12:57:25 #startmeeting DebConf 24 orga team meeting. Agenda: https://deb.li/dc24meet 12:57:25 Meeting started Tue Mar 5 12:57:25 2024 UTC. The chair is pwaring. Information about MeetBot at http://wiki.debian.org/MeetBot. 12:57:25 Useful Commands: #action #agreed #help #info #idea #link #topic. 12:57:28 #topic Roll call 12:57:33 say hi if you're here 12:57:49 o/ 12:57:50 \o 12:57:53 \o/ 12:57:57 hi o/ 12:57:59 o/\o 12:58:00 o/ 12:58:22 hi! 12:58:26 o/ 12:58:40 o/ - I'm outside now so could be difficult to respond :) 12:58:53 hi 12:58:59 o/ 12:59:31 Hi 13:00:25 Ho / 13:00:40 #topic DC23: Outstanding reimbursements 13:01:13 o/ 13:01:16 * tumbleweed will look at this stuff ASAP 13:01:20 I've set aside some time 13:02:06 ok cool, we'll carry it forward 13:02:17 #topic DC24: Accommmodation 13:02:39 not sure there's much new to report on that now 13:02:40 We gathered 3 rooms in the school guesthouse 13:02:47 aside from that :) 13:02:48 Each room have only one "double-sized" bed 13:03:34 we also have pricing on accommodation as a later item 13:03:42 Last time we discussed about the room for the transgenders, the couples and the families who grouped by different gender 13:04:16 Those rooms can be allocated for these 13:04:36 that's going to be more than three pairs of people 13:04:45 Although the quantity is so small .. 13:04:55 for families, i guess that's not much 13:05:06 many* 13:05:45 We should do as much as we can 13:05:50 ...but not more than that ;-) 13:06:04 \o/ 13:06:24 Last time I argued that some people can stay at near-ish hotels... And even some of them can stay sponsored if we believe it should 13:06:43 I'm very happy you were able to find those three rooms. It's way better than not having them! 13:07:06 ok, let's leave this as a work in progress then 13:07:18 #topic DC24: Sponsors and fundraising 13:07:42 The fundraising documents were published 13:07:54 https://media.debconf.org/dc24/fundraising/debconf24_sponsorship_brochure_en.pdf and https://media.debconf.org/dc24/fundraising/debconf24_flyer_brochure_en.pdf 13:08:48 any progress on pinging the past sponsors? 13:08:49 Local team translated them into Korean, after the meeting we will ask here to get published 13:09:59 not really, tumbleweed 13:10:17 do you need volunteers for that? 13:10:59 we have some volunteers but they have done nothing but ... volunteer yet 13:13:28 OK, so that's something that needs to start happening 13:13:38 (as you know) 13:14:09 yep, no news to me 13:14:47 shall we leave it with the team for now, but hopefully get the emails sent in the next 2 weeks? 13:15:04 sounds like this needs to be a priority? 13:15:35 we had an email last week from Lenovo asking about sponsorship too 13:15:47 and some other sponsors, too 13:16:13 the most awesome ones even remember by themselves 13:16:37 #action Previous sponsors to be contacted about sponsoring again 13:16:45 #topic DC24: Content 13:16:50 CFP is ready! 13:17:02 And has been for a while! :-) 13:17:09 We are basically waiting for registration to open 13:17:26 is there anything stopping us oopening registration? 13:17:40 we should test the registration process before opening it to the public 13:17:41 We decided some pricings for the registration form, 13:17:45 Accommodation per night : 21 EUR per person per night 13:17:47 AFIAU, the registration costs? 13:17:48 Food : 5.7 EUR per meal 13:17:50 may be mop up the website before opening registration? 13:17:51 Conference Dinner : 25 EUR per person 13:17:57 https://debconf24.debconf.org/about/debconf/ looks ... incomplete 13:18:09 (and so do many other pages) 13:19:06 Webpages, me (and local team) will start for removing all the FIXMEs for this week 13:19:19 \O/ 13:19:26 we agreed in the past meeting this.. can we add this after opening registration? AGREED: registration form will include info on attendee list given to government sponsors 13:20:04 changwoo: yes, we can. please file a bug / MR about that 13:20:06 shall we set a deadline of the next meeting (19 Mar) to have all the info on the website so we can open registration? and maybe we can test in the meantime 13:20:46 yes please --- we are pushing deadlines for Content already! 13:20:52 tumbleweed: Should that be requested to the wafer? or the dc24 website 13:20:54 (deadline for sending out CfP was February 20...) 13:21:39 jmkim: probably wafer-debconf, it's becoming a regular occurance 13:22:12 ^noted 13:22:38 we set up that deadline especially for people requesting bursaries. We would like to have enough time to get proposals and review them before bursary requests opens 13:22:59 right 13:24:14 okay, if we can make a big push on the website and testing registration, hopefully we can open by the next meeting (of course earlier would be even better :) 13:24:28 is there anything else we need to discuss on content? 13:24:38 no from my side 13:24:53 gwolf? 13:24:59 * gwolf whistles with no further info to add 13:25:07 shame that you cannot hear my beautiful whistling 13:26:28 #topic DC25 13:26:34 do we need to say anything on DC25 at this point? 13:27:09 FWIW, I am waiting for some news about Brest. will ping relevant people today 13:27:48 Yes --- we have not made the official announcement 13:27:58 and that should fall to the Committee to do 13:28:23 I see no reason not to do it, but... Can you #action me to push the committee to declare? 13:29:40 #action gwolf to push committee to declare DC25 announcement 13:29:51 #topic Meeting schedule 13:30:06 Next meeting is 19th March, then 2nd April (same time as usual, 13:00 UTC) 13:30:09 #topic ABO 13:30:11 #undo 13:30:11 Removing item from minutes: 13:30:14 #topic AOB 13:30:18 anything else that we need to discuss? 13:32:02 ok, thank you all for coming and see you in 2 weeks! 13:32:04 #endmeeting