17:58:44 #startmeeting 17:58:44 Meeting started Mon Jul 20 17:58:44 2020 UTC. The chair is nattie. Information about MeetBot at http://wiki.debian.org/MeetBot. 17:58:44 Useful Commands: #action #agreed #help #info #idea #link #topic. 17:58:52 agenda, as ever, is at https://deb.li/dc20meet 17:58:58 #topic rollcall 17:58:59 o/ 17:59:03 i guess i'm here 17:59:48 MeetBot: pingall the meeting has started 17:59:48 the meeting has started 17:59:48 _rene_ adrianacc akhvar alexandra_ an3as_ ana andrewsh anisa apoikos azeem balu barbaradcf bgupta bremner calhariz carnil cate Clint cnote CountDracula[m] czchen darst DLange doko dondelelcaro esh_ fil foka formorer Ganneff gargantua_kerr[m] gaudenz gavinlai 17:59:48 ginggs gregoa gwolf hacksk[m] highvoltage Hodgestar indiebio ivodd jcristau jeff3rson[m] joostvb juliank Kaare kanashiro Kannan[m] kaplanlior[m] KGB-1 KGB-2 Laney larjona lenharo lucas marga Maulkin MeetBot mjeanson moray msantana n0rman_ nattie nattiemh[m] 17:59:48 nicoo nodens OdyX olasd PirateBady[m] PiratePraveen[m] pollo Q_ rajudev[m] Rhonda rmayorga rubund ruipb_ rul samueloph schultmc schultmc_ sgran siqueira srud taffit tamo taowa terceiro terceiro[m] tumbleweed tumblingweed tzafrir urbec utkarsh2102 valessio[m] 17:59:48 valhalla wouter znoteer zobel zumbi 17:59:48 the meeting has started 18:00:05 (reading with one eye) 18:00:32 o/ the other eys from highvoltage 18:00:44 hi 18:01:27 * nattie gives it a moment longer 18:01:52 #topic last week's actions 18:02:01 #info There were not actions assigned last week 18:02:06 i'm a little busy. i'll try to follow the meeting. 18:02:16 #topic registration update 18:02:30 registration is open and still ongoing 18:02:45 how many registration do we have? 18:03:15 263 18:03:19 #link https://debconf20.debconf.org/register/statistics/ 18:03:21 nice! 18:03:51 247 registered 18:04:25 (those statistics are still broken, but the MR to fix them has landed) 18:05:01 onwards? 18:05:15 yes please 18:05:17 #topic content team 18:05:40 any news? 18:06:56 doesn't look like it - we can return at the end if necessary (if so, holler) 18:07:00 I'm planning to notify proponents today 18:07:10 oh, cool! 18:07:20 (today is the deadline) 18:07:42 #info Those with accepted submissions should be informed today 18:07:43 https://debconf20.debconf.org/talks/statistics/ says 71 submitted, 66 reviewed. 18:08:17 #topic t-shirts 18:08:38 we're getting there, have got a very likely-looking supplier, and are just awaiting their samples to arrive 18:08:56 so, we set next week as the date to place orders 18:09:02 I guess it's going to slip again? 18:09:04 also waiting to hear from those who would like to do local printing/distribution effts 18:09:07 yeah 18:09:28 do we extend the registration deadline for swag, then? 18:09:29 hopefully not by too far 18:09:49 not sure - that will depend on the people making the local efforts getting back to me 18:10:04 I think we should set a deadline, and not wait for all of the local efforts 18:10:13 +1 18:10:13 i.e. we start moving on X 18:10:37 if you want to do a local effort later, before we order the global fallback, that's fine 18:10:46 otherwise we'll be too late. We'd want at least some people to get their swag for the conference, not? 18:10:47 personally, i'm fine with keeping the deadline as it is, but if anhone else has a strong opinion 18:11:39 so, what needs to happen before we can place orders? 18:11:42 (and there's also the shipping address question) 18:11:42 design 18:11:44 budget 18:11:56 supplier selection 18:12:00 #info deadline so far is 26 July for guaranteed swag 18:12:19 gregoa: that will be added soon, and then we must prod people to fill it in, yes 18:12:31 cool 18:13:40 re budget, it's likely to be more than previously projected, mostly because of shipping 18:13:54 but i will come back with a figure for that before the next meeting 18:13:56 any idea what, yet? We need to get it approved before we can start spending 18:14:03 OK 18:14:12 may be between meetings, too? 18:14:20 DLange: i said before the next meeting 18:14:21 I guess this does not have to wait a week 18:14:21 yeah, we should try to do that 18:14:25 ok 18:14:33 #topic budget 18:14:34 nattie: and the other things I raised? 18:14:50 yes, i'll get those sorted as well 18:14:55 I mean, where are we? 18:15:03 #undo 18:15:03 Removing item from minutes: 18:15:11 * gwolf reads backlog and attempts to join meeting 18:15:27 design already exists and has done for a while 18:15:35 link? 18:15:54 https://salsa.debian.org/lenharo/drafts/-/tree/lenharo/DC20 18:16:04 the Diversity, Normal and back SVGs there 18:16:19 can we get that into https://salsa.debian.org/debconf-team/public/data/dc20-online/-/tree/master/artwork ? 18:16:32 i should probably solicit people's opinion on whether they prefer the monocoloured or colourful version 18:16:34 I mean the selected designs 18:16:38 yes 18:16:50 yikes, salsa is slow 18:16:54 OK, anything else that's blocking orders that we can help with? 18:17:03 everybody is clicking these pngs/svgs I assume :) 18:17:05 not at the moment 18:17:20 I guess mono vs colorful will also depend on printers 18:17:59 what do you think your prefered supplier would take for production time and where would they ship from? 18:18:24 one potential supplier ships from Spain (and has provided shipping quotes) 18:18:25 FWIW (few lines back), it'd be nice for people to get their swag before the conf starts - but I don't think it's __vital__ 18:18:39 one of the fallback options ships from Latvia or the US 18:19:02 o.k., thank you 18:19:25 any indication of production time with them? 18:19:37 Are they more in the "one week" or the "one month" camp? 18:19:52 (my experience seem to only know these two types of T-Shirt printers) 18:20:30 just looking through the mails i have to check if they've given a timescale 18:20:57 they've been very good at updating by mail, though, so i expect them to be fairly quick 18:21:35 i would expect them to be more in the matter of weeks, though 18:22:08 o.k., so we seem to be getting later for receiving before the conference 18:22:24 yeah, I think it's fairly unlikely that most attendees would get before the conference, at this point 18:23:02 then we should consider the valessio[m] option and just not do it? 18:23:09 There's a group belonging thing in wearing the DCn shirt at DCn... but if we don't make it, not all is lost 18:23:22 it's not impossible, but we'd have to select suppliers based on printing availability, and place orders ASAP 18:23:56 ack, so (personal opinion) either speed up or don't do it 18:24:01 DLange: It seems too many people have invested lots of time in getting it... I also was of the opinion on not doing too much work to print+ship, but it seems to be very important for so many that I'd prefer trying to 18:24:17 if we deliver a bit late, they will still be the official DC20 shirts for our future 18:24:36 right, but if it doesn't happen in time, I suggest self-printing as indiebio laid it out on the wiki 18:25:10 again, purely personal opinion, shipping hundereds of T-Shirts around that people get a month after an event is not that ideal 18:26:00 but, this is a volunteer orga, the people doing the work get to decide when and how much time to devote 18:26:03 people wishing to coordinate local efforts are very welcome to get in touch with the t-shirt team 18:26:18 ^and that asap please :) 18:26:44 DLange: I don't consider it a failure in any way to get the shirt a week after the event 18:26:50 I consider out of our usual ways 18:27:01 but quite often I've got shirts at the final day of an activity... 18:27:01 hehe 18:27:11 (and not just in .mx) 18:27:12 can we move to budget? 18:27:34 "it happens when it's ready" for releases and T-Shirts :) 18:27:55 #topic budget 18:27:57 well, we do have a choice here 18:28:10 #undo 18:28:10 Removing item from minutes: 18:28:10 we set the deadline for next week, based on printful's turnaround time 18:28:41 if we were to say we place an order with printful, next week, for everything that a local group hasn't taken on 18:28:54 #link https://salsa.debian.org/lenharo/drafts/-/blob/lenharo/DC20/back.svg 18:28:55 then we can probably get a fair chunk of those to people on time 18:29:14 "Annual Debian Conference" or "Debian Annual Conference"? 18:29:16 (printing in EU, so EU destinations, and probably north america too) 18:29:29 DLange: hah I was about to ask the same thing 18:29:35 the latter as on the design sounds odd to me, but I'm not a native speaker 18:29:40 well, highvoltage is :D 18:29:52 DLange: imho Annual Debian Conference explains better what the 'DebConf' expands to 18:29:55 but, nattie, I get the feeling I'm pushing you with a proposal like that? 18:30:07 you went rather quiet in the discussion of timeline 18:30:31 DLange: what is highvoltage? 18:30:46 i need to compare the products from printful and the other supplier i'm considering (whom i prefer) 18:30:59 highvoltage: an native speaker of English 18:31:00 but i think we can place orders next week 18:31:20 DLange: ah, I'm not but I'll take that as a compliment 18:31:20 highvoltage: a native (you see I'm not :)) 18:31:57 "The Annual Debian Development Conference" according to debconf.org 18:32:02 Conference. Yearly. Debian. 18:32:02 highvoltage: pff, jy praat Engels asof jy in Oxford gebore is 18:32:15 bwhahahahaha 18:32:32 tumbleweed: we always say "Developers Conference" when we talk to sponsors 18:32:35 nattie: so, no need to fallback to that fallback. We're confident in other suppliers still making it in time? 18:32:43 so .. probably that web page should be updated again 18:33:22 tumbleweed: yes, and we will have substantially more information by the end of the week 18:34:10 let's just paint it white 18:34:23 everyone can just bring their own then 18:34:27 maybe I'm not making my point clearly enough 18:34:43 we set the deadline for next week, as a fallback, in case we hadn't found options that we know are better 18:35:02 we don't seem to have confidence that we have that yet, because we don't have the information we need, yet 18:35:38 right 18:35:40 if we want to guarantee EU shipping in time, we need to execute on that fallback early next week 18:35:50 (at least, according to our previous calculations) 18:36:20 are we prepared to do that? 18:36:39 it seems most of the prerequsities are there (and budget can be) 18:36:55 but the will isn't there, it's still not the preferred option 18:37:08 so, when do we decide? Monday? 18:37:17 yes, Monday would be fine 18:38:07 do we know what placing a large order with them, would look like, yet? 18:38:14 I assume they'd need addresses up front 18:38:23 i believe lenharo has some information on that 18:38:34 TTBOMK we would supply them with sizes and addresses 18:38:39 OK 18:38:42 do we have to provide the shipping addresses upfront when ordering, or can that be provided later? 18:38:46 so, we need to collect addresses by early next week, too 18:38:59 we can probably start that process today 18:39:08 and email people asking them to fill them in 18:39:11 k 18:39:15 Shirt sizes are much more urgent than addresses, says my logic module... 18:39:30 gwolf: for a small supplier, yes 18:39:39 but I'd expect printful, for example, to be quite streamlined 18:39:51 right... 18:39:55 and they may block until all dependencies are met 18:40:13 my logic module seems to be a self-reinforcing neural network then ;-) It only speaks from past experience 18:40:50 nattie: shall we action wording an email for after the meeting today? 18:40:56 (and move on to budget...) 18:40:57 yeah 18:41:16 #action nattie et al to write a mail about shipping addresses for t-shirts 18:41:19 #topic budget 18:41:27 any news? 18:41:41 I think t-shirts are the core here :P 18:41:46 DLange: more sponsorship? 18:42:08 none new ones, iirc 18:42:23 anisa is not around tonight, I think 18:42:28 I think Anisa mentioned that everything is up to date on git 18:42:40 o.k., then no new ones :) 18:42:44 yeah, she sent apologies just before the meeting 18:42:59 #topic videoteam 18:43:20 i believe there's a writeup from the sprint now 18:43:45 #link https://veronneau.org/debconf-videoteam-sprint-report-debconf20home.html 18:43:45 #link https://veronneau.org/debconf-videoteam-sprint-report-debconf20home.html 18:43:49 ^5 18:43:52 ^5 18:44:11 we were planning to test more of the vido stack this weekend, but it's still not all in place 18:44:41 hopefully the infra for accepting pre-recorded talks will be up next week, it's in progress 18:45:06 nothing more from me 18:45:33 anyone else? 18:46:00 #topic AoB 18:46:11 next meeting, next week? 18:46:18 +1 18:46:18 group picture 18:46:19 same time, same channel? 18:46:27 what people think of aigars' proposal? 18:46:46 do not like needing to register with gravatar 18:46:53 Can't we just all mail him an image? 18:47:00 like KISS principle? 18:47:28 I'll just send him a shell acount on my computer, and tell him to operate the webcam at his will :-] 18:47:41 I would't volunteer to collect 100s of pictures by hand 18:47:42 does anyone have a link for the proposal? 18:47:44 nice idea, scales a bit badly, gwolf :) 18:48:00 ah: https://lists.debian.org/debconf-team/2020/07/msg00005.html 18:48:10 I suggest adding the group photo to the schedule 18:48:24 DLange: Mailing a photo is quite bothering as well... We could add it to the Wafer profile? 18:48:31 Will Jitsi be up to that? 18:48:34 urbec: the registration system uses libravator (which falls back to gravatar) you don't have to register with gravatar 18:48:37 * gwolf ducks before tumbleweed throws something 18:48:42 i think there's an option for a photo in wafer 18:49:01 gwolf: yeah, but development time is a precious resource, so ... mail / FTP / whatever is there and just works 18:49:08 (oh I see nm my last statement) 18:49:17 but still some external service, or did we clone that? 18:49:36 people could commit pictures to a git repo 18:49:44 urbec: it's distributed 18:50:03 https://www.libravatar.org/ 18:50:14 but, setting up a libravatar instance seems way more complicated than emailing aigars a photo 18:50:37 People may want to apear unidentified in the group photo? 18:50:52 we don't have to bikeshed on the details; maybe we could agree or disagree with the printiple 18:50:52 urbec: of course, maybe aigars stores his mail in GMail, so it'd be there anyway (-: 18:50:54 tzafrir: I think that's pretty normal, yes 18:50:55 tzafrir: face masks are a think these days 18:50:56 So email is just fine 18:51:01 *thing 18:51:39 wouldn't it make sense to ask Aigars whether he's willing to receive photos by mail? 18:51:45 yes 18:51:48 oth git would be easier to collect them in the end than mail ;) 18:52:15 our experience says that our users reliably fail at using git-lfs 18:52:51 non-lfs and delete the repo afterwards? 18:53:01 self-destructable repos? 18:53:06 yeah 18:53:12 hehe 18:53:21 may I suggest we get one volunteer to hash out the details with aigars and come back to us? 18:53:24 A nextcloud instance for people to store everything they need during the conference and then destroy it in a fire? 18:53:45 terceiro: That's the best proposal IMO. The mechanics of the photo should be set by the photo engineer 18:53:46 * DLange takes a task to ask him for email receiving 18:53:46 terceiro: I'll reply to him 18:53:54 or tumbleweed :) 18:54:07 #action DLange to ask Aigars whether he's willing to receive photos by email for the group picture 18:54:12 damn 18:54:24 you offered first :) 18:54:55 anything else? 18:56:19 i'm going to take that as a no, so thank you everyone 18:56:22 #endmeeting