18:31:13 #startmeeting 18:31:13 Meeting started Wed May 4 18:31:13 2016 UTC. The chair is tumbleweed. Information about MeetBot at http://wiki.debian.org/MeetBot. 18:31:13 Useful Commands: #action #agreed #help #info #idea #link #topic. 18:31:15 Agenda: 18:31:17 http://deb.li/DC16meet1 18:32:09 +1 on nattie also chairing ;-) 18:32:28 she asked me not to do that to her, but I happily will :P 18:32:38 cate: sorry is looong just so many options 18:32:50 evenin' tamo 18:32:52 tamo: it is good to have choices 18:33:05 roll call 18:33:06 she asked me not to do that to her, but I happily will :P <- quote file 18:33:17 oy vey 18:33:22 highvoltage: howdy parten'r 18:33:29 i'll watch, and you know where to find me if you need me 18:33:40 #topic early & late checkins 18:33:48 DLange: didn't get this done today. Tomorrow, promise :) 18:33:54 cate: :) yup 18:34:02 tumbleweed: noted :) 18:34:09 or tonight, if you want to help me work on it 18:34:38 highvoltage: epic fail but you get the idea! 18:34:43 well, I'd just use grep, not that hard 18:34:54 DLange: no, I mean an email to persuade them 18:35:15 could also try that in-person 18:35:17 tumbleweed: no email. Go there in person. 18:35:26 the email should just announce your visit 18:35:38 DLange: alright, that tonight, then 18:35:44 tamo: heh it's ok my dyslexic brain autocorrected it. 18:35:56 highvoltage: haha great :) 18:36:05 #action tumbleweed to visit CMC, and figure out early/late attendees 18:36:37 #topic Catering 18:36:39 #action tumbleweed to take flowers and/or chocolate along 18:36:44 lol 18:36:56 ;-) 18:37:16 what, you think his delightful demeanour isn't enough to charm them into doing whatever we want? 18:37:33 * tumbleweed joined tamo's meeting with CMC and UCT Health & Safety, today 18:37:44 err TBC not CMC 18:37:45 (clearly, that offended jcristau) 18:38:02 Yes a problem with Catering 18:38:09 they seemed happy with molly blackburn, but it's also not going to be easy 18:38:16 -v please? 18:38:22 we haven't been able to get any kitchen space 18:38:29 oh 18:38:38 and molly blackburn isn't lockable 18:38:49 so, we'll probably need 24/7 security, to make sure tables and chairs don't vanish 18:38:49 so stuff would have to be prepared offsite and carted in? 18:38:56 tumbleweed: We got the go ahead from the Health and Safety so that is great! Cost might go up so we are waiting on a quote 18:39:05 and they'll need 2 sets of crockery, and take them off-site to wash 18:39:18 tumbleweed: do we know the cost for the extra security? (or were we already including it in the budget?) 18:39:19 or use disposeable (biodegradable) 18:39:24 yeah, cold food because we do not want the onsite caterer? 18:39:34 Not that good an idea, is it? 18:39:35 nattie: yes it would but it might be expensive with having to take things away and bring them back at dinner 18:39:37 moray_: this is something we're looking at for other things too, no prices yet 18:39:45 tumbleweed: disposeable will upset lots of attendees I guess 18:39:56 nattie: all food will be prepared offsite, yes 18:40:02 DLange: no they have Bain Marines so food is hot not a problem 18:40:03 moray_: yeah, that's my concern, too 18:40:04 ginggs said he and tamo went to the tennis club cafe, was that not an option? 18:40:32 indiebio: you mean UCT club? 18:40:37 indiebio: Tennis club there is no space 18:40:43 no, at the top near the tennis courts 18:40:48 ok 18:40:48 indiebio: we would need to hire a Tent 18:40:51 indiebio: ah, that isn't a cafe 18:40:56 yeah, it is tiny 18:40:59 tamo: how big is upstairs in the tennis club? 18:41:01 it is a cafe now tumbleweed 18:41:06 ginggs: o_O :/ 18:41:13 I saw a sign saying 'tennis club cafe', and ginggs told me he went there 18:41:20 indiebio: right, things have changed :) 18:41:27 ginggs: is the cafe upstairs or down? 18:41:31 tumbleweed: not sure but the club house look small we didn't go upstairs though 18:41:42 upstairs is the space we used to hire for events 18:41:47 it has a kitchen 18:41:55 but it's probably significantly smaller than molly blackburn 18:42:07 but lockable and really close to the conference venue. 18:42:18 maybe tumbleweed can go check it out again? 18:42:28 tumbleweed: I can explore that option I did call the number I was given but doesn't exist, so moved on. 18:42:31 indiebio: yeah, it was on my todo list for tomorrow, anyway :) 18:42:36 tumbleweed: But can set up a meeting 18:42:37 :) 18:43:06 tumbleweed: I'll leave it to you then 18:43:07 tamo: let me go past with a tape-measure first, and get an idea for the size. I simply can't remember 18:43:26 tumbleweed: perfect! 18:43:47 would the eating be in this room, or also outside? (I don't know the layout) 18:44:10 moray_: molly blackburn? 18:44:38 C3 caterers dumbassman and I went to see them 18:44:44 I'm a bit confused on the options/whether the tent is an option or definite 18:44:52 I think C3 catering is the best option. 18:44:55 the Food was good - but still my 3 option 18:44:56 I took these awful pictures https://www.dropbox.com/sc/zxivgqwlqrd2ggx/AACotiP5I9EYYCncchUPW0Mia 18:44:59 not that it matters too much if I am confused, just wondering now :) 18:45:32 easiest in terms of effort and requirements, not necessarily best in taste 18:45:47 moray_: I mentioned the tent if we used the Tennis Club 18:45:53 tumbleweed: ok, so it's a big enough area for lots of tables, I see 18:46:00 moray_: that's molly blackburn 18:46:14 and that little cafe in the inside room is apparently not closing during the holidays 18:46:27 moray_: Molly Blackburn is great - space wise - and we have the go-ahead, but logistically we have a few issues 18:46:37 tumbleweed: so "normal people" would be using it, then? 18:46:45 similarly, I was at UCT club today too https://www.dropbox.com/sc/hzkg8epd9vyktwx/AABBQdgohkGfDKeogPAvw8z9a 18:47:13 moray_: yeah, molly blackburn is rather central, and people will be going through it whether we like it or not 18:48:02 or at least, going through the areas beyond the arches 18:48:11 (and through the hall itself to get to figo cafe) 18:48:22 tumbleweed: well we can create a walk way away from the main area 18:48:25 that's mostly grad students, presumably? 18:48:52 nattie: yep 18:49:10 nattie: yes it vac time so not as busy, most go away over the holidays - I believe 18:50:32 we just need to make sure to place the job fair where people walk and not exactly where they shall eat at the same time 18:50:37 tumbleweed: the problem with Molly Blackburn is: 1) we need a security guard, 2) We need either disposable cutlery and crockery or 3) they take it away which adds to the price 18:51:02 should we work out the costs of disposable and two sets? 18:51:05 yeah, all less than ideal 18:51:12 nattie: they're going to quote us on that 18:51:23 i expect two sets would be the lesser of two evils 18:51:25 nattie: yup they are requoting for all, but as tumbleweed says not ideal 18:51:57 ... Fuller hall caterer ... 18:52:04 DLange: Job fair will be in the Menzies Glasshouse, which is very close to the snape lecture theatre, as well as two booked lecture theatres. 18:52:05 That's C3 18:52:07 DLange: 18:52:09 has kitchen, has cutlery, has ... 18:52:15 tumbleweed: perhaps we explore the Tennis Club and see what their Quote entails 18:52:45 tumbleweed: could you also think about if job fair would work in the glass house or rather in snape? Snape would be basically in a corridor, which I think will be clumbsy. 18:53:02 DLange: `yup but food is quite bland 18:53:05 indiebio: in snape, it could be in an A lecture theatre (the triangular ones) 18:53:21 yeah, could work too. They're all booked, you can make the final decision. 18:53:34 glasshouse is presumably nicer 18:53:40 that's where the glass ceilings will be shattered right? 18:53:45 i think c3, food was adequate and they I think they are the most practical 18:53:52 tamo: yes, but all other options currently seem like a quite expensive and possibly chaotic bolt-on 18:54:25 ok, let's talk about C3 for a minute 18:54:34 first: UCT Club vs C3 18:54:35 you need a kitchen and storage space for the caterer. No way to bring stuff for 200 people warm and distribute it warm as well. 18:54:49 DLange: yup although Matt Fox can do 2 seatings up to 180 people 18:54:58 that will all be mashy luke warm somethings. Just sayinÄ 18:55:22 DLange: not for UCT club/pub that is where the DebCamp is happening 18:55:29 ack 18:55:37 that sounds like a good solution 18:55:50 the DebConf one looks not "there" for me at all 18:56:08 and we're discussing this for four weeks or so in a row now... 18:56:19 DLange: it is def 2nd on the list, we must just alternate the Lunch times. ie 12-1pm and 1pm - 2pm 18:56:20 yeah, not to mention before that... 18:56:50 I'd say, tumbleweed, indiebio, tamo: meet onsite 18:57:01 find a location _or_ Matt and/or C3 it is 18:57:18 C3: Will they handle all our special dietary needs? 18:57:19 DLange: yup annoying but thought that all was sorted out with an area for Caterers 18:57:23 or do we need a cateror on the side? 18:57:27 caterer 18:57:38 tumbleweed: C3 - will accomodate us. 18:57:39 DLange: yes, I think these things are probably better sorted out by on-site meetings really -- and not too many weeks to sort it out now :) 18:58:23 tumbleweed: vegetarian are actually better than meat - in my opnion 18:58:41 tumbleweed: negatiating that should be easy compared to an offsite caterer without any storage, without any kitchen and possibly not even allowed to drive onto the premise as much as I followed the "hard to get parking permits" discussion so far 18:58:43 time to finally start a diet 18:58:44 tumbleweed: they will also let us add things onto the Menu or take things out etc 18:58:50 DLange: absolutely 18:59:20 cate: two weeks of cookies and finger food :) 18:59:31 tumbleweed: ok so have we made that decision then? 19:00:13 tamo: TBC in molly blackburn seems like it's going to get very expensive and annoying 19:00:26 let's wait for the quote, and in the meantime, I'll look at the tennis club 19:00:33 tumbleweed: yes but should we not just see the quote though? 19:00:41 tumbleweed: :) 19:00:52 tumbleweed: okidoki 19:00:57 ok, time to move on with the agenda 19:01:06 tumbleweed: disuss that onsite, find a solution (and then ask for updated quotes etc.) and propose that 19:01:07 #action tumbleweed to look at UCT tennis club (also for cheese & wine) 19:01:53 indiebio: would you want to be involved in such a meeting? 19:02:01 no thanks 19:02:02 03Bernelle Verster 05master 14bed5a 06debconf-data/dc16 03accommodation/Fuller_residence_layout.jpeg Add Fuller residence layout and updated wiki with information 19:02:03 heh 19:02:19 omg, we have a Fuller floor plan? 19:02:45 yeah, I was supposed to chase you up and then see them on site. shall we do it this week :) 19:03:09 only three more weeks and we'll have a room Excel/Libreoffice sheet :) 19:03:21 heh 19:03:30 ok, moving on 19:03:42 #topic Day Trip 19:03:54 nattie: forwarded that email to you again, please let me know any other questions and then I can visit them. 19:03:57 see 'daytrip/160504 Conference day trip options Tammy.pdf' in git 19:04:03 indiebio: cheers :) 19:05:55 tumbleweed: added all options, there are set ones which are more expensive or we can create out own 19:06:16 tamo: awesome work on the daytrips! Can we make the conference two days and chose five day-trips each? :) 19:06:23 tumbleweed: but suggestions for now, anyone is free to add or make suggestions 19:06:35 and then I'm guessing options like hiking that doesn't need any money can just be added on the wiki somewhere? 19:06:36 DLange: lol! thanks 19:06:50 indiebio: yeah, I'm sure there'll be ad-hoc suggestions from the community 19:07:01 tamo: Attendees will pay themselves. So we can offer multiple options and people can choose. There should be one that is free or very low cost. 19:07:10 indiebio: Yup people can hike from Table mountain to Kits 19:07:15 I'm guessing we should pick 2 or 3 days activities to offer attendees with organised transport 19:07:16 Kirstenbosh 19:07:19 Perhaps 19:07:20 DLange: when do they need to sign-up/pay? 19:07:46 ...and will it fall to FD to have to collect? 19:07:54 DLange: ah ok that works well, the the Aqulla one would be awesome 19:08:16 Walking from Newland Forest up Table mountain is free, and awesome morning hike 19:08:17 moray_: typically during registration / first days of Debconf, see the DC15 procedere with the wiki pages (paying then in the bus via bus masters) 19:08:34 dumbassman: def! 19:08:39 DLange: I know the DC15 procedure, but I wondered if you needed firm numbers further in advance for this 19:09:22 many of these could be visited by individuals, without block bookings 19:09:31 I'm assuming these aren't group prices, tamo? 19:09:33 DLange: always good to book in advance if we can, but they are mostly public places 19:09:40 tumbleweed: yes they are 19:09:49 moray_: nah, we'll reserve a bus and once that's full you need to choose the other options. Or add another bus. ZA is much more flexible than things were -say- in Germany. 19:09:50 individual visits miss the point of the day trip IMVHO 19:10:15 tumbleweed: I have cjecked with all that are on the list to get special prices - some gave us some and others not 19:10:18 yes, hence the 2-3 options that tumbleweed mentioned above 19:10:23 tamo: right 19:11:06 a few of these could also be combined in a single day trip 19:11:13 i.e. all the constantia wine farms in one go :) 19:11:18 tumbleweed: Aquilla was R1600 - R1800 originally 19:11:50 so, how do we proceed with this? Who makes them into 2-3 (or 5) options (with one being free or cheap)? 19:11:55 tumbleweed: yes, and the bus is ours for the day @ about R75 per person 19:12:39 hiking is presumably the free one 19:12:54 kirstenbosch also makes for a laid-back daytrip 19:12:54 DLange: Make a wiki page, listing them, and link to the pdf? 19:13:09 (and is hikeable from UCT, and free if you hike in) 19:13:20 DLange: well those are my suggestions, with Day Trip combo's so if anyone else has one or two to add or change etc, then maybe put it on Sandstorm 19:13:29 tamo: that's awesome. Everybody pays R 75 (or day R 80 for the tip etc.) + further tour costs (as long as they need a bus) and DebConf covers the empty seats. 19:14:03 indiebio: was that you volunteering? :) 19:14:12 DLange: true there might be empty seat 19:14:18 if nothing happens I guess I'd be frustrated enough to do it... 19:14:20 perhaps somebody else can do that with tamo? 19:14:30 *seats - sorry I am quite tired 19:14:45 she probably needs some wiki help and the content seems to be all there in the .pdf. 19:15:04 this is the perfect task for a new person to help out, if we have any of those 19:15:18 we must move on with the agenda 19:15:19 DLange: wiki and me a frustration, in setting up. Time I don't have :( 19:15:19 ok, I'll take it on 19:15:28 cool, thank you! 19:15:38 and thanks again tamo, awesome work again! 19:15:39 tumbleweed: a new person need to have an account to wiki, which is IIRC not so obvious now 19:15:39 #topic dumbassman to wikify day trip options 19:15:41 err 19:15:45 #action dumbassman to wikify day trip options 19:15:47 oops 19:15:52 #topic Insurance 19:15:58 dumbassman: thank-you let me know if you need questions answered 19:16:05 will do 19:16:38 tamo, dumbassman: please make 2-3 (or 5) options that in total can cover 250 people 19:17:11 (e.g. we can't make two boats so that one will have a "natural" cap) 19:17:32 DLange: ok sure, boats can take up to 200 19:17:33 tumbleweed: AIMS asked me today about insurance so I said someone at debconf is looking in to it and I'll get back to them 19:17:51 so, UCT won't help us 19:17:57 don't make too many options, the more busses we have the more slack (empty spaces in busses), also less DebConf "team" experience 19:17:58 they said we're insured for third party liability 19:17:59 DLange: anyway we will make a proper schedule etc 19:18:06 tumbleweed: are you on the insurance or do you need something more from me? You have a better idea of the equipment... 19:18:07 but their insurance office won't help wit hother things 19:18:33 DLange: ok sure - good point 19:18:35 indiebio: I can contact a broker, that's about it :P 19:19:02 I mean, I assume we've exhaused our UCT options? 19:19:09 Belinda gave us a number, and I think insurance is generally pretty basic. But you do need a rough idea of the value of replacement. 19:19:15 we just need to insure highvoltage's stuff, what we rent (unless that is insured) and servers/network equipment 19:19:20 indiebio: oh, I didn't see that 19:19:41 oh, right, I did 19:19:46 she replied to your 'that's so helpful' email with more info :) 19:19:49 so: 5xPC + video stuff + RichiH figure whenever he replies to my calls 19:19:53 indiebio: that wasn't insuranec, though 19:19:55 that was security 19:20:14 oh. 19:20:29 hmm. sortof insurance though ;) 19:20:36 sortof :P 19:20:42 preventative insurance 19:20:46 anti-theft insurance 19:21:01 indiebio: can you contact them for a quote? 19:21:13 and I'll take the insurance side 19:21:14 or "running away first" non-insurance 19:21:37 #action tumbleweed to get an insurance quote for on-site equipment 19:23:04 indiebio: ? 19:23:23 #topic Open Weekend 19:23:29 err that also needs her 19:23:40 ginggs: poke left :) 19:23:55 #topic General Business 19:24:00 we can come back to indiebio topics 19:24:12 tamo got quotes for busses for dinner and airports, too 19:24:42 tumbleweed: will do, will try remember what we did for our event. 19:24:49 tamo: Yup they were very helpful, for the dinner the 2nd option can work well 19:24:51 * indiebio took a wee break 19:25:11 #action indiebio to cotact G4S for security quote 19:25:18 ... 19:25:26 I think airport transport should be individual responsibility but it would be awesome if we can offer pre-bookable options to people 19:25:37 2x13 seater shuttles on 30 min schedule is R 6 870 per day 19:25:45 how are we on the schedule for reconfirmation, checking who that got bursaries is coming, etc.? 19:25:53 #action indiebio to contact insurance people for options? 19:25:58 indiebio: I did that 19:26:05 indiebio: oh, insurance 19:26:10 ah, sorry, I see now. but I'll check anyway 19:26:41 bremner, nattie: moray_'s question 19:27:18 well. the first item is deciding who gets bursaries 19:27:23 we're doing the best we can. 19:27:28 nattie: I remember you writing a reconfirmation date down. But I can't remember it 19:28:32 tumbleweed: i think we settled on the deadline being the 20th of May 19:28:48 which is 2 weeks away 19:28:53 so we should probably open reconfirmation pretty dashed soon 19:28:56 which means we should open it soon, yeah 19:28:57 bursaries will be done by the 15, hopefully before. But life is complicated. 19:29:03 but that requires bursaries... 19:29:21 ah. yerss. 19:29:43 #info proposed reconfirmation deadline: 20 may 19:29:56 I'd say bursaries 15th, reconf by 23nd (one week + Monday) 19:30:09 DLange: that puts us just after the 30 day mark, though 19:30:19 bremner: will your team confirm people in batches? 19:30:27 yes 19:30:54 So for few people we could expand the deadline, IMHO (like some years ago) 19:33:17 so, the 20th can work 19:33:26 if tumbleweed is sucessful in his flowers & chocolate mission we can probably keep 100 / 250 for the whole time and thus keep Fuller etc. 19:33:37 the other argument for 20th was to give us a weekend to prod stragglers and run numbers 19:33:44 and then we get the extra days before and after the conference instead 19:34:05 much less work for all of us and them and probably a very similar monetary value 19:34:06 DLange: if he fails, will you try it? But this time with swiss choccolate and swiss flowers 19:34:49 cate: if nkukard authorizes the ticket and the swiss shopping to take along :) 19:35:01 nkukard: action for you ^^^ 19:35:03 shall we go back to the open weekend topic? 19:35:34 #topic Open Weekend 19:35:37 indiebio? 19:35:40 yup 19:36:04 uh. Does anyone have burning desires for what should happen during Open Weekend? 19:36:17 Please jot it here: https://wiki.debconf.org/wiki/DebConf16/DebianDay 19:37:42 crickets :P 19:37:44 how about an install fest for the local students etc. community? 19:38:06 I need to start marketing and developing the art exhibition, get back on track with the ShowMeBox, rustle up the community to exhibit their stuff (e.g. CLUG, the Python Users group etc etc), and nudge one or more talks, and I'd like those talks to be about the (FLOSS) hardware side of Debian, if anyone has any ideas around that. 19:38:08 that's probably covered by the clug linux installation assistance bullet? 19:38:11 indiebio: if no one has enthuiasm, you might want to notice that several open days rather lacked attendees 19:38:19 due to lack of time to advertise them, etc. 19:38:58 DLange: Main issue with install for students is most won't be there - it's the middle of the Mid-year vac 19:39:08 (I don't think it's a compulsary aspect / can just be some normal talks with a more open access policy and messages to some local mailing lists etc.) 19:39:29 we should probably as tamo do do a few dozen posters too, so we can spread them at UCT and a few other strategic places 19:39:33 Debian is also not the most welcoming community, so my initial ideas of having the energy and dynamism of a TEDx event has tanked. 19:40:03 paddatrapper: yeah, if they were all there we'd have real issues, if 50-100 come for the day we're all fine 19:40:10 DLange: sure I was thinking of Roll - ups or do you mean actual Posters? 19:40:13 indiebio: there may be some interest from the local Makers' Group. I can chat to them and find out 19:40:20 DLange: one of the most quiet open days was in the middle of a university campus, even with posters etc. 19:40:25 paddatrapper: what an epic name! 19:40:37 tamo: this time I meant posters to advertize the open weekend in the local CPT communities 19:40:44 indiebio: Haha thanks! 19:40:57 * superfly arrives 19:41:01 yeah, I was thinking getting those types of people involved. really making the emphasis more on the whole maker/hacker/tinkerer community. 19:41:14 ohi, sorry I'm late, it's the Mrs' birthday today 19:41:21 DLange: ah ok, so how big do you wnat it, as in Traffic viewing or just UCT viewing? 19:41:52 tamo: just "date/time/location", "Debian open weekend", "local teams gather", "international celebrity" and a few nice visuals 19:42:04 25 x A1 print or so 19:42:05 are we olverloading too much tamo and indiebio ? 19:42:18 cate: it sounds like it 19:42:34 if tumbleweed, indiebio, ginggs, superfly, paddatrapper, dumbassman feel they can distribute and place 25 well 19:42:43 DLange: ok, but do we need that for around UCT or to add to poles along the main traffic routes? 19:42:44 more or less depending on what they need 19:42:53 we're all pretty overloaded, I would guess. 19:42:56 we did declare once before that for an open day to happen/succeed there should be someone who is focused on it and not on other major orga stuff :) 19:42:57 Sure. I am on campus all week anyway 19:43:04 tamo: UCT, computer clubs etc. 19:43:11 cate: I can do it not a problem but others can distribute them 19:43:14 moray_: and I think indiebio sees that as her calling 19:43:35 I've been sharing flyers, but I think to get these people on board, we need in person meetings. And I just haven't had the conviction to go to them and say DebConf is awesome. 19:44:12 DLange: okidoke becuase if we need it at Robots and roads a whole different ball game, can be done but can get complcated 19:44:12 DC15 was awesome and DC16 will be awesome 19:44:23 tumbleweed, moray_: It was the main thing I wanted to be involved in, yes. But I'm certainly not territorial. 19:44:41 robots and traffic circles! 19:44:44 DLange: and so were most debconfs before that even! 19:44:55 indiebio: I can get the UCT Developer Society and the Makers Group involved without much issue 19:45:15 great, thanks paddatrapper. you have the flyer link, yes? 19:45:29 indiebio: I'm certainly not trying to push you off it, just worried about how many other things are on you 19:45:36 Not off hand. Is it on the wiki somewhere? 19:45:47 paddatrapper: if you want to, you can get some printed and claim back from nkukard 19:45:48 do we have a flyer? I only know of the sponsorship one 19:46:01 there is a link, but not easy to get to, I did ask for a link from the website ... 19:46:18 yes, the flyer for sponsorship was designed to be dual purpose. 19:46:23 just hang on while I get the link 19:46:26 moray_: we burn her out within the next eight weeks and then piece her together with beer and steaks during DebConf. It's all a cunning plan. 19:46:56 DLange: can someone give me more edited copy of what exactly you wnat on the posters? 19:47:08 http://media.debconf.org/dc16/fundraising/debconf16_sponsorship_flyer.pdf 19:47:15 I'm not burnt out. I'm just *still* annoyed. I lost my belief. 19:47:18 thanks DLange 19:47:28 I don't think we need anything different than that flyer 19:48:04 indiebio: and posters? 19:48:17 Posters of the first page? 19:48:22 I'd rather get other people's posters up. but it's up to you, of course. 19:48:37 whatever, do what you feel like, and run with it. :) 19:48:48 We've got tons of space to put posters up, so anything goes 19:49:00 I'm struggling to follow 19:49:12 we can probably end the meeting, tumbleweed 19:49:40 tumbleweed: can we have a meeting on Mon? 19:49:43 indiebio: I can't. It needs to adopt page one of the sponsorship flyer to expose more of the planned stuff for open weekend (and put date / time / location on there prominently) 19:49:48 I do think a uniform look to the posters, be it based on that flyer or not, should be there... 19:50:09 tamo: sure 19:50:14 tumbleweed: the suppliers were late in giving what was needed for the Swag and T's etc 19:50:14 does anyone know the current budget status, sponsorship vs. expected costs? 19:50:17 well, go for it then. It's not my focus, so please, run with it. 19:50:35 tamo: are the t-shirts etc. under control now though? 19:50:38 moray_: -$70k roughly 19:50:47 moray_: Yes very musch so 19:51:16 moray_: just putting all together, with prices and designs which I will finish on Friday 19:51:22 tamo: great :) 19:51:26 moray_: nkukard will do a budget update tomorrow, he was deep under water yesterday and today 19:51:36 DLange: thanks 19:51:46 tamo: you need to give sponsorship team the deadline for new sponsors logo 19:52:07 #action nattie and indiebio catch up on Fuller, room allocations 19:52:09 moray_: if everyone can have alook at the Options on the weekend and then we chat on Mon about the way forwrad, it would be great 19:52:24 tamo: sounds good 19:52:35 cate: ooh yes how do I go about that? 19:52:46 moray_: :) 19:53:22 tamo: you just tell us when the t-shirts / bags will go into print and so we can't add any more logos after that date 19:53:29 cate: I was wondering about that today 19:53:52 and if we know two weeks in advance we can use that for another sponsors push :) 19:54:16 DLange: I have a plan for that for late commers, but if we go with another option I would need that in 1-2 weeks time 19:54:50