put up by cate who can add jobs. Nothing further has been formalised. (madduck, 19:34:51) * ACTION: cate to email dc-team about volunteer management, possibly a meeting will be set up with moray (madduck, 19:38:06) * Day Trip (madduck, 19:38:31) * hvhaugwitz has done work tying the ideas into concrete schedules and busses have been organised (madduck, 19:39:00) * what's needed next is wiki pages for the options including signup lists/tables (madduck, 19:39:13) * ACTION: hvhaugwitz to create wiki pages for the options. Once done, he should announce and ask for signups as he sees fit (madduck, 19:41:22) * Conf dinner (madduck, 19:42:36) * chairs approved 2 additional busses and they have been organised, so now we have 9 busses going back and forth until we're all at the restaurant (madduck, 19:43:03) * loni has updated the menu slightly (madduck, 19:43:21) * they do want numbers possibly before we have them all, given that not everyone arrives on saturday (madduck, 19:43:47) * this might mean limiting the options (but still ensuring veggie etc.) (madduck, 19:44:02) * ACTION: madduck to check what to do about special food preferences once nattie compiled the info (madduck, 19:44:20) * ACTION: madduck to provide menus ASAP (in english too) (madduck, 19:44:56) * we're assuming ca. 60 people will hike the 5.5km (madduck, 19:45:45) * depending on weather (madduck, 19:45:52) * Room allocation (madduck, 19:46:34) * marga allocated everyone to rooms, some changes are still happening. We are pretty much on the 350 average, which is great. (madduck, 19:46:58) * If we stay below, we can upgrade some people at last minute to sponsored, I have informed bursaries about this. Only applies to DebConf (madduck, 19:47:24) * Final allocation info mails have been sent, the rate of change requests seems to be slowing down. (madduck, 19:47:44) * Note for the future: a slew of changes came in after the preliminary allocations, might make sense to send those earlier in the future so that we get better data sooner (madduck, 19:48:15) * Front desk (madduck, 19:50:59) * ACTION: madduck to place the office supplies order at the end of this week or early august (madduck, 19:51:37) * Venue thanking (madduck, 19:51:48) * ACTION: DLange to be in charge of venue thank-you presents (madduck, 19:52:52) * Video team status (madduck, 19:54:04) * video team is aiming for 3 rooms (\o/) and are working with local renting companies (madduck, 19:56:22) * software stack is in the works, CCC's system is being inspected (madduck, 19:58:49) * hiring equipment might require a budget increase (madduck, 19:59:09) * Infrastructure (madduck, 20:00:13) * Zuschlus to visit venue Wed afternoon, connect routers, test BGP (madduck, 20:02:28) * LINK: https://wiki.debconf.org/wiki/DebConf15/Hardware (DLange, 20:03:44) * ACTION: tumbleweed to track down 1G switches for video (madduck, 20:06:07) * Child care (madduck, 20:06:52) * tassia, ilona and ana don't give up on childcare offerings (madduck, 20:07:12) * Two offers for child care, one 12€/h/child by one teacher and another 7€/h/child by a rotating set of 3 (madduck, 20:09:00) * tassia has some interesting leads and will report shortly (madduck, 20:11:30) * Open topics (madduck, 20:12:01) * LINK: http://anonscm.debian.org/cgit/debconf-data/dc15.git/plain/artwork/banner-entrance-400x90cm.pdf please check for typos in your language(s) (DLange, 20:14:55) * ACTION: madduck to ping Matthias/FSFE again about PR (madduck, 20:15:02) Meeting ended at 20:16:24 UTC. Action Items ------------ * larjona to work on PDF tonight, will check template/result into Git (location tbd) * cate, madduck to figure out how to propagate updates from registration changes post-meeting, will send mail to list * larjona will work to polish the wiki a bit, maybe with indiebio * madduck to make WhatToBring fool-proof * azeem and cate to get Schedule integrated into website (tab bar, requires change in both XHTML and summit) * madduck to translate the press release just before sending and will send it * larjona to liaison to publicity team about a press distribution list * cate to email dc-team about volunteer management, possibly a meeting will be set up with moray * hvhaugwitz to create wiki pages for the options. Once done, he should announce and ask for signups as he sees fit * madduck to check what to do about special food preferences once nattie compiled the info * madduck to provide menus ASAP (in english too) * madduck to place the office supplies order at the end of this week or early august * DLange to be in charge of venue thank-you presents * tumbleweed to track down 1G switches for video * madduck to ping Matthias/FSFE again about PR Action Items, by person ----------------------- * azeem * azeem and cate to get Schedule integrated into website (tab bar, requires change in both XHTML and summit) * cate * cate, madduck to figure out how to propagate updates from registration changes post-meeting, will send mail to list * azeem and cate to get Schedule integrated into website (tab bar, requires change in both XHTML and summit) * cate to email dc-team about volunteer management, possibly a meeting will be set up with moray * DLange * DLange to be in charge of venue thank-you presents * hvhaugwitz * hvhaugwitz to create wiki pages for the options. Once done, he should announce and ask for signups as he sees fit * larjona * larjona to work on PDF tonight, will check template/result into Git (location tbd) * larjona will work to polish the wiki a bit, maybe with indiebio * larjona to liaison to publicity team about a press distribution list * madduck * cate, madduck to figure out how to propagate updates from registration changes post-meeting, will send mail to list * madduck to make WhatToBring fool-proof * madduck to translate the press release just before sending and will send it * madduck to check what to do about special food preferences once nattie compiled the info * madduck to provide menus ASAP (in english too) * madduck to place the office supplies order at the end of this week or early august * madduck to ping Matthias/FSFE again about PR * moray * cate to email dc-team about volunteer management, possibly a meeting will be set up with moray * nattie * madduck to check what to do about special food preferences once nattie compiled the info * tumbleweed * tumbleweed to track down 1G switches for video * **UNASSIGNED** * (none) People Present (lines said) --------------------------- * madduck (228) * azeem (41) * cate (36) * RichiH (29) * tassia (28) * DLange (25) * tumbleweed (23) * larjona (15) * moray (13) * hvhaugwitz (10) * nattie (8) * jmux (5) * nkukard (4) * rmayorga (3) * Zugschlus (2) * MeetBot (2) * bremner (2) * luca (2) * rene (1) * PEB (1) * cpt_nemo (1) * highvoltage (1) * gwolf (1) Generated by `MeetBot`_ 0.1.4 .. _`MeetBot`: http://wiki.debian.org/MeetBot