13:16:03 <pwaring> #startmeeting DC24 orga team meeting. Agenda: https://deb.li/dc24meet
13:16:03 <MeetBot> Meeting started Tue Apr 30 13:16:03 2024 UTC.  The chair is pwaring. Information about MeetBot at http://wiki.debian.org/MeetBot.
13:16:03 <MeetBot> Useful Commands: #action #agreed #help #info #idea #link #topic.
13:16:07 <pwaring> #topic Roll call
13:16:12 <pwaring> as always, say hi if you're here
13:16:18 <srud> o/
13:16:36 <tumbleweed> hi
13:16:49 <jmkim> hi o/
13:16:50 <DLange> hi if you're here
13:16:53 <akashsanthosh[m]> Hi
13:16:58 <changwoo[m]> o/
13:17:11 <sahilister> hello
13:17:31 <h01ger> \o
13:18:07 <Giyeonbang[m]> O/
13:18:32 <EnkelenaH[m]> hello
13:19:31 <pwaring> #topic Registration
13:20:18 <pwaring> registration is open, not sure if we have any stats on this yet? (there's usually a page somewhere but I can't find it)
13:20:39 <tumbleweed> https://debconf24.debconf.org/register/statistics/
13:20:53 <DLange> 142 people fully registered so far
13:21:02 <DLange> 177 total accounts
13:21:28 <tumbleweed> 177 people started the registration process
13:21:29 <pwaring> is that about right for this point in the process, or are we under/over
13:21:29 <Giyeonbang[m]> Oh, Busaries, Such wow...
13:21:56 <jmkim> In the stats page, I couldn't click the buttons, was it intended?
13:22:09 <DLange> no, its broken
13:22:24 <tumbleweed> there's an MR to fix it, IIRC
13:22:26 <pwaring> #link https://debconf24.debconf.org/register/statistics/
13:22:52 <tumbleweed> ah, merged even
13:22:54 <Giyeonbang[m]> Not working links
13:22:56 <jmkim> alrighty good to know
13:23:01 <DLange> yeah, but for some other use of the same widget :)
13:23:24 <jmkim> 😵‍💫
13:23:47 <tumbleweed> I'll cut a new wafer-debconf release and deploy it
13:24:02 <DLange> Ctrl-U works
13:24:35 <pwaring> tumbleweed: thanks
13:24:40 <pwaring> is there anything else we need to say on registration?
13:24:41 <tumbleweed> I see some registration payments have been received, so that's all working
13:27:36 <DLange> (crickets)
13:27:39 <pwaring> #topic Accommodation
13:28:38 <jmkim> No updates for now, we can discuss when we get registration shapes around mid May i guess
13:29:18 <pwaring> #topic Sponsors & fundraising
13:29:38 <pwaring> last time we agreed to review the layout of the sponsors page (actioned to website team)
13:29:49 <pwaring> #link https://debconf24.debconf.org/sponsors/
13:32:16 <Giyeonbang[m]> Nice alt tags. :)
13:32:49 <sahilister> As for sponsorship, we have roughly raised 67% of the budget amount
13:33:08 <tumbleweed> well done
13:33:34 <sahilister> so encouraged to reach out if possible for potential leads
13:33:36 <tumbleweed> does that mean that we want to increase the bursary budget?
13:33:58 <DLange> let the bursary team decide that?
13:34:19 <tumbleweed> OK
13:35:07 <DLange> because review first and then see how much of a gap we have
13:35:09 <akashsanthosh[m]> Btw, just mentioning. I didn't knew that the bursary could only be updated to lower amounts. My bas
13:35:13 <akashsanthosh[m]> *bad
13:35:22 <pwaring> we also have another item for budgeting (next)
13:35:30 <DLange> it can be raised still akashsanthosh[m]
13:35:41 <DLange> you can only lower it *after* acceptance
13:35:50 <tumbleweed> before acceptance you can adjust it either way
13:35:54 <tumbleweed> err before bursaries close
13:36:00 <akashsanthosh[m]> I tried.
13:36:06 <DLange> try harder
13:36:31 <DLange> I raised mine after booking flights and that worked
13:37:04 <pwaring> do we have anything else to discuss specifically on sponsors?
13:37:05 <tumbleweed> akashsanthosh[m]: you are looking at debconf24, not 23?
13:37:09 <DLange> are you sure you are on the DC24 and not DC23 website like some of your colleagues?
13:37:28 <tumbleweed> the statistics page is working now
13:38:01 <akashsanthosh[m]> No no I double checked. Lemme check again and update here later
13:38:01 <DLange> quick fix
13:38:16 <DLange> now please fix the sponsor spacing, tumbleweed
13:38:18 * tumbleweed closes dc23 registration :P
13:38:20 <pwaring> #topic Budgeting
13:38:29 <pwaring> #link https://docs.google.com/spreadsheets/d/1k2pcSD5dEVl6PAJBLy6ApqyzkvQrj8SSQhroGQ9aykQ/
13:39:59 <DLange> we are about USD 35k over budget and as sahilister said earlier about USD72k short of meeting a black zero
13:40:42 <DLange> we have some sponsor leads still but they will not close the gap unless we get some of the big conglomerates from South Korea in
13:41:09 <pwaring> from other confs I know about, sponsorship is a lot harder than it used to be (e.g. EMFCamp is struggling)
13:41:26 * weepingclown[m]1 is trying to catchup
13:42:05 <DLange> we started late but thanks to sahilister we look quite good
13:43:13 <DLange> the budget is a bit growing still (hotel, video rentals) but may reduce itself a bit based on attendance (which looks low currently, but we are early)
13:46:01 <pwaring> anything else we need to say on budget?
13:46:32 <jmkim> tumbleweed: is it good to reflect this version to budget.ledger?
13:47:10 <tumbleweed> yes, please
13:47:54 <jmkim> and after filing, should it be improved more? or request to DPL for approval?
13:48:06 <tumbleweed> let's try and get some team travel budgets
13:48:17 <jmkim> Alrighty o/
13:48:18 <tumbleweed> can you ask each of the teams for a travel budget?
13:48:26 <tumbleweed> I mean, each one that we usually cover
13:48:41 <tumbleweed> AV is expensive :(
13:48:52 <jmkim> Yup, I will ask
13:50:51 <pwaring> #topic DebConf 25
13:50:58 <pwaring> is there anything to say about DC25 at the moment?
13:51:05 <Giyeonbang[m]> Oh.... Maybe Audio is near the lowest, but in Video, can decrease.
13:51:45 <Giyeonbang[m]> I will be recalculate.
13:53:07 <pwaring> #topic Meeting Schedule
13:53:32 <pwaring> next meetings will be 14th May and 28th May - once we're into June we might want to move to weekly meetings (or earlier if people think it's useful)
13:53:37 * tumbleweed had a quick check. Only 1 person registered for dc23 this year. And they registered for dc24 too
13:53:43 <pwaring> #topic AoB
13:53:46 <pwaring> anything else?
13:54:21 <akashsanthosh[m]> Is that me. No I dont think so
13:54:41 <tumbleweed> akashsanthosh[m]: no
13:54:51 <tumbleweed> but I can only see people who *completed* the registration
13:54:53 <Giyeonbang[m]> For me, just need to local team.
13:55:06 <Giyeonbang[m]> *Ask
13:55:15 <pwaring> ok, thank you for coming and see you in two weeks!
13:55:18 <pwaring> #endmeeting