=====================
#debconf-team Meeting
=====================


Meeting started by DLange at 17:59:56 UTC. The full logs are available
at
http://meetbot.debian.net/debconf-team/2020/debconf-team.2020-01-30-17.59.log.html
.



Meeting summary
---------------
* roll calll  (DLange, 18:00:30)

* Bid from India  (DLange, 18:07:56)
  * Most likely hotel is Abad Plaza, which has most available spaces.
    Other Abad* hotels belong to the same chain, and a single contract
    can still be made if needed  (gwolf, 18:16:22)
  * two or more hacklabs are possible inside the Abad Plaza, 3-4 smaller
    rooms are available. 40 people for noisy hacklab and 20 people for
    silent hacklab  (DLange, 18:18:59)
  * Abad Metro would have 60 people max room size for hacklabs  (DLange,
    18:21:10)
  * a minimum of three hotels would need to be combined to host DebConf
    India  (DLange, 18:22:25)
  * liquor license in India will be around 700 USD per day, not possible
    at all the Abad hotels  (DLange, 18:24:41)
  * Pearl Palace already has a license  (DLange, 18:25:00)
  * ACTION: sort out the locations better (more space for noisy hacklab
    if possible, _existing_ alcohol license if possible), space for team
    rooms  (DLange, 18:30:43)
  * ACTION: propose concrete timing in the Sep - Dec timeframe (like
    half a month, doesn't have to be at day precision)  (DLange,
    18:38:00)

* Bid from Kosovo  (DLange, 18:39:56)
  * <Enkelena> I had to find a bigger auditorium. I found one with 300
    seats 200m from the venue  (DLange, 18:42:12)
  * 300 people max auditorium size (seems fine enough)  (DLange,
    18:44:34)
  * ACTION: add cost totals on the checklist section (food, accom, any
    larger incidentials where you know about them)  (DLange, 18:50:19)

* Bid from Portugal  (DLange, 18:52:08)
  * ACTION: get info about commitment for time to work on DebConf from
    the university  (DLange, 19:00:28)
  * calhariz cannot give a hard timeframe for a meeting with the IT
    headmaster (as the contact is very busy)  (DLange, 19:04:03)
  * Main Hall (original plan), Congress room (backup plan) may cost
    money. Cost risk of 5.000 EUR / day  (DLange, 19:12:44)
  * ACTION: re-check free availability of venue with new Head of
    University (carried over from last meeting)  (DLange, 19:13:20)

* General comments open for all  (gwolf, 19:15:07)
  * ACTION: All three bid teams have one serious issue to solve each.
    Please resolve this and talk to us in #debconf-team or via email.
    Deadline Wed, Feb 12, 2020  (DLange, 19:22:03)

Meeting ended at 19:28:02 UTC.




Action Items
------------
* sort out the locations better (more space for noisy hacklab if
  possible, _existing_ alcohol license if possible), space for team
  rooms
* propose concrete timing in the Sep - Dec timeframe (like half a month,
  doesn't have to be at day precision)
* add cost totals on the checklist section (food, accom, any larger
  incidentials where you know about them)
* get info about commitment for time to work on DebConf from the
  university
* re-check free availability of venue with new Head of University
  (carried over from last meeting)
* All three bid teams have one serious issue to solve each. Please
  resolve this and talk to us in #debconf-team or via email. Deadline
  Wed, Feb 12, 2020




Action Items, by person
-----------------------
* **UNASSIGNED**
  * sort out the locations better (more space for noisy hacklab if
    possible, _existing_ alcohol license if possible), space for team
    rooms
  * propose concrete timing in the Sep - Dec timeframe (like half a
    month, doesn't have to be at day precision)
  * add cost totals on the checklist section (food, accom, any larger
    incidentials where you know about them)
  * get info about commitment for time to work on DebConf from the
    university
  * re-check free availability of venue with new Head of University
    (carried over from last meeting)
  * All three bid teams have one serious issue to solve each. Please
    resolve this and talk to us in #debconf-team or via email. Deadline
    Wed, Feb 12, 2020




People Present (lines said)
---------------------------
* DLange (114)
* gwolf (53)
* tumbleweed (26)
* indiebio_ (19)
* calhariz (18)
* Enkelena (13)
* difonseca (8)
* srud[m] (6)
* PiratePraveen[m] (6)
* akhvar (6)
* terceiro (6)
* anisa (5)
* hacksk[m] (5)
* balu (4)
* h01ger (4)
* filipefernandes (3)
* utkarsh2102[m] (3)
* MeetBot (3)
* rajudev[m] (2)
* henriquesantos (1)
* azeem (1)
* adrianacc (1)
* t0rrant (1)
* hacksk (1)




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