17:00:07 <pwaring> #startmeeting DC25 orga team meeting. Agenda: https://deb.li/dc25meet
17:00:07 <MeetBot> Meeting started Tue Sep 17 17:00:07 2024 UTC.  The chair is pwaring. Information about MeetBot at http://wiki.debian.org/MeetBot.
17:00:07 <MeetBot> Useful Commands: #action #agreed #help #info #idea #link #topic.
17:00:12 <pwaring> #topic Roll call
17:00:15 <pwaring> as always, say hi if you're here
17:00:28 <jmkim[m]> Hi o/
17:00:28 * highvoltage 
17:00:32 <disaster2life> heya!
17:00:36 <sahilister> hello o/
17:00:39 <jmkim> Hi /o
17:00:45 <DLange> \o/ Hello
17:01:04 <akashsanthosh[m]> Hoi
17:01:06 <tumbleweed> \o
17:01:11 <EnkelenaH[m]> hi
17:01:17 <tumbleweed> I'm not going to be at a computer much longer, though
17:01:17 <Lenharo[m]1> i
17:01:19 <Lenharo[m]1> *hi
17:02:09 <nattie> hola
17:02:40 <pwaring> #topic DebConf 24
17:02:48 <pwaring> is there anything outstanding on DC24 we need to discuss / update?
17:03:00 <gwolf> o/
17:03:07 * gwolf is in a RL meeting
17:03:32 <gwolf> Just have to say I haven't been able to put my mind in the "thank you" mail to the sponsors yet :-(
17:03:42 <disaster2life> two mettings, twice productivity
17:03:47 <gwolf> yay!
17:03:53 <jmkim> Me neither for Korean sponsors yet
17:03:58 <sahilister> and we're about to begin DC25 fundraising efforts ;)
17:04:47 <tumblingweed> Finances are being wound up
17:04:56 <tumblingweed> Reimbursements are mostly in git
17:05:06 <tumblingweed> If you have any more, submit ASAP
17:05:17 <Santiago[m]> I will be trying to join the meeting as soon as possible. Sorry
17:05:30 <DLange> that does not include the normal travel-reimbursements, right?
17:06:00 <bensmrs> o/
17:06:11 <DLange> tumblingweed: ^
17:06:23 <jmkim> DLange: In git, no. Am I right, tumblingweed?
17:06:31 <tumblingweed> Get those in, too
17:06:47 <DLange> smirk, I take that as a no rush still :)
17:07:28 <disaster2life> the mail said last time to get those was december?
17:07:41 <tumblingweed> Yeah
17:08:34 <pwaring> anything else on DC24?
17:10:14 <pwaring> #topic DC25: Sponsors & Fundraising
17:10:47 <bensmrs> Just got out of a quick sponsors team meeting
17:11:10 <DLange> I put the #infos into the agenda
17:11:42 <bensmrs> oh nice, so nothing to say I guess :P
17:12:08 <bensmrs> but we’re working on it™, both local and global sponsors
17:12:13 <pwaring> does the brochure need to be proofread now, or is it still being worked on
17:12:19 <bensmrs> still a little early
17:12:39 <bensmrs> should be ready soon-ish
17:12:56 <bensmrs> (local sponsors are already asking for it)
17:14:16 <pwaring> okay, sounds like it's all in-hand
17:14:19 <pwaring> which is good!
17:14:23 <bensmrs> it is :)
17:14:26 <pwaring> #topic DC25: Accommodation
17:15:09 <pwaring> last time we were looking at more accommodation beyond the venue (which has ~150)
17:15:16 <bensmrs> Accomodation on campus has been formally confirmed. Tariffs are still confidential, 150 rooms have been allocated, but we’ll know on Jan 25 if we can push it to 200
17:15:25 <bensmrs> Still need to contact the other place
17:16:12 <bensmrs> (I’ll try to it this week)
17:16:29 <akashsanthosh[m]> was it mentioned before what kind of rooms it was, like single, double ... ?
17:16:39 <nattie> single
17:16:50 * gwolf is finally on only one meeting :-|
17:17:16 <bensmrs> We have cheap rooms with shared toilets and showers on the landing and less-cheap rooms with a toilet and shower
17:17:18 <bensmrs> all single
17:17:41 <gwolf> bensmrs: 150 rooms with single and single-only beds? (i.e. can a room be shared by a couple?)
17:18:18 <bensmrs> I think the beds are a bit too small for a couple, that’s why we’d target the other place
17:18:50 <gwolf> OK
17:19:16 <disaster2life> the other place was the remote homes or something? I can't remember the term
17:19:44 <bensmrs> yup, small houses
17:19:46 <DLange> camping ground with installed houses
17:20:10 <Santiago[m]> And I still need to contact some hotels
17:20:36 <pwaring> anything else on accommodation?
17:20:38 <bensmrs> (after I have a confirmation about the amount of houses we can book)
17:20:41 <Santiago[m]> There is one at the same distance than the camping site
17:21:07 <bensmrs> I think that’s all. WIP that will be dealt with very soon.
17:21:24 <Santiago[m]> Yeap
17:21:50 <pwaring> #topic DC25: Website
17:21:52 <pwaring> https://debconf25.debconf.org/
17:21:58 <pwaring> there is a website!
17:22:07 <gwolf> \o/
17:22:10 <nattie> woo yay!
17:22:11 <Santiago[m]> Thanks terceiro!
17:22:25 <bensmrs> Obviously, a lot of work is needed, but terceiro spun up the website :)
17:22:47 <Santiago[m]> We need to fix up the important dates
17:24:03 <terceiro> send MRs and feel free to ping me
17:24:07 <Santiago[m]> Nothing more to say about the website on my side, for nt
17:24:23 <Santiago[m]> *now
17:24:36 <Santiago[m]> terceiro: ACK
17:25:55 <pwaring> ok, we're nearly done then
17:25:59 <pwaring> #topic Meeting schedule
17:26:13 <pwaring> next meetings are 1st October and 15th October, 17:00 UTC
17:26:16 <pwaring> #topic AoB
17:26:20 <pwaring> anything else that we need to discuss?
17:26:59 <Santiago[m]> Not here
17:27:08 <bensmrs> I have a meeting tomorrow morning to book the rooms at the school
17:27:22 <bensmrs> and to plan what local security will ask
17:28:35 <disaster2life> local security will ask for organising the event?
17:29:25 <akashsanthosh[m]> disaster2life: need to explain to the local security, like every other place...
17:29:32 <bensmrs> well, we’re a research institute with confidential research, and are subject to counterterrorism law
17:29:56 <bensmrs> I’ll have to say that you’re mostly not terrorists
17:30:17 <disaster2life> akashsanthosh[m]: hoped to confirm
17:30:17 <akashsanthosh[m]> but since a lot of foreigners are arriving...
17:30:33 <disaster2life> bensmrs: you do not know my affiliations :)
17:30:35 <bensmrs> We also need to work out how and when you can enter the buildings, and which buildings
17:30:46 <bensmrs> disaster2life: that’s why I wrote “mostly”
17:31:11 <bensmrs> also if we need to print special access cards, stuff like that
17:31:18 <gwolf> Mostly Harmless™
17:31:46 <disaster2life> my espionage plans are spoiled
17:31:53 <disaster2life> but yes good concerns to clear out then
17:32:08 <bensmrs> well, spying there is pretty hard
17:32:22 * weepingclown[m]1 joins *a bit* late
17:32:24 <bensmrs> if you fly a drone, it’s taken down in 15 minutes by the military
17:32:45 <akashsanthosh[m]> oh my my. no fly zone.
17:32:52 <bensmrs> yup
17:32:59 <disaster2life> so 14 minutes is the upper limit?
17:33:02 <bensmrs> the campus should be fine, but the beaches are a big no no
17:33:08 <akashsanthosh[m]> I wanted to get a drone shot around the lighthouse
17:33:22 <bensmrs> that should be fine
17:33:31 <bensmrs> it’s far enough from the military base
17:33:44 <disaster2life> there is a military base nearby?
17:33:50 <bensmrs> open Google Maps
17:33:57 <disaster2life> no? OSM
17:33:58 <bensmrs> Brest is blurred
17:34:02 <bensmrs> nope, Google Maps
17:34:29 <disaster2life> {insert comical censoring "brest" joke}
17:34:40 <disaster2life> but yes, think this is offtopic enough
17:35:00 <pwaring> ok, thank you all for coming and see you in 2 weeks!
17:35:01 <akashsanthosh[m]> The meeting is over right ?
17:35:02 <pwaring> #endmeeting