17:00:10 <pwaring> #startmeeting DC26 orga team meeting. Agenda: https://deb.li/dc25meet
17:00:10 <MeetBot> Meeting started Tue Sep  9 17:00:10 2025 UTC.  The chair is pwaring. Information about MeetBot at http://wiki.debian.org/MeetBot.
17:00:10 <MeetBot> Useful Commands: #action #agreed #help #info #idea #link #topic.
17:00:12 <pwaring> #topic Roll call
17:00:15 <pwaring> as always, say hi if you're here
17:00:23 <tumbleweed> Hello
17:00:28 <santiago> ¡buenas!
17:00:31 <DLange> howdie
17:00:36 <tumbleweed> (and as I mentioned earlier, I'd like to leave in about half an hour)
17:00:42 <martinbayo[mds]> Hola!
17:00:43 <EnkelenaH[mds]> hi
17:00:48 <eamanu> Buenas buenas!
17:01:51 <h01ger> moin
17:02:29 <nattie> hola!
17:02:30 <lenharo[m]> hi
17:04:14 <pwaring> #topic DC25
17:04:48 <pwaring> do we have any updates on post-DC25 activitiy? last time feedback and accounting were still open, along with reminding people about bursary payments
17:05:02 <tumbleweed> and conference finances still need to be documented
17:05:12 <tumbleweed> ah, you mentioned taht
17:05:54 <tumbleweed> feedback has been drifting in. Does someone want to prepare a summary?
17:06:25 <DLange> not on the alias :)
17:06:35 <tumbleweed> I did a general summary across multiple debconfs in: https://debconf-team.pages.debian.net/public/data/docs/feedback.html
17:07:45 <DLange> is there anything worth documenting / sharing beyond that?
17:08:07 <tumbleweed> not a whole lot
17:08:16 <tumbleweed> I mean, there's lots of specifics this year about food etc etc
17:09:00 <tumbleweed> shall we move on?
17:09:16 <pwaring> sure
17:09:22 <pwaring> #topic DC26: Santa Fe site visit
17:09:30 <tumbleweed> So, nattie and I visited Santa Fe (and Buenos Aires and even Montevideo) for a site visit, 2 weeks ago.
17:09:35 <tumbleweed> Thank you: eamanu, leommartinez[mds], martinbayo[mds], and santiago!
17:09:49 <tumbleweed> And the University and local government for their support
17:09:50 <santiago> <3
17:10:00 <tumbleweed> Photos: https://people.debian.org/~stefanor/dc26-site-visit/
17:10:03 <eamanu> \o/
17:10:06 <tumbleweed> (note: There are rooms in here that we won't be using, I expect we'll be concentrated in FICH with a big talk room in FADU)
17:10:09 <martinbayo[mds]> <3
17:10:26 <tumbleweed> We met some of the local community (site-visits are a good time to build local communities), and also saw the venues.
17:10:34 <tumbleweed> We stayed in the UNL ATE Hotel, which will be the primary on-site accommodation.
17:10:46 <tumbleweed> Not much to say, it's a nice hotel, rooms are spacious enough to squeeze 3 single beds in (I think that's the plan), and the accessible rooms look good.
17:10:50 <nattie> we've hopefully recruited a few volunteers already :)
17:10:57 <tumbleweed> There are only 2 lifts (that hold 3 and 4 people) for a fairly skinny tower hotel, I expect lots of running up and down the staircase.
17:11:04 <nattie> (and hope to increase that number over time)
17:11:04 <terceiro> from the pics everything looks pretty nice
17:11:09 <tumbleweed> The hotel breakfast probably needs some help to be good for vegans.
17:11:17 <tumbleweed> The venue wants to close at night, so we suspect we may do a late-night hacklab on one of the hotel's conference floors.
17:11:24 <santiago> AndreasTille[mds] will be happy then (about the lack of elevators)
17:11:41 <tumbleweed> There's also a nearby river for him to swim in (illegaly)
17:11:46 <AndreasTille[mds]> Yes, no elevators please!
17:11:59 <terceiro> no illegal activities please
17:12:11 <nattie> please be careful when swimming.  seriously.
17:12:13 <tumbleweed> my understanding is that you can swim in summer, but there won't be lifeguards in winter
17:12:17 <tumbleweed> so more like: be careful
17:12:18 <AndreasTille[mds]> As long as the river is clean that would be great - why is swimming illegal?
17:12:34 <nattie> AndreasTille[mds]: undercurrents, no lifeguards
17:12:41 <nattie> or that's why it's dangerous, anyway
17:13:02 <AndreasTille[mds]> OK, I'll try to make no trouble for DebConf organisers ...
17:13:13 <tumbleweed> (swim early and carefully)
17:14:01 <tumbleweed> from the video team PoV, we'll have to hire all the audio gear for all the rooms, we think
17:14:21 <tumbleweed> (We're not sure about even having working amps and speakers in the rooms)
17:14:38 <tumbleweed> and I guess we may have to lock up cameras in the video room at night
17:15:14 <tumbleweed> the next step there is to get some lists of available equipment from local suppliers
17:15:51 <weepingclown[m]1> oh o/
17:15:57 <weepingclown[m]1> forgot about the meeting
17:16:16 <tumbleweed> taxis and busses from university to town were pretty easy
17:16:19 <tumbleweed> (and not expensive)
17:16:24 <tumbleweed> I think we hope to do bus passes again
17:16:52 <tumbleweed> and some people will be accommodated in hotels in town (probably all self-payers)
17:17:20 <tumbleweed> lots of options there. And food and bars etc etc.
17:17:38 <tumbleweed> also, food and bars along the river, walknig distance from venue + hotel
17:18:04 <santiago> BTW, is la birra es bella planned to be a hacklab, right?
17:18:25 <tumbleweed> :P
17:18:33 <eamanu> Perhaps a BoF room?
17:18:54 <tumbleweed> they seem nice, thy gave us branded beer mugs
17:19:47 <weepingclown[m]1> debian branded by debconf time :)
17:20:08 <nattie> santiago: only if people pronounce it correctly :)
17:20:11 <pwaring> anything else we need to say on the site visit?
17:20:11 <tumbleweed> if you want to understand the room layout, you can see floorplans here: https://www.fich.unl.edu.ar/facultad/categorias/aulas-y-laboratorios/
17:20:26 <tumbleweed> We're looking at mostly being on the ground floor of FICH
17:21:04 <tumbleweed> pwaring: all from me
17:21:20 <martinbayo[mds]> tumbleweed: Plano FICH Planta Baja Edificio Principal   on the link
17:21:32 <nattie> and i already interspersed my comments :)
17:21:55 <tumbleweed> oh, getting ARS cash is complicated
17:22:01 <tumbleweed> I think we'll have to provide a guide
17:22:13 <tumbleweed> but basically, change USD at a cambio, or do western union
17:22:19 <tumbleweed> ATMs seem to suck for foreigners
17:23:03 <tumbleweed> cards widely accepted. At a small premium and worse exchange rate, but not significantly worse
17:24:18 <pwaring> okay I think that's everything on DC26 at this point
17:24:44 <pwaring> #topic COVID policy
17:24:59 <pwaring> this was being worked on last time
17:25:01 <martinbayo[mds]> i have something to add to DC26
17:25:16 <martinbayo[mds]> sorry
17:25:19 <pwaring> ok we can come back to DC26
17:25:28 <pwaring> sre4ever: do you have anyhting to say on the COVID policy work?
17:27:08 * tumbleweed needs to go
17:27:47 <pwaring> #topic DC26
17:27:53 <pwaring> martinbayo[mds]: the floor is yours
17:27:59 <martinbayo[mds]> Sorry I didn't add it to the schedule
17:28:24 <martinbayo[mds]> we were looking at the important dates,... (full message at <https://matrix.debian.social/ircbridge/media/v1/media/download/AcrZkwPf39HyCFCgx7tLeENoZ0X3QJx_gdYCi3jyhaNfGihfHqLnOcVWGTyCPWMH0ym0CD41oM306-_LaFrSiLxCeZU5IMogAG1hdHJpeC5kZWJpYW4uc29jaWFsL05NZXB6cU5jZ1pyZ2dIUmxpSGNTYnJlQQ>)
17:29:13 <terceiro> Feb - Opening of the Call For Proposals.
17:29:13 <terceiro> Feb  - Opening attendee registration.
17:29:13 <terceiro> April 20 - Last date to let us know if you need a visa to Argentina (email: visa@debconf.org with a copy of your passport).
17:29:13 <terceiro> April 20- Last day for submitting a talk that will be surely considered for the bursary analysis.
17:29:13 <terceiro> April 20 - Last date to apply for a bursary.
17:29:15 <terceiro> May 1 - Last day for bursary team review travel requests and make 1st round of offers to bursary recipients.
17:29:18 <terceiro> May 4 - Last day for submitting a talk that will be surely considered for the official schedule (early submission deadline).
17:29:21 <terceiro> May 18 - Last day for 1st round of bursary recipients to accept.
17:29:23 <terceiro> June 1 - Last day for submitting a talk that will be surely considered for the official schedule (early submission deadline).
17:29:28 <terceiro> June 14 - Last day to register with guaranteed swag, food and accommodation. Registrations after this date are still possible, but swag, food or accommodation are not guaranteed
17:29:31 <terceiro> Jul 5 - Last day to register.
17:29:33 <terceiro> Jul 5  - Last day to register for food or update food registration.
17:29:35 <terceiro> Jul 12 – Possible debcamp start – To Be Confirmed It depends on the UNL academic calendar - they do it in November/December
17:29:38 * terceiro expanding the matrix link
17:29:57 <tumbleweed> do we want to try to push bursaries even earlier?
17:30:08 <terceiro> I think we should
17:30:27 <tumbleweed> set an aim of opening bursary registration before registration
17:30:48 <tumbleweed> and then we can maybe push bursaries a month earlier
17:30:49 <pwaring> less than 2 weeks to review bursaries was also a bit tight I think
17:30:52 <santiago> content team folks, does opening CFP early in Feb sound good to you?
17:30:54 <terceiro> tumbleweed: that reminds me of the discussion we had about splitting up the registration workflow
17:31:04 <tumbleweed> terceiro: indeed
17:31:17 <tumbleweed> pwaring: yes, 2 weeks is the bare minimum for review
17:31:17 <santiago> esp ping to kanashiro and tassia[mds]: ^
17:31:25 <tumbleweed> even 3 is a push
17:32:14 <tumbleweed> anyway, for real I must go. I'll catch up later / tomorrow
17:32:22 <pwaring> can we open bursaries when we open registration?
17:32:32 <pwaring> nvm, tumbleweed said tha
17:32:40 <terceiro> pwaring: we want to separate one from the other somehow
17:32:51 <terceiro> so we *could* open them at separate points
17:33:11 <terceiro> right now it
17:33:12 <tumbleweed> but bursaries team appreciates seeing a first set of selected content
17:33:51 * tumbleweed goes
17:33:53 <terceiro> yes, so cfp even before bursaries being open helps
17:35:36 <terceiro> martinbayo[mds]: so we would like bursaries, registration, content earlier than your proposal
17:35:58 <terceiro> we can probably make a firmer decision in a following meeting, no need to close it now
17:36:33 <martinbayo[mds]> i got it , great
17:37:21 <martinbayo[mds]> we can continue in a following meeting
17:37:27 <pwaring> I've put it on the next agenda
17:37:32 <pwaring> anything else on DC26?
17:37:48 <martinbayo[mds]> not for me
17:38:23 <pwaring> #topic Meeting schedule
17:38:31 <pwaring> next meetings will be 23rd September, 7th October
17:38:35 <pwaring> 17:00 UTC as the new time
17:38:51 <pwaring> #topic AoB
17:38:55 <pwaring> anything else before we finish?
17:40:15 <pwaring> ok, thanks everyone for coming and see you in two weeks!
17:40:16 <pwaring> #endmeeting