#debconf-team Meeting

Meeting started by medicalwei at 14:29:22 UTC (full logs).

Meeting summary

  1. Roll call // (medicalwei, 14:29:34)
  2. Accommodation (medicalwei, 14:30:52)
    1. we have 4 rooms at Jul 20-21, 50 rooms at Jul 21-29 and 75 rooms at Jul 29-Aug 6 (medicalwei, 14:31:57)
    2. ACTION: paulliu to change the order of sleeping mats (medicalwei, 14:33:54)
    3. ACTION: someone to write instructions on where to get key on 7/20 (medicalwei, 14:34:39)

  3. Venue (medicalwei, 14:34:43)
    1. We are planning to change usage of the rooms, which will be updated to the git repo (medicalwei, 14:35:04)
    2. WiFi issue is likely to be resolved, except the possible lack of access points. (medicalwei, 14:35:30)
    3. We will have 10Gb fiber connection from MIRC to NCHC for streaming video to their VM. (medicalwei, 14:36:27)
    4. We have access to ES724 as storage room, with a lot of (dead) roaches. (medicalwei, 14:36:38)
    5. If anyone need early access to storage room, please contact medicalwei (medicalwei, 14:36:54)
    6. ACTION: anyone to name the conference rooms (medicalwei, 14:37:56)

  4. Visa (medicalwei, 14:38:55)
    1. https://wiki.debconf.org/wiki/DebConf18/OpenDay#Conference_Room_1 (jidanni, 14:38:58)
    2. We've sent invitation signed by NCTU to people requesting eCode. (medicalwei, 14:40:09)

  5. Bursaries (medicalwei, 14:40:35)
  6. Day Trip (medicalwei, 14:41:08)
    1. We have API over wiki for day trip (medicalwei, 14:41:59)
    2. Added Trip L for river tracing (medicalwei, 14:42:07)
    3. Wen Liao is requesting test run for Trip B (medicalwei, 14:42:19)

  7. Transportation (medicalwei, 14:43:27)
    1. http://hisatisfy.hccg.gov.tw/ City bus info (medicalwei, 14:44:38)

  8. Budgeting (medicalwei, 14:44:50)
    1. Expenses updated to the ledger in git repo (medicalwei, 14:45:02)
    2. ACTION: medicalwei to update income ledger in git repo (medicalwei, 14:45:12)
    3. ACTION: AndrewLee to request catering their receipts to SPI for reimbursement purpose asap. (medicalwei, 14:45:36)

  9. Catering and Conference Dinner (medicalwei, 14:46:28)
    1. Already request receipts from catering provider. (AndrewLee, 14:47:15)
    2. No suitable place for cooking in the venue, which is needed for conference dinner. (medicalwei, 14:48:14)
    3. ACTION: AndrewLee along with the catering provider for the place of conference dinner. (medicalwei, 14:48:39)
    4. catering provider will look place to rent in the campus. (AndrewLee, 14:49:07)

  10. Fundraising (medicalwei, 14:50:12)
    1. ACTION: medicalwei to measure optimal banner size at the venue entrance. This will be done this Sunday. (medicalwei, 14:50:39)
    2. ACTION: medicalwei to make podium banners (medicalwei, 14:50:49)
    3. banners' lead time are 1-2 work days. (medicalwei, 14:51:07)

  11. Swags (medicalwei, 14:51:51)
    1. All stuffs ordered (medicalwei, 14:51:56)
    2. Sample T-shirts received, but Yao can't wear them because the size of these T-shirts are too small. Seems no problem to me (medicalwei, 14:52:11)

  12. Child Care (medicalwei, 14:52:55)
    1. gavin had discussions with sitters (medicalwei, 14:55:01)

  13. AOB (medicalwei, 14:55:18)
    1. paulliu's phone acts as emergency phone and contact for now. (medicalwei, 14:55:44)
    2. https://wiki.debconf.org/wiki/DebConf18/Getting_Around#How_to_get_to_the_venue (jidanni, 14:56:41)
    3. ACTION: someone to make arrival notes in PDF (medicalwei, 14:57:30)
    4. "Earthquake Survivor" Pollito is with Yao Wei \OwO/ (medicalwei, 14:58:28)
    5. https://debconf18.debconf.org/schedule/ (medicalwei, 15:00:22)


Meeting ended at 15:03:18 UTC (full logs).

Action items

  1. paulliu to change the order of sleeping mats
  2. someone to write instructions on where to get key on 7/20
  3. anyone to name the conference rooms
  4. medicalwei to update income ledger in git repo
  5. AndrewLee to request catering their receipts to SPI for reimbursement purpose asap.
  6. AndrewLee along with the catering provider for the place of conference dinner.
  7. medicalwei to measure optimal banner size at the venue entrance. This will be done this Sunday.
  8. medicalwei to make podium banners
  9. someone to make arrival notes in PDF


Action items, by person

  1. AndrewLee
    1. AndrewLee to request catering their receipts to SPI for reimbursement purpose asap.
    2. AndrewLee along with the catering provider for the place of conference dinner.
  2. medicalwei
    1. medicalwei to update income ledger in git repo
    2. medicalwei to measure optimal banner size at the venue entrance. This will be done this Sunday.
    3. medicalwei to make podium banners
  3. paulliu
    1. paulliu to change the order of sleeping mats
  4. UNASSIGNED
    1. someone to write instructions on where to get key on 7/20
    2. anyone to name the conference rooms
    3. someone to make arrival notes in PDF


People present (lines said)

  1. medicalwei (82)
  2. jidanni (21)
  3. czchen (11)
  4. gavin (8)
  5. AndrewLee (7)
  6. MeetBot (3)
  7. znoteer_ (2)
  8. DLange (2)
  9. medicalwei[m] (1)
  10. paulliu (1)
  11. lenharo (1)


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