17:00:03 <pwaring> #startmeeting DC26 orga team meeting. https://deb.li/dc26meet
17:00:03 <MeetBot> Meeting started Tue Mar 24 17:00:03 2026 UTC.  The chair is pwaring. Information about MeetBot at https://wiki.debian.org/MeetBot.
17:00:03 <MeetBot> Useful Commands: #action #agreed #help #info #idea #link #topic.
17:00:05 <pwaring> #topic Roll call
17:00:07 <pwaring> as always, say hi if you're here
17:00:13 <gwolf> hi if you're here
17:00:13 <tumbleweed> Hello!
17:00:26 <EnkelenaH[mds]> Hi
17:00:26 <gwolf> (will be for ~30min tops, as have to go to an exam)
17:00:51 <lenharo[m]> hi!
17:01:15 <DLange> hi o/
17:01:15 <eamanu[m]> Hola!
17:01:39 <santiago> hi!
17:01:55 <leommartinez[mds]> Hola!
17:02:39 <martinbayo[mds]> Hola!
17:03:09 <pwaring> #topic DC25: Videos
17:04:21 <tumbleweed> no news, but I've pinged the team again
17:04:44 <pwaring> #topic DC26: Sponsors
17:05:24 <nattiemh[m]> (belatedly, hello)
17:06:02 <leommartinez[mds]> We have our first local silver sponsor confirmed (gcoop, https://www.gcoop.coop/). We are waiting the contract with Faculty to receive the money. If it's ok, I'll update DC26 web site and ask for deploy.
17:06:19 <EnkelenaH[mds]> \o/
17:06:31 <lenharo[m]> \o/
17:06:38 <tumbleweed> \o/
17:06:40 <gwolf> :-D
17:07:08 <eamanu[m]> :D
17:08:30 <DLange> awesome! Congrats!
17:09:10 <DLange> please add them to the sponsors' git, too
17:09:23 <pwaring> anything else on sponsors?
17:09:40 <leommartinez[mds]> ok
17:09:48 <DLange> if anybody has leads, please forward them
17:10:42 <pwaring> #topic DC26: Bursaries and visas
17:11:10 <tumbleweed> I'm getting worried that I don't see a bursary team formed yet
17:11:10 <leommartinez[mds]> Visas. First batch sended to university for making invitation letters. Will start with next batch soon as we get all info needed from attendees.
17:11:28 <tumbleweed> utkarsh2102, peb: Is anything happening in the team?
17:13:32 <tumbleweed> (I guess neither is around)
17:14:03 <eamanu[m]> If you need helps,  Im interested to help in bursary team
17:14:19 <lenharo[m]> as i told last meeting, me too.
17:14:20 <DLange> no team update call out yet, or I would have received it
17:14:34 <lenharo[m]> i can help with the team.
17:14:42 <gwolf> DLange: Can you forward them our request for action? :-]
17:14:49 <DLange> yes
17:15:40 <EnkelenaH[mds]> Regarding visas on the embassies side. THe embassy I contacted warned me about the many holidays they have in April
17:15:50 <EnkelenaH[mds]> that might slow down things, in case people that apply are not aware
17:16:49 <nattiemh[m]> Which one was it, just for context?
17:16:58 <EnkelenaH[mds]> The one in Serbia
17:17:04 <EnkelenaH[mds]> Nudged me to finalize my papers soon
17:17:22 <EnkelenaH[mds]> And Embassies take holidays when mother country is on holiday
17:17:30 <EnkelenaH[mds]> aswell*
17:17:38 <nattiemh[m]> *nods*
17:17:49 <leommartinez[mds]> https://www.argentina.gob.ar/jefatura/feriados-nacionales-2026
17:17:56 <nattiemh[m]> Was really just curious which one you ended up choosing
17:18:03 <leommartinez[mds]> Argentinian holidays
17:18:04 <martinbayo[mds]> This week starts on Wednesday, and we also have another short week coming up soon.
17:18:16 <tumbleweed> I assume embassys get to take both the home and local holidays :)
17:18:28 <DLange> Good Friday, 15 April
17:18:35 <DLange> #link https://en.wikipedia.org/wiki/Public_holidays_in_Argentina
17:18:41 <DLange> ^seems useful
17:19:15 <gwolf> ...and we also have ot take into account invitations are generated by the university
17:19:21 <gwolf> which also likes to take holidays :-)
17:19:52 <leommartinez[mds]> Wikipedia page is oudated, the link i provide is the oficial one
17:19:54 <nattiemh[m]> Are you sure of the date of Good Friday for this year?
17:19:59 <gwolf> So, I guess they will close for the whole "Holy Week" (Monday 30 to Friday 4 IIRC)
17:20:08 <leommartinez[mds]> s/oudated/outdated/, s/i/I/
17:20:09 <gwolf> DLange: Right, it's not Apr15. It's next week.
17:20:16 <EnkelenaH[mds]> all fridays are good
17:20:19 <EnkelenaH[mds]> :d
17:20:33 <gwolf> EnkelenaH[mds]: but some appear to be better!
17:20:43 <DLange> leommartinez[mds]: consider fixing Wikipedia please
17:20:44 <EnkelenaH[mds]> ahhh
17:21:05 <EnkelenaH[mds]> after we get our invitation letters please :p
17:21:09 <EnkelenaH[mds]> wikipedia second
17:21:16 <tumbleweed> :P
17:21:19 <DLange> hehehe, ok, seconded
17:22:11 <leommartinez[mds]> gwolf: No, only april 2nd and 3rd
17:22:48 <gwolf> leommartinez[mds]: OK, great. In Mexico, we are lazier than that 😉
17:23:05 <martinbayo[mds]> We'll be ping again on Wednesday for the invitation letters.
17:23:20 <martinbayo[mds]> to the university
17:23:34 <EnkelenaH[mds]> thank you martinbayo !
17:23:44 <pwaring> anything else on bursaries / visas?
17:25:03 <pwaring> #topic DC26: Registration
17:25:24 <tumbleweed> as usual: https://debconf26.debconf.org/register/statistics/
17:25:32 <tumbleweed> https://grafana.online.debconf.org/d/f11170b5-ec37-45d9-a463-db051bb683a4/debconf-26
17:25:48 <tumbleweed> I'm glad to see that Zammad registration tickets are being dealt with
17:26:31 * terceiro still needs to register :-p (and hi)
17:27:17 <DLange> be quick or the free pro registrations run out :)
17:29:27 <pwaring> #topic DC26: Swag
17:31:34 <leommartinez[mds]> We had info from workers at migrations office.
17:31:39 <leommartinez[mds]> To send promotional merchandise, we have two viable options:
17:31:45 <leommartinez[mds]> 1. Send it via FedEx or DHL with the label "event merchandise." This might be accepted, but if it isn't, we'll have to justify it at the DHL or FedEx offices in Buenos Aires, as they will contact immigration.
17:31:50 <leommartinez[mds]> 2. Send it in the luggage of someone attending the event. If it's stopped at immigration, depending on which immigration officer handles it, the person carrying the luggage may have to explain that it's event merchandise.
17:33:41 <DLange> is there a "import duty free" level for event merchandise?
17:33:52 <EnkelenaH[mds]> we'll suggest no.1 to sponsors. They'll think of no.2 themselves if they have employes attending
17:34:14 <santiago> marga, do you happen to remember how do you handled that for DC8? ^
17:34:16 <tumbleweed> it sounds like it may be an officer's discression thing
17:34:43 <leommartinez[mds]> tumbleweed: yes, sometimes it is
17:34:44 <gwolf> I understand that _searching a person's belongings_ is at an officer's discression
17:35:20 <gwolf> The value for something to be considered “swag” in a non-personal import (don't know the name for it :-Þ) would be more interesting to me...
17:35:36 <gwolf> ...and it cannot be _that_ discressional... When does a courier package need to pay taxes?
17:35:41 <tumbleweed> martinbayo[mds]: you also mentioned a self-certification temporary import process for video equipment
17:35:53 <tumbleweed> does that mean that we aren't expecting to need to hire a customs broker at all?
17:36:22 <martinbayo[mds]> I understand that it's more like tumbleweed (IRC)  says, there isn't a clear item for merchandising, or at least that's what we've been told so far.
17:36:34 <tumbleweed> olasd: do you still get to use Carnet on the FR side, without Carnet support in .AR?
17:36:35 <martinbayo[mds]> for swag
17:36:40 <leommartinez[mds]> santiago: regulations changed so many times since then. We have changes (sometimes more than one) with every government change
17:37:04 <leommartinez[mds]> or Video Team: Bringing electronic devices from abroad is similar to taking them out; you have to sign a sworn statement declaring that you are bringing and taking the equipment. This can be done upon entering the country, or you can fill out the online form at https://www.afip.gob.ar/viajeros/ayuda/regimen-equipaje.asp
17:37:10 <leommartinez[mds]> s/or/For/
17:37:24 <martinbayo[mds]> For video equipment that comes in and out, a form must be filled out.
17:37:27 <gwolf> People, I'm off... Time to show up for the exam in question :-]
17:37:36 <tumbleweed> no customs broker?
17:37:58 <tumbleweed> It may still be useful to find a customs broker we like, in case we need emergency help
17:38:01 <tumbleweed> (like Kosovo)
17:39:35 <martinbayo[mds]> It occurs to me that perhaps we could write a letter to the university, clarifying that they are providing that equipment for the debconf.
17:39:56 <tumbleweed> that could be helpful, yes
17:40:48 <martinbayo[mds]> Great, I'll talk to the university to see if it's possible
17:41:34 <DLange> In case you can find out, I'd still like to know what a import duty free amount of event merch is.
17:41:54 <DLange> (for the sponsors)
17:41:58 <tumbleweed> +1
17:42:36 <leommartinez[mds]> ok
17:43:32 <martinbayo[mds]> If I'm not mistaken, it's $300 USD, but we'll confirm it later.
17:44:02 <DLange> thanks!
17:44:12 <pwaring> anything else on swag?
17:45:36 <pwaring> #topic DC27: Venue reservation status
17:45:52 <pwaring> last time there was a meeting scheduled for 12th March to discuss the venue booking
17:48:23 <santiago> martinbayo[mds], DLange, https://www.afip.gob.ar/viajeros/ayuda/franquicia.asp : it's 300USD or 500USD depending on the way you're entering into the country (by land or river ; air or sea, respectively)
17:48:34 <pwaring> is there anyone from the DC27 team here?
17:49:23 <pwaring> ok we can carry this item forward
17:49:27 <pwaring> #topic Meeting schedule
17:49:44 <DLange> santiago: thank you
17:49:45 <pwaring> next meeting will be 7th April, 17:00 UTC as always but that may be an hour later local time for some as the clocks change
17:49:50 <pwaring> #topic AOB
17:49:54 <pwaring> anything else before we finish?
17:50:03 <martinbayo[mds]> santiago (IRC): thanks
17:50:07 <tumbleweed> do we want to send another email reminding people to register for bursaries? (I don't think we usually do)
17:50:10 <leommartinez[mds]> We are also making progress on the design of the t-shirts and banner, and budgets for video, conference dinner, and also moving forward with the food arrangements.
17:57:29 <pwaring> ok, thanks everyone for coming and see you in two weeks!
17:57:32 <pwaring> #endmeeting