13:00:20 <pwaring> #startmeeting DC24 orga team meeting. Agenda: https://deb.li/dc24meet
13:00:20 <MeetBot> Meeting started Tue Jul 16 13:00:20 2024 UTC.  The chair is pwaring. Information about MeetBot at http://wiki.debian.org/MeetBot.
13:00:20 <MeetBot> Useful Commands: #action #agreed #help #info #idea #link #topic.
13:00:24 <pwaring> #topic Roll call
13:00:28 <pwaring> as always, say hi if you're here
13:00:57 <DLange> say hi if you're here
13:01:01 <nattie> come here, bread products!
13:01:05 <akashsanthosh[m]> Hi
13:01:17 <nattie> you're not Akash!  you didn't say "hoi"
13:01:34 <tumblingweed> o/
13:01:38 <jmkim> o/
13:02:10 <akashsanthosh[m]> Sorry. I was hoi'ing someone else
13:02:40 <Giyeonbang[m]> o/
13:02:43 <sahilister> hello
13:03:07 <changwoo[m]> o/
13:03:19 <shuggie[m]1> o/
13:03:27 <pwaring> #topic Registration
13:04:37 <Santiago[m]> \o
13:05:01 <pwaring> is there anything we need to say about registration? presumably the numbers are more or less finalised now
13:05:12 <DLange> Seems we have 300 (re-)confirmed attendees \o/
13:05:41 <pwaring> https://debconf24.debconf.org/register/statistics/
13:07:15 <weepingclown[m]1> o/
13:07:15 <pwaring> ok, let's move on to accommodation
13:07:19 <pwaring> #topic Accommodation
13:07:39 <pwaring> nattie: do you want to say anytthing about room assignments?
13:07:45 <tumblingweed> We still have a lot of unconfirmed attendees. I suspect numbers will be lower than expected
13:08:02 <tumblingweed> But we have had a spike in (local) registration recently
13:08:16 <tumblingweed> (sorry, on the past topic)
13:08:31 <nattie> room assignments are effectively done now
13:08:54 <pwaring> great
13:09:05 <pwaring> someone has asked what is the after curfew process
13:09:21 <nattie> some local team members will be delegated to let people in
13:09:35 <jmkim> Let me express,
13:09:50 <jmkim> As requested by the dorm, reg team is finalizing the list of attendees who will be staying in the dorm
13:10:04 <jmkim> In this list, there is a column for "Arrival time during curfew"
13:10:23 <jmkim> Only the people who have this information provided will be allowed to receive a dorm card
13:10:40 <jmkim> During the curfew, the dorm guard officer will distribute the cards to the guests
13:12:08 <jmkim> Local team people can assist them with translation, as they cannot speak or understand English
13:12:10 <DLange> ok, thank you for the explanation
13:12:44 <pwaring> #topic Swag
13:12:48 <jmkim> However, unfortunately, the local team couldn't be delegated :(
13:13:33 <jmkim> Local team ordered all the swags yesterday
13:14:04 <jmkim> by WooheeYang's hard work in short days
13:14:06 <jmkim> https://salsa.debian.org/debian-kr-team/DebConf/issues/-/issues/69#note_506732
13:15:06 <pwaring> #topic Day trip
13:15:09 <jmkim> Tumbler, Mug, 2x Towels, Electronic handheld fan, Fan, Bookmark, Keyring
13:15:21 <jmkim> https://wiki.debian.org/DebConf/24/DayTrip
13:15:31 <youngbin[m]> o/
13:15:38 <pwaring> looks like the day trip start times have been added, so there's nothing to do now?
13:15:57 <tumblingweed> I still need to do the day trip booking UI
13:16:19 <jmkim> tumblingweed: thanks, 🫡
13:16:53 <Santiago[m]> tumblingweed: so registration won't be done via the wiki?
13:17:20 <changwoo[m]> It's interesting to locals because the trip A and B are known to be more popular places than the trip C...
13:17:50 <nattie> all the outdoorsy types are going for trip C
13:17:56 * nattie is emphatically not one of those
13:18:06 <Santiago[m]> I mean, if registration won't be done via the wiki, I think the registration pages should be removed
13:18:06 <tumblingweed> Santiago: we are doing some payment collection
13:19:02 <tumblingweed> Typically we don't post day trip options until the conference gas started
13:20:09 <jmkim> How about bulk import them when the system ready?
13:20:12 <DLange> probably just generating wafer invoices for the day trips will suffice? Just like a one-off script job?
13:20:38 <jmkim> ^^(cont') And mail them for the self-payment ..
13:20:44 <tumblingweed> We need to get the data to do that
13:21:06 <tumblingweed> Which is easier if signup is on the site
13:21:34 <DLange> it's ~100 records, don't over-engineer :)
13:21:47 <tumblingweed> I'm all for doing as little work as possible. But turning wiki page lists into invoices is horrible work
13:21:54 <olasd> looks like DLange is volunteering to collate the wiki and website data
13:22:16 <pwaring> ok, shall we leave this with tumblingweed for now then? as it doesn't sound like there's anything we can decide/do immediately
13:22:31 <DLange> olasd: I'll happily send you my rate sheet
13:22:36 <tumblingweed> Yeah, there's no urgency yet
13:22:57 <Giyeonbang[m]> Hmm... OK. Let it go~
13:23:07 <pwaring> #topic Content team
13:23:16 <Santiago[m]> o/
13:23:34 <Santiago[m]> a preliminary version of the schedule is already visible
13:23:44 <Santiago[m]> https://debconf24.debconf.org/schedule/
13:23:54 <Santiago[m]> thanks kanashiro for his hard work
13:24:16 <Santiago[m]> we have a couple of questions:
13:24:43 <Santiago[m]> 1) is it OK to schedule the group photo during the after lunch break on Tuesday?
13:25:15 <Santiago[m]> 2) who are the people from the local team to be added to the opening and closing ceremonies?
13:26:36 <jmkim> 2) At least changwoo should be added as we discussed yesterday. Let me discuss with him and will reply in #debconf-content
13:27:02 <Santiago[m]> jmkim: thanks!
13:28:43 <highvoltage> while you wait for your answers, how full is the schedule? is there still some space for late submissions?
13:29:05 <jmkim> 1) Any thoughts, group photo experts? o/ (I personally feel it will be OK)
13:29:46 <Santiago[m]> highvoltage: the schedule is well-packed, especially during the week, but we could find a slot for you, for sure :-)
13:30:41 <Giyeonbang[m]> jmkim: I have a LK-Samyang, Korean optical company 10mm Lens.
13:30:43 <jmkim> Santiago: We have 4 more adhoc rooms in Hyangpa bldg, will it be used formally?
13:31:03 * nattie just asked Paparazzo on the other channel
13:31:21 <Santiago[m]> nattie: thanks!
13:32:06 <nattie> most attendees should already be there by tuesday
13:32:14 <Santiago[m]> jmkim: that adhoc events could be handled during the conference
13:32:16 <Giyeonbang[m]> <Santiago[m]> "1) is it OK to schedule the..." <- LGTM.
13:32:39 <Santiago[m]> OK, so for 2), you could answer later on #debconf-content
13:33:57 <jmkim> 🫡
13:35:06 <Santiago[m]> I think we can move on, if no other comments/questions regarding the schedule
13:36:05 <pwaring> #topic DebConf 25
13:36:16 <nattie> Santiago[m]: still you :)
13:36:22 <nattie> any news?
13:36:58 <Santiago[m]> o/ (again)
13:37:07 <Santiago[m]> no news for now
13:38:14 <nattie> OK.  we'll be delighted to meet and talk to Team Brest very soon!
13:38:26 <pwaring> #topic Meeting schedule
13:38:31 <bensmrs> So will Team Brest be :)
13:38:35 <pwaring> no more IRC meetings, as the next one will be on site
13:38:57 <nattie> (hello, part of Team Brest!)
13:39:01 <pwaring> so I will leave you all in the capable hands of whoever organises those
13:39:11 <pwaring> #topic AoB
13:39:15 <pwaring> anything else we need to discuss?
13:39:16 <nattie> yes!  i have other business!
13:39:26 * pwaring gives nattie the floor
13:39:28 <nattie> the arrival PDF
13:39:41 <Giyeonbang[m]> I will be write some Welcome PDF, how can I get some needs?
13:39:49 <nattie> there is a VAST amount of information on the wiki, and we'd like to condense that into something smaller
13:39:51 <Giyeonbang[m]> Yes, thank you nattie ;).
13:40:10 <nattie> Giyeonbang[m]: talk to me after?  might as well share the work
13:40:13 <highvoltage> I was thinking it would be nice to go to once you arrive at the university (like, is there signs? a visitor center where you have to sign in?)
13:40:14 <jmkim> In local team, we have an salsa issue: https://salsa.debian.org/debian-kr-team/DebConf/issues/-/issues/11
13:40:24 <jmkim> ^Giyeonbang assigned
13:40:33 <Giyeonbang[m]> nattie: OK, I see.
13:40:34 <highvoltage> (bah I lost some words in that sentence)
13:41:15 <nattie> well, having established contact i guess that's all for that topic
13:41:34 <tumbleweed> Giyeonbang[m]: I would look at some of the previous ones
13:41:42 <pwaring> anything else before we close?
13:41:45 <tumbleweed> and at the questions people are asking on IRC and to the registration email by email
13:42:08 <nattie> they're not on the registration alias, but i can give them a sample of the kinds of questions we get
13:42:14 <highvoltage> https://jonathancarter.org/files/debian/debconf/pollito-dc16-guide.pdf :p
13:42:42 <nattie> pollito not trust banks, keep all moneys in nest
13:42:44 <pwaring> ok, thank you all for coming and have fun at DebCamp/DebConf!
13:42:46 <pwaring> #endmeeting