===================== #debconf-team Meeting ===================== Meeting started by medicalwei at 14:30:31 UTC. The full logs are available at http://meetbot.debian.net/debconf-team/2018/debconf-team.2018-06-14-14.30.log.html . Meeting summary --------------- * roll call (medicalwei, 14:31:28) * Budgeting (medicalwei, 14:33:21) * Most of the budgets should be reimbursed through SPI, but for the convenience of payment, OCF.tw can pay first, and the reimbursed money should go to OCF.tw (medicalwei, 14:33:36) * ACTION: medicalwei and huangfu (OCF.tw contact) to check with SPI for the workflow of reimbursement (medicalwei, 14:34:04) * Updated budgets should come up soon, and we will have 20,254 USD surplus (medicalwei, 14:36:15) * LINK: https://storm.debian.net/shared/jTN95leyFQtZDYipu0nv-EG4QaI_hs-Md0t1NDW-dMc Budget Liability Plan (medicalwei, 14:38:27) * ACTION: medicalwei and AndrewLee to summarize the final cost of big spending items by June 20. (medicalwei, 14:39:47) * Content (medicalwei, 14:42:52) * LINK: https://debconf18.debconf.org/talks/ confirmed talks (medicalwei, 14:43:55) * 36 talks confirmed in the first wave (medicalwei, 14:44:10) * content team have 100 talks to review (including confirmed ones) (medicalwei, 14:44:53) * schedule layout should be come up soon™ (medicalwei, 14:47:17) * ACTION: czchen to check with gwolf for the venue spaces. (medicalwei, 14:48:40) * Bursaries (medicalwei, 14:49:46) * the first round of bursary grants went out (olasd, 14:50:09) * We've been able to grant travel to around 50 people (40 contributors + 10 outreach) for now, with an overcommit of around 5k USD (olasd, 14:50:44) * ACTION: medicalwei will check with content team for travel bursary reimbursement through MEET TAIWAN (medicalwei, 15:06:11) * Childcare (medicalwei, 15:06:17) * we have 2 babysitters and is preparing contract with OCF.tw (medicalwei, 15:07:22) * Visa (medicalwei, 15:07:55) * we have 42 eCode requests (medicalwei, 15:08:18) * ACTION: czchen to send the eCode request to the government before Jun 19 (medicalwei, 15:08:33) * Insurance (medicalwei, 15:08:59) * OCF.tw has signed the contract. Waiting for payment confirmation from insurance company. (czchen, 15:09:11) * Venue (medicalwei, 15:09:23) * LINK: https://wiki.debconf.org/wiki/DebConf18/Venue floor plans (medicalwei, 15:10:13) * Open Day (medicalwei, 15:17:02) * Opening cerermony now starts at 09:00. (medicalwei, 15:17:14) * AndrewLee is arranging schedules. All schedules are coming up in the wiki page. (medicalwei, 15:17:30) * Day Trip (medicalwei, 15:19:12) * Because of uncertainty of registered trips, we will have more outdoor trips without bus. (medicalwei, 15:19:52) * Most fancy places need a name list 3 months in advance. (medicalwei, 15:22:21) * Swags (medicalwei, 15:23:13) * Lanyards and badge sleeves are coming next week. Badge contents (maps) should be sent out for print 2 weeks later. (medicalwei, 15:23:38) * We have to hurry up for t-shirt design, so I may send the design before next week. (medicalwei, 15:23:58) * LINK: https://salsa.debian.org/debconf-team/public/data/dc18/tree/master/artworks/tshirts t-shirt design (medicalwei, 15:24:08) * ACTION: medicalwei to check with olasd for t-shirt quantity per size and straight/fit cut (medicalwei, 15:25:09) * ACTION: medicalwei to update the T-Shirt back sides with the latest sponsors before sending them to print (DLange, 15:25:43) * The previous company we were quoting for bags says that they cannot make the bag in time, so we are going to quote the same company as the t-shirt. (medicalwei, 15:25:48) * Chopsticks are not in the consideration yet... (medicalwei, 15:26:33) * We are going to make towels once the budget approves. (medicalwei, 15:26:47) * LINK: https://salsa.debian.org/debconf-team/public/data/dc18/blob/master/artworks/42/dontpanic.pdf towel embroidery (medicalwei, 15:28:01) * ACTION: medicalwei to produce sponsor fulfillment items like banners and podium prints (medicalwei, 15:28:53) * AOB (medicalwei, 15:31:59) * AGREED: We will have next meeting scheduled at 2018-06-21 14:30 UTC (medicalwei, 15:38:38) Meeting ended at 15:39:08 UTC. Action Items ------------ * medicalwei and huangfu (OCF.tw contact) to check with SPI for the workflow of reimbursement * medicalwei and AndrewLee to summarize the final cost of big spending items by June 20. * czchen to check with gwolf for the venue spaces. * medicalwei will check with content team for travel bursary reimbursement through MEET TAIWAN * czchen to send the eCode request to the government before Jun 19 * medicalwei to check with olasd for t-shirt quantity per size and straight/fit cut * medicalwei to update the T-Shirt back sides with the latest sponsors before sending them to print * medicalwei to produce sponsor fulfillment items like banners and podium prints Action Items, by person ----------------------- * czchen * czchen to check with gwolf for the venue spaces. * czchen to send the eCode request to the government before Jun 19 * gwolf * czchen to check with gwolf for the venue spaces. * medicalwei * medicalwei and huangfu (OCF.tw contact) to check with SPI for the workflow of reimbursement * medicalwei and AndrewLee to summarize the final cost of big spending items by June 20. * medicalwei will check with content team for travel bursary reimbursement through MEET TAIWAN * medicalwei to check with olasd for t-shirt quantity per size and straight/fit cut * medicalwei to update the T-Shirt back sides with the latest sponsors before sending them to print * medicalwei to produce sponsor fulfillment items like banners and podium prints * olasd * medicalwei to check with olasd for t-shirt quantity per size and straight/fit cut * **UNASSIGNED** * (none) People Present (lines said) --------------------------- * medicalwei (127) * gwolf (34) * DLange (34) * jidanni (23) * czchen (19) * zumbi (16) * olasd (16) * highvoltage (13) * MeetBot (7) * gavin (4) * bremner (2) * szlin (2) * pjain (1) * lenharo (1) * larjona (1) * pollo (1) * paulliu1 (1) * medicalwei[m] (0) Generated by `MeetBot`_ 0.1.4 .. _`MeetBot`: http://wiki.debian.org/MeetBot