11:00:04 <pwaring> #startmeeting DC27 orga team meeting. https://deb.li/dc27meet
11:00:04 <MeetBot> Meeting started Thu Sep 24 11:00:04 2026 UTC.  The chair is pwaring. Information about MeetBot at https://wiki.debian.org/MeetBot.
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11:00:05 <pwaring> #topic Roll call
11:00:09 <pwaring> as always, say hi if you're here
11:00:18 <DLange> hi if you're here
11:00:19 <tumbleweed> Hi. Double-booked again
11:00:21 <minmin[mds]> hi
11:00:24 <luke[mds]> hi if you're here
11:00:34 <jmkim> o/
11:00:34 <NorimitsuSugimoto[m]> hi
11:00:45 <aparna> Hoi
11:00:54 <EnkelenaH> hi
11:00:56 <nattiemh[m]> Hola
11:01:01 <karora> Hello!
11:02:47 <pwaring> #topic DC26: Bursaries
11:03:01 <pwaring> last time there were a few bursaries still unclaimed
11:03:15 <tumbleweed> yes there are still
11:03:50 <tumbleweed> no other news there
11:04:00 <pwaring> #topic DC26: Finances
11:04:15 <pwaring> last time there were a few orga expenses pending
11:05:02 <lenharo[m]> spi didn't pay BRs reimbursements yet 😥
11:05:04 <tumbleweed> not sure what the current state is there
11:05:23 <sudo[m]> ▽Hello
11:05:49 <sudo[m]> * Hello
11:06:00 <ShunsukeYoshida[m]> hello
11:06:24 <disaster2life> hola, sorry, late
11:06:56 <YOSHINOYoshihito[m]> Hi
11:07:12 <pwaring> ok that's everything on DC26
11:07:21 <pwaring> #topic DC27: Website
11:07:30 <pwaring> https://debconf27.debconf.org/
11:07:49 <NorimitsuSugimoto[m]> no update
11:08:04 <pwaring> I'll take this off future agendas for now, we can add it back if there's something we need to discuss
11:08:17 <DLange> sounds good
11:08:36 <pwaring> #topic DC27: Sponsorship brochure
11:08:55 <pwaring> last time we were deciding which plan to pick for the brochure (in Yen)
11:09:15 <ShunsukeYoshida[m]> We have decided on the sponsorship fees for the Japanese version.
11:09:36 <NorimitsuSugimoto[m]> https://wiki.debian.org/DebConf/27/Sponsorship%20Plan
11:10:16 <NorimitsuSugimoto[m]> We adjusted the exchange rate because the Bank of Japan decided to raise interest rates.
11:10:26 <NorimitsuSugimoto[m]> base 150JPY/USD
11:11:07 <NorimitsuSugimoto[m]> I would like to finalize this in Japanese yen.
11:12:04 <NorimitsuSugimoto[m]> Additionally, I submitted a merge request for the English version of the sponsorship flyer PDF yesterday.
11:12:28 <NorimitsuSugimoto[m]> https://salsa.debian.org/debconf-team/public/websites/media/-/merge_requests/6?pow_referer=
11:13:15 <NorimitsuSugimoto[m]> Please MR.
11:14:02 <NorimitsuSugimoto[m]> The Japanese team is currently drafting the long version. Please give us a little more time.
11:14:23 <DLange> merged
11:14:39 <NorimitsuSugimoto[m]> Thank you!
11:14:43 <DLange> still needs tumbleweed or terceiro to deploy to Debian static web hosting
11:14:57 * tumbleweed is on it
11:15:23 <pwaring> is that everything on sponsorship brochure for now?
11:16:03 <NorimitsuSugimoto[m]> That's all.
11:16:08 <tumbleweed> NorimitsuSugimoto[m]: published
11:16:17 <pwaring> #topic DC27: Logistics
11:17:21 <NorimitsuSugimoto[m]> We are currently drafting the contract with the hotel that the secretariat will be leasing.
11:17:54 <NorimitsuSugimoto[m]> I anticipate there will be several rounds of negotiations, so the contract will likely be finalized a bit further down the line.
11:18:07 <NorimitsuSugimoto[m]> s/I/We/
11:18:38 <NorimitsuSugimoto[m]> We have also requested a price quote for the conference dinner.
11:19:35 <tumbleweed> pwaring: I think we skiped over budget?
11:19:50 <pwaring> tumbleweed: oh yes, sorry, I'll do it bext
11:20:10 <pwaring> firefox crashed and I lost all my windows, including the agenda
11:20:28 <tumbleweed> np :)
11:20:54 <luke[mds]> ah of course, firefox again
11:21:07 <pwaring> anything else on logistics?
11:21:24 <NorimitsuSugimoto[m]> no
11:23:26 <pwaring> #topic DC27: Budget
11:24:27 <NorimitsuSugimoto[m]> Now that the sponsorship fees in JPY have been determined, We plan to contact Japanese companies that might be interested in becoming sponsors.
11:25:11 <tumbleweed> That shouldn't block work on the budget
11:25:39 <NorimitsuSugimoto[m]> yes
11:26:04 <tumbleweed> but obviously, you do need to prioritize sponsorship outreach before companies finalize their budgets for next year
11:27:01 <NorimitsuSugimoto[m]> In Japan, major companies finalize their budgets for the upcoming fiscal year in October. Consequently, we prioritize outreach regarding sponsorship acquisition ahead of that time.
11:27:11 <tumbleweed> yeah, that's good!
11:27:44 <NorimitsuSugimoto[m]> We will try contacting various companies ourselves.
11:28:08 <NorimitsuSugimoto[m]> We will finalize the budget from here on out.
11:28:43 <pwaring> anything else on budget?
11:28:46 <DLange> When do you think we will have the English brochure?
11:29:01 <DLange> https://media.debconf.org/dc27/fundraising/ only has the English flyer for now
11:30:18 <NorimitsuSugimoto[m]> We'll finish the remaining work in two weeks and give it a try.
11:30:27 <DLange> great, thank you
11:31:14 <pwaring> #topic DC27: Logo contest
11:31:23 <pwaring> the item on the agenda says this has been cancelled
11:32:59 <NorimitsuSugimoto[m]> We spoke with the creator of the current provisional logo for DebConf27 in Japan, and they have agreed to continue working on the logo and artwork.
11:33:34 <NorimitsuSugimoto[m]> It has been discovered that the font used in the current logo is non-DFSG compliant.
11:33:37 <luke[mds]> so, no need to have a contest ;0
11:34:16 <NorimitsuSugimoto[m]> The logo designer (She) are currently refining the font for the logo.
11:35:30 <NorimitsuSugimoto[m]> We will replace the images on the website, flyers, and other materials as soon as the revised logo files are ready.
11:36:07 <luke[mds]> (I hope this doesn't cause immediate removal of the logo on the website?)
11:37:05 <pwaring> anything else on the logo?
11:37:24 <NorimitsuSugimoto[m]> That's all.
11:38:22 <pwaring> #topic Meeting schedule
11:38:33 <pwaring> next meeting will be on Thursday 8th October, 11:00 UTC as usual
11:38:35 <pwaring> #topic AOB
11:38:38 <pwaring> anything else before we finish?
11:38:59 <minmin[mds]> I have concern about DC26.
11:38:59 <minmin[mds]> The submission of the slides is not satisfactory.
11:39:09 <ShunsukeYoshida[m]> The local newspaper published an article about media coverage of debconf27.... (full message at <https://matrix.org/oftc/media/v1/media/download/AfMEcLpEo1bUJW8Ve5LMIqV5So_HtEfnbHmZMCC_GdaehZjmWQf_Gdk8T0EFJNitAjONT1IN0f3T5WVMEPecu9VCehG09iBgAG1hdHJpeC5vcmcvRmN4dG5UYldJQXVKUUJKUURucFNtSndK>)
11:40:00 <luke[mds]> ah, message is too long for IRC and it clips into an URL
11:40:11 <pwaring> https://www.hokkaido-np.co.jp/article/1371926/
11:40:13 <pwaring> https://www.nikkei.com/article/DGXZQOFC080YC0Y6A900C2000000/
11:41:24 <disaster2life> probably should go to microbits I think?
11:41:32 <DLange> minmin[mds]: what do you find no-satisfying with the slide uploading?
11:43:39 <minmin[mds]> I have no issue.
11:43:39 <minmin[mds]> However, I feel that not enough of speaker has submitted their's slides.
11:44:06 <luke[mds]> (hmm, the meaning may have lost in translation)
11:44:51 <pwaring> I don't think there's much we can discuss here if speakers have not submitted their slides
11:45:57 <disaster2life> for the future at least, I don't think on the cfp sign up page there is a link the repo for the share?
11:46:44 <DLange> upload to waver would be more easy
11:46:57 <DLange> people type in their abstract there anyways
11:47:05 <DLange> wafer, too
11:47:51 <disaster2life> more wafer modules! \o/
11:48:24 <pwaring> ok, thanks everyone for coming and see you in two weeks!
11:48:27 <pwaring> #endmeeting