=====================
#debconf-team Meeting
=====================


Meeting started by DLange at 18:00:04 UTC. The full logs are available
at
http://meetbot.debian.net/debconf-team/2020/debconf-team.2020-01-15-18.00.log.html
.



Meeting summary
---------------
* role call  (DLange, 18:00:52)

* Bid from India  (DLange, 18:05:40)
  * LINK: https://wiki.debian.org/DebConf/21/Bids/India   (DLange,
    18:07:09)
  * LINK: https://wiki.debian.org/DebConf/21/Bids/India/CheckList
    (DLange, 18:07:17)
  * LINK: https://en.wikipedia.org/wiki/Kochi#Climate   (gwolf,
    18:10:01)
  * ACTION: share a map pin-pointing the places for conference halls,
    hacklabs and accommodation  (DLange, 18:14:24)
  * At least 10 team members very familiar with Kochi, have organized
    events  (gwolf, 18:19:26)
  * We will probably split between hotels for accomodation, but venue
    would be in a single hotel  (gwolf, 18:20:02)
  * Team suggests conference to be in Sep-Dec, due to better weather
    (gwolf, 18:20:38)
  * Hacklab might need to be at a different hotel (500m distance)
    (gwolf, 18:21:44)
  * venue costs is per person, with a minimum of 40% of the capacity
    (terceiro, 18:24:19)
  * ACTION: check at least two hacklabs in one hotel  (DLange, 18:24:19)
  * ACTION: check for alcohol license (not required but nice for noisy
    hacklab)  (DLange, 18:24:41)

* Bid from Kosovo  (gwolf, 18:29:53)
  * <enkelenaH> alcohol is not a problem, we usually have it at every
    conference *smirk*  (DLange, 18:33:17)
  * €50 dorm cost per person per 2 weeks  (DLange, 18:38:46)
  * team is sure to be available  (DLange, 18:42:14)
  * we may have found a future project member :)  (DLange, 18:46:10)
  * the bid is the most non-diverse we have. Only women :)  (DLange,
    18:47:12)
  * ACTION: add cost totals on the checklist section  (DLange, 18:48:28)
  * LINK: https://wiki.debian.org/DebConf/21/Bids/Kosovo   (DLange,
    18:51:12)
  * ACTION: add larger talk room alternatives to the bid page  (DLange,
    18:59:36)
  * <enkelenaH> if people dont mind that distance, we have alternatives
    and I will add them, but the main auditoriums would be the ones I
    mentioned and sent pictures of  (DLange, 19:02:02)

* Bid from Portugal  (DLange, 19:05:20)
  * Omnivores are well covered, for vegans we have one dish a day in the
    main restaurant and specialized veggie places inside the venue
    (DLange, 19:10:43)
  * continuation of DC20 bid, new people joined the team  (DLange,
    19:15:40)
  * ACTION: re-check free availability of venue with new Head of
    University  (DLange, 19:19:44)
  * hotels are willing to commit rooms to us (but not at much of a
    discount)  (tumbleweed, 19:23:40)
  * 7 people from the IT department commited to the core team, plus some
    students  (gwolf, 19:28:10)
  * July and August are holidays, few students will be at the unviersity
    (gwolf, 19:28:29)

* wrap up  (DLange, 19:31:53)
  * DC21 bid review meeting #2 (probably final review meeting) on Jan
    30, 18:00 UTC  (DLange, 19:36:47)

Meeting ended at 19:37:02 UTC.




Action Items
------------
* share a map pin-pointing the places for conference halls, hacklabs and
  accommodation
* check at least two hacklabs in one hotel
* check for alcohol license (not required but nice for noisy hacklab)
* add cost totals on the checklist section
* add larger talk room alternatives to the bid page
* re-check free availability of venue with new Head of University




Action Items, by person
-----------------------
* **UNASSIGNED**
  * share a map pin-pointing the places for conference halls, hacklabs
    and accommodation
  * check at least two hacklabs in one hotel
  * check for alcohol license (not required but nice for noisy hacklab)
  * add cost totals on the checklist section
  * add larger talk room alternatives to the bid page
  * re-check free availability of venue with new Head of University




People Present (lines said)
---------------------------
* DLange (117)
* enkelenaH (56)
* gwolf (51)
* calhariz (27)
* tumbleweed (22)
* srud[m]1 (17)
* azeem (13)
* PiratePraveen[m] (10)
* terceiro (10)
* filiperfernandes (8)
* indiebio_ (8)
* rajudev[m] (7)
* nattie (6)
* MeetBot (6)
* gregoa (4)
* akhvar (3)
* anisa (3)
* anisa1 (2)
* h01ger (2)
* paddatrapper (1)
* tzafrir (1)
* cate (1)




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