12:57:25 <pwaring> #startmeeting DebConf 24 orga team meeting. Agenda: https://deb.li/dc24meet
12:57:25 <MeetBot> Meeting started Tue Mar 19 12:57:25 2024 UTC.  The chair is pwaring. Information about MeetBot at http://wiki.debian.org/MeetBot.
12:57:25 <MeetBot> Useful Commands: #action #agreed #help #info #idea #link #topic.
12:57:28 <pwaring> #topic Roll call
12:57:32 <jmkim> o/
12:57:35 <pwaring> as always, say hi if you're here
12:57:43 <srud> o/
12:57:50 <DLange> hi if you're here
12:58:07 <santiago> hi!
12:58:07 <EnkelenaH[m]> hi
12:58:40 <weepingclown> o/
13:00:10 <tumbleweed> o/
13:00:44 <pwaring> #topic DC23: Outstanding reimbursements
13:01:04 <lenharo> hi
13:01:12 * tumbleweed sent a mail with reminders to collect outstanding reimbursements
13:01:16 <akashsanthosh[m]> Hi
13:01:32 <pwaring> tumbleweed: great, I'll take it off for future meetings then
13:01:37 <tumbleweed> gave 10 April 2024. as the deadline
13:01:56 <tumbleweed> people with outstanding requests will now get automated weekly emails from the system, too
13:02:08 <tumbleweed> we found out that a few of the outstanding reimbursements had actually already been reimbursed
13:02:19 <tumbleweed> either outside the system or ahead of time (and therefore also outside the system)
13:02:32 <tumbleweed> that's it on that topic
13:02:44 <tumbleweed> oh, one person got over-reimbursed, waiting on SPI to decide how to handle that
13:03:04 <pwaring> #topic DC24: Registration
13:03:47 <pwaring> last time we agreed to update the website and open registration
13:04:10 <DLange> the people testing on wafertest found issues
13:04:37 <jmkim> There are some outstanding in-discussion MRs in dc24 websites
13:05:06 <DLange> #link https://salsa.debian.org/debconf-team/public/websites/dc24/-/merge_requests/
13:05:54 <jmkim> And on debconf-wafer, can this be implemented for the registration:
13:06:00 <jmkim> https://salsa.debian.org/debconf-team/public/websites/wafer-debconf/-/issues/45
13:06:17 <jmkim> s/debconf-wafer/wafer-debconf/
13:07:49 <jmkim> this form will be needed for the korean government sponsors programmes (which the local team applied on Feb and still waiting for the result)
13:08:16 <tumbleweed> yeah, we can add that
13:08:46 <DLange> do we want the non-consent option?
13:08:53 <youngbin[m]> o/
13:09:02 <DLange> as in ... you have to consent if you attend?
13:09:24 <DLange> because we saw in India that the team forwarded the Visa info regardless
13:10:21 <tumbleweed> we were just thinking of adding a sentence to the first page of registration saying your information may be shared with government sponsnors
13:10:24 <tumbleweed> (last year)
13:10:45 * jmkim looking for changwoo
13:12:24 <jmkim> I guess if people do not very afraid about "their infos will be shared to gov", then adding a sentence to the first page is the best for us
13:12:53 <pwaring> presumably most people will have their info shared anyway when they apply for a visa?
13:13:06 <DLange> yes. And even if they are afraid, we've breached their trust once, I would prefer us to not mis-promise again
13:13:29 <jmkim> I remember the purpose of gathering the info is estimating "how many real oversea people" are attending, not fake
13:13:38 <pwaring> if we put something on the first page, would that be the simplest solutiomn
13:13:58 <pwaring> given that we want to open registration ASAP
13:14:23 <youngbin[m]> seems like adding check-box requires some more time to be applied?
13:14:29 <jmkim> okay, I (and changwoo) will submit the issue again for the first page text ..
13:14:40 <pwaring> great
13:14:48 <pwaring> is there anything blocking the other requests being merged?
13:15:12 <tumbleweed> I think there were some decisions pending on meals
13:15:51 <DLange> the comments in the PR #14 seem conclusive
13:16:03 <pwaring> there seems to be a decision, it's more of a case of how do we set that up in wafer
13:16:12 <pwaring> (only 10 hours ago, so people may not have seen it yet)
13:16:14 <jmkim> tumbleweed we decided today but have some doubts about the websites settings.py, so I asked MR #14
13:16:25 <tumbleweed> OK
13:16:37 <jmkim> thanky \o/
13:16:47 <DLange> #link https://salsa.debian.org/debconf-team/public/websites/dc24/-/merge_requests/14/diffs
13:17:03 <DLange> (for the benefit of people reading the minutes)
13:17:15 <jmkim> other MRs are improving the pages, which can be applied just after opened the registration I guess
13:17:53 <DLange> or that :o)
13:18:54 <pwaring> okay, can we say we'll get the text added to the first page and then launch once we've ironed out any bugs?
13:19:57 <jmkim> pwaring +1
13:20:19 <jmkim> currently dc24 websites (and data) repo issues menu is not available,
13:21:08 <jmkim> let's use it for reportbug
13:21:46 <tumbleweed> ah, let's fix that
13:21:49 <jmkim> can someone open those? (i do not have permission)
13:21:56 <jmkim> \o/
13:22:21 <tumbleweed> issues enabled for the dc24 website
13:22:27 <weepingclown> on the topic of website, are the accounts from previous year(s) still there? Because signing in with sso this time gave me username {name}1
13:22:31 <tumbleweed> weepingclown: no
13:22:58 <tumbleweed> every year is a separate website
13:23:36 <weepingclown> tumbleweed: but it says user with same username already exists when I try to remove the 1 in edits
13:24:46 <weepingclown> I hope I haven't created two ac this years as well, let's move on from that :P
13:24:59 <tumbleweed> weepingclown: did you maybe sign-up by email?
13:25:02 <pwaring> is there anything else we need to cover on registration
13:26:52 <tumbleweed> I think someone reported a bug, too
13:26:58 <tumbleweed> IIRC some crash in the registration form
13:28:58 <pwaring> okay, let's give people a couple of days to test/report bugs then?
13:29:11 <DLange> tumbleweed: "and got an "Internal server error" at step-7" from backlog before the meeting
13:30:25 <Giyeonbang[m]> hi
13:32:01 <tumbleweed> ah, I found it
13:33:08 <pwaring> I'm going to move us on now as we've got a few more items to go through
13:33:12 <pwaring> #topic DC24: Accommodation
13:33:38 <tumbleweed> the datepickers are broken too
13:33:40 <JunsangMoon[m]> Sry, too late to join?
13:33:49 <jmkim> About gathering the rooms for families or couples grouped by different genders,
13:33:58 <jmkim> last week, firstly, I requested quotation from some good-quality hotels nearby the gwangalli beach, and all the responses are quite expensive, even though the group discount was applied
13:33:58 <weepingclown> tumbleweed: I was just about to mention that
13:34:10 <jmkim> This week I am going to get the quotations from lower quality hotels (motels)
13:34:23 <jmkim> However, I heard, the reason of the expensive cost were not only their quality or location, but our dc24 period is in "peak season" middle of the summer vacation (July - Aug)
13:35:17 <jmkim> Anyway I will get quotations from the motels, I will start the discussion after then
13:36:12 <pwaring> anything else on accommodation at this point?
13:36:26 <jmkim> this is all the updates regarding to the accommodation for now
13:37:11 <pwaring> #topic DC24: Sponsors & fundraising
13:39:10 <pwaring> do we have anything to update on sponsors?
13:39:22 <tumbleweed> enabled issues for dc24 data too
13:39:26 <jmkim> (thankfully, I can see a lot of sponsor logos in our websites, many thanks to the fundraising team)
13:40:28 <jmkim> tumbleweed good good
13:40:47 <pwaring> #topic DC24: Call for Wiki review
13:40:49 <pwaring> #link https://wiki.debian.org/DebConf/24/TouristGuide
13:41:15 <pwaring> as it's a wiki, we can leave people to edit/make comments outside of the meeting, unless there's something we need to discuss now
13:42:19 <pwaring> #topic DC24: Audio/Visual
13:42:30 * jmkim looking for Giyeonbang[m]
13:43:10 <youngbin[m]> Giyeon bang: you have anything to discuss or request for some feedbacks?
13:44:50 <Giyeonbang[m]> The discussion started in the chat room #debconf-video, but has past DebConf ever used speakers in a small room before?
13:45:01 <tumbleweed> it's nice to have speakers in all the rooms
13:45:10 <tumbleweed> if there are speakers, then people know to use the microphone
13:45:23 <tumbleweed> if it's only for the recording, people forget
13:45:32 <tumbleweed> (they forget anyway, but having speakers helps)
13:45:47 <Giyeonbang[m]> >> Unlike this room, the other two rooms didn't need to rent an amplifier.
13:46:18 <tumbleweed> also, if anyone wants to play a video, or have a remote attendee on a jitsi call, we need speakers
13:46:32 <tumbleweed> I mean remote participant
13:47:59 <Giyeonbang[m]> In room 3-BoF is much smaller than other two room. (main hall, somin hall) / and not accessible existing equipment.
13:50:46 <tumbleweed> shall we continue this discussion in #debconf-video?
13:51:07 <pwaring> yes let's do that if there's no immediate decision to be made
13:51:19 <pwaring> #topic DC25
13:51:39 <pwaring> the only thing to say on this (unless gwolf wants to interject) is that DC25 will be in Brest and this has been officially announced
13:51:41 <Giyeonbang[m]> Yes.
13:51:57 <pwaring> (Brest in France, in case there is another Brest)
13:52:42 <pwaring> #topic Meeting schedule
13:52:50 <pwaring> the next meetings will be: 2nd April, 16th April
13:53:09 <pwaring> same time of 13:00 UTC, but that will be an hour earlier in some places due to clocks moving forward
13:53:43 <pwaring> #topic AOB
13:53:47 <pwaring> anything else that we need to cover?
13:53:48 <santiago> there is another Brest, in Belarus. Please, take the good train ;-)
13:54:19 <h01ger> there are several more, in different countries. but only one brest in france, it seems. :)
13:54:49 <h01ger> there's also "3232 Brest', which is an asteroid.
13:55:06 <Giyeonbang[m]> Seems good. A/V topics are continued in other channel.
13:55:29 <pwaring> ok, thank you all for coming and see you in two weeks!
13:55:31 <pwaring> #endmeeting