17:00:02 <pwaring> #startmeeting DC26 orga team meeting. https://deb.li/dc26meet
17:00:02 <MeetBot> Meeting started Tue Jul  7 17:00:02 2026 UTC.  The chair is pwaring. Information about MeetBot at https://wiki.debian.org/MeetBot.
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17:00:04 <pwaring> #topic Roll call
17:00:06 <pwaring> as always, say hi if you're here
17:00:14 <disaster2life> o/ hola
17:00:19 <bensmrs> o/
17:00:25 <martinbayo[mds]> hola
17:00:25 <NorimitsuSugimoto[m]> hi
17:00:29 <jmkim[m]> Hola o/
17:00:43 <tumbleweed> \o
17:00:43 <santiago> hey!
17:00:55 <gwolf> o/ !
17:00:58 <eamanu> hola hola
17:01:00 <ShunsukeYoshida[m]> Hi
17:02:49 <pwaring> #topic DC25: Videos
17:03:31 <tumbleweed> no news
17:03:44 <pwaring> #topic DC26: Visas
17:04:01 <martinbayo[mds]> We have 4 cases on revision by consulates/embassy , we are working with the university in that cases
17:04:36 <martinbayo[mds]> So far none have been denied
17:04:58 <gwolf> (although time is running short...)
17:05:33 <pwaring> anything else we need to say on visas?
17:06:12 <martinbayo[mds]> we're going to try and submit everything until the very last day.
17:06:40 <martinbayo[mds]> i think we have no more for this topic
17:07:14 <pwaring> #topic DC26: Registration
17:07:40 <leommartinez[mds]> late hi! sorry
17:08:53 <tumbleweed> we sent the welcome email yesterday
17:10:42 <eamanu> probably here I can mention that we are woking on the daytrip registration
17:10:57 <eamanu> to open registration asap
17:11:24 <santiago> there will be a daytrip registration deadline
17:11:42 <gwolf> And there are limits on capacity for all of the daytrip options
17:11:57 <eamanu> yes should have the final list a week before the daytrip
17:12:01 <gwolf> (except for the sleeping daytrip, I guess!)
17:12:45 <disaster2life> my beloved!
17:15:01 <pwaring> anything else on registration
17:15:22 <eamanu> I guess no more in this topic
17:16:17 <pwaring> #topic DC26: Local Trusted Organisation
17:16:38 <martinbayo[mds]> We're continuing to make progress with the organizations
17:17:01 <martinbayo[mds]> we're on track to resolve the hotel and daily meals with a bank transfer from abroad, and the other expenses (conference dinner, some stuf for A/V ) can be paid by card we are working with olasd
17:17:28 <olasd> o7
17:17:32 <martinbayo[mds]> As you can imagine, this topic is taking up a lot of our time.
17:17:57 <martinbayo[mds]> thanks for all olasd (IRC)
17:19:55 <pwaring> #topic DC26: Key Signing Party
17:20:12 <gwolf> I don't have anything to report in this regard...
17:20:12 <pwaring> anything more to add on the Key Signing Party at this point?
17:20:22 <pwaring> #topic DC26: Childcare
17:20:36 <pwaring> disaster2life: you added this?
17:22:09 <martinbayo[mds]> We are talking to the parents of the children and looking at the most viable options in each case.
17:25:08 <martinbayo[mds]> for first week we gooing to have a playroom at hotel
17:25:53 <martinbayo[mds]> and the second week we are working in different options
17:26:48 <pwaring> sounds good, anything else on childcare?
17:27:25 <martinbayo[mds]> I guess no more in this topic
17:27:35 <pwaring> #topic DC27
17:28:06 <NorimitsuSugimoto[m]> Last week, I visited the venue and accommodation in Asahikawa City.
17:28:06 <NorimitsuSugimoto[m]> I took some photos, so I will upload them to the Debian wiki later.
17:28:19 <NorimitsuSugimoto[m]> s/I/we/
17:28:27 <NorimitsuSugimoto[m]> We are currently proceeding with the venue application process.
17:28:27 <NorimitsuSugimoto[m]> We expect to finalize the venue application in another one to two weeks.
17:28:47 <NorimitsuSugimoto[m]> We are also working on the budget.
17:28:47 <NorimitsuSugimoto[m]> In discussions with Asahikawa City, it appears we might be able to secure a combined maximum of 5 million yen in subsidies from the state and the city.
17:28:47 <NorimitsuSugimoto[m]> We will do our best to apply for it.
17:29:10 <ShunsukeYoshida[m]> Does anyone have data on how many childcare registrations we had for past DebConfs, like DebConf24 in South Korea?
17:29:16 <ShunsukeYoshida[m]> Specifically, how many of those were from overseas? If the data isn't around, who would be the best person to ask?
17:29:38 <gwolf> ShunsukeYoshida[m]: It varies a lot due to the characteristics of who attends each conference
17:30:14 <gwolf> I think it would make sense, as you suggest, to follow the trends of how this was in South Korea
17:31:27 <ShunsukeYoshida[m]> Yeah, because we need to figure out the room plan depending on how many kids we're going to accept.
17:32:19 <gwolf> I guess the registration team can give you rough numbers of how this was in past years
17:34:09 <ShunsukeYoshida[m]> Thanks! Could you let me know how to contact them later?
17:34:25 <gwolf> ShunsukeYoshida[m]: registration@debconf.org
17:34:54 <ShunsukeYoshida[m]> Thanks!That's all from me for now.
17:35:12 <pwaring> thanks for the update!
17:35:16 <pwaring> #topic Meeting schedule
17:35:32 <pwaring> there will be no more IRC meetings for DC26, as next week is DebCamp
17:35:39 <gwolf> yay \o/
17:35:45 <pwaring> usually there are daily(?) meetings on-site
17:36:20 <pwaring> after DebConf, we give people a couple of weeks to recover before sending out a poll to choose a meeting time
17:36:35 <pwaring> and then we resume IRC meetings about 3-4 weeks after DebConf
17:36:43 <pwaring> every other week
17:37:02 <pwaring> the day/time may change as we try to make sure as many of the next year's local team can make it
17:37:37 <pwaring> #topic AOB
17:37:37 <NorimitsuSugimoto[m]> ok
17:37:42 <pwaring> anything else before we finish?
17:39:06 <NorimitsuSugimoto[m]> @NorimitsuSugimoto and Shunsuke Yoshida will depart Japan for DebConf26 in Santa Fe on July 15.
17:39:46 <NorimitsuSugimoto[m]> We are scheduled to arrive in the evening or at night on July 16th, local time.
17:39:54 <NorimitsuSugimoto[m]> Let's meet in Santa Fe!
17:40:03 <gwolf> we will be happy to receive you!
17:40:39 <martinbayo[mds]> Nos vemos en Santa Fe !
17:40:42 <leommartinez[mds]> See you in Santa Fe!!!
17:40:55 <pwaring> ok, thanks everyone for coming!
17:40:58 <pwaring> #endmeeting