12:58:09 <pwaring> #startmeeting DebConf 24 orga team meeting. Agenda: https://deb.li/dc24meet
12:58:09 <MeetBot> Meeting started Tue Feb  6 12:58:09 2024 UTC.  The chair is pwaring. Information about MeetBot at http://wiki.debian.org/MeetBot.
12:58:09 <MeetBot> Useful Commands: #action #agreed #help #info #idea #link #topic.
12:58:13 <pwaring> #topic Roll Call
12:58:22 <pwaring> as always, please say something to announce your presence
12:58:24 <jmkim> o/
12:58:40 <youngbin[m]1> o/
12:58:42 <h01ger> \o
12:58:44 <changwoo[m]> hi
12:58:47 <WooheeYang[m]> o/
12:58:51 <terceiro> hi
12:59:16 <DLange> something
13:00:53 <pwaring> #topic DC23: Outstanding reimbursements
13:01:12 <pwaring> is there anything to update on this? we agreed to send an email and give people 1 month to respond
13:02:04 <DLange> try to summon a tumbleweed
13:02:13 <EnkelenaH[m]> hi
13:02:34 <DLange> ok, good, too. Not tumbleweed though :)
13:03:07 <santiago> a late o/
13:03:30 <pwaring> ok, we'll move on - we can come back to it later if needed (I don't think an email has gone out unless it's been sent to specific people rather than the list)
13:03:38 <pwaring> #topic DC24: Budget
13:03:45 <pwaring> #link https://docs.google.com/spreadsheets/d/1k2pcSD5dEVl6PAJBLy6ApqyzkvQrj8SSQhroGQ9aykQ
13:03:49 <pwaring> the budget has been approved by the DPL
13:03:56 <pwaring> is there anything we need to discuss at this point?
13:03:58 <youngbin[m]1> 🎉
13:04:51 <terceiro> https://lists.debian.org/msgid-search/Zb9pZcZyFUg2dexh@debian-20231117
13:07:34 <pwaring> #topic DC24: Website
13:07:40 <pwaring> #link https://debconf24.debconf.org/
13:07:51 <pwaring> website is in progress, do we need to say anything more?
13:08:20 <jmkim> The logo was selected, and the local team are finalising the logo
13:08:34 <jmkim> After then we can change the logo
13:08:43 <pwaring> great!
13:08:47 <youngbin[m]1> I've filled in some content on visa page :)
13:09:08 <jmkim> Selected logo : https://lists.debian.org/debconf-team/2024/02/msg00005.html
13:09:09 <terceiro> if you need any help with website-related things feel free to ping me
13:09:25 <DLange> #link https://debconf24.debconf.org/about/visas/
13:09:49 <tumbleweed> \o
13:10:37 <nattiemh[m]> Apparently not all nationalities need to apply for the k-eta
13:10:42 <nattiemh[m]> Which surprised me a bit
13:10:43 <weepingclown> o/
13:11:08 <nattiemh[m]> (Sorry, just while I was thinking of visas)
13:11:30 <pwaring> #topic DC24: Teams
13:11:33 <pwaring> #link https://wiki.debian.org/DebConf/24/TeamRoles
13:11:50 <pwaring> are the teams more or less agreed now? if so we can take this off future agendas
13:13:07 <jmkim> \o/ seems almost filled, I think we can take this off?
13:14:22 <terceiro> is there something noteworthy missing?
13:14:59 <pwaring> every team has helpers, a few are missing a lead
13:15:10 <weepingclown> I'm not sure but last I checked, the kanban board there was still had tasks from debconf23
13:16:49 <jmkim> I guess, some of long-term team people are missing in the table,
13:17:04 <DLange> that's because the teams were taken out
13:17:46 <DLange> I'm pretty sure the Video team will do video or the sponsor's team will do fundraising
13:18:44 <pwaring> okay, teams will probably change a bit but I think we can leave it for now
13:18:54 <pwaring> #topic DC24: Site visit
13:20:45 <jmkim> Site visit is planned during the next week
13:20:52 <pwaring> \o/
13:21:17 <youngbin[m]1> some local team folks should be also joing friday?
13:21:36 <jmkim> During the period, some of the local team people will join on Friday
13:22:20 <jmkim> 8 local team people are going to join together
13:25:14 <pwaring> #topic DC24: Sponsors
13:26:55 <DLange> we have the first two \o/
13:27:08 <DLange> and it seems the brochure and flyer are coming along
13:27:42 <jmkim> local team internally are trying to get the government sponsors, we are contacting and discussing
13:28:22 <jmkim> I will report after there are any worthy updates
13:28:55 <jmkim> #link https://salsa.debian.org/debconf-team/public/data/dc24/-/tree/main/fundraising
13:29:32 <jmkim> Fundraising flyer and brochure uploaded to salsa
13:29:53 <jmkim> Here are compiled PDF version : https://salsa.debian.org/debian-kr-team/DebConf/temp
13:31:02 <jmkim> We applied the temporary logo for now, and will change to the selected logo soon when finalised ..
13:31:12 <jmkim> \o/
13:32:48 <pwaring> all looks good, is there anything else we need to discuss on this (I've merged sponsors / fundraising into a single item for next time)
13:35:10 <DLange> doesn't look like it atm
13:35:39 <pwaring> #topic DC24: Promotion campaign
13:38:29 <pwaring> last time we were looking at FOSSASIA and FOSDEM (which was last w/e)
13:39:57 <youngbin[m]1> Regarding FOSSASIA, on last local team meeting, we decided to merge debian booth with Korean foss community booth - for running things easier
13:43:07 <pwaring> okay, anything else on promotion?
13:43:53 <pwaring> #topic DC25
13:44:01 <youngbin[m]1> and we've submitted booth application. will share updated once approved
13:44:01 <pwaring> #link     Site visit
13:44:05 <pwaring> #undo
13:44:05 <MeetBot> Removing item from minutes: <MeetBot.items.Link object at 0x11bb3d0>
13:44:18 <pwaring> #link https://wiki.debian.org/DebConf/25/Bids/
13:44:33 <pwaring> we've currently got 3 bids for DC25: Japan, Germany, France
13:44:47 <pwaring> the deadline is 9th February for bids to be submitted, according to gwolf's most recent email
13:45:19 <pwaring> then there will be an evaluation meeting on 16/02, and a decision by 29/02
13:47:21 <pwaring> #topic Meeting schedule
13:47:30 <pwaring> next meetings will be 20/02, 05/03, same time of 13:00 UTC
13:47:32 <pwaring> #topic AOB
13:47:38 <pwaring> anything else that we need to discuss
13:47:39 <pwaring> ?
13:47:39 * changwoo[m] often get confused as the korean date format is month/day  :)
13:48:06 <pwaring> ah right, I'll use the full month name in future
13:48:43 <jmkim> doubleO is discussing with committee about the local fiscal sponsorship
13:50:48 <jmkim> I will share here the update when the discussing finished .. o/
13:51:10 <pwaring> great
13:51:17 <pwaring> if there's nothing else, thanks everyone for coming and see you in two weeks!
13:51:21 <pwaring> #endmeeting