14:57:56 <pollo> #startmeeting
14:57:56 <MeetBot> Meeting started Mon Jul 10 14:57:56 2023 UTC.  The chair is pollo. Information about MeetBot at http://wiki.debian.org/MeetBot.
14:57:56 <MeetBot> Useful Commands: #action #agreed #help #info #idea #link #topic.
14:58:01 <pollo> #topic Roll Call
14:58:03 <pollo> hello!
14:58:08 <pollo> here's the proposed agenda: https://deb.li/ipVeE
14:58:11 <paddatrapper> o/
14:58:26 <kannan[m]> hi
14:59:00 <tumbleweed> o/
15:00:30 <hacksk[m]1> Hi
15:01:09 <pollo> #topic DC23 - Venue
15:01:36 <pollo> paddatrapper: did you have a chance to work on the cable list? It was an action
15:01:57 <paddatrapper> Yes. It's in the equipment pad
15:02:15 <paddatrapper> Updated the lengths listed for each room
15:02:20 <pollo> #info the cable listing has been added to the equipment pad
15:02:26 <pollo> thanks
15:02:48 <pollo> do we have news wrt networking? IIRC it was something we discussed last week
15:02:58 <paddatrapper> @hacksk do you need metric or imperial lengths?
15:03:26 <paddatrapper> The floor plans were a mix of the 2
15:03:32 <pollo> metrics if it's for long distances, but imperial if it's for construction work
15:03:34 * pollo hides in canadian
15:03:55 <hacksk[m]1> metrics
15:04:06 <paddatrapper> Cool. Then they're ready for you
15:04:47 <wouter> o/
15:05:08 <pollo> anything else to add for this topic?
15:05:16 <hacksk[m]1> i have the
15:05:25 * hacksk[m]1 posted a file: (514KiB) < https://matrix.debian.social/_matrix/media/r0/download/matrix.org/NLYmhdCnoNwRsDInYYwGWWoi/Q%20-078%20-%20DISROOT%20-%20revised.pdf >
15:05:27 <hacksk[m]1> list of pcs
15:05:37 <pollo> great, we'll discuss that in the next topic
15:05:45 <pollo> #topic DC23 - Equipment
15:05:53 <pollo> #link https://matrix.debian.social/_matrix/media/r0/download/matrix.org/NLYmhdCnoNwRsDInYYwGWWoi/Q%20-078%20-%20DISROOT%20-%20revised.pdf
15:06:13 <hacksk[m]1> this is only the pcs
15:06:30 <hacksk[m]1> audio equipment is yet to get
15:06:48 <paddatrapper> That quote mentions only 7 days?
15:06:51 <pollo> what are the 3 laptops for?
15:07:04 <hacksk[m]1> yes we can get more days
15:07:15 <wouter> pollo: since there's a printer there too, I suspect it's for the frontdesk
15:07:23 <hacksk[m]1> just for price idea got it for 7 days
15:07:30 <hacksk[m]1> yes
15:07:43 <hacksk[m]1> i added the pc for front desk
15:07:50 <hacksk[m]1> in the list
15:07:52 <wouter> so, just to clarify, the server and the desktops are for us, right?
15:08:04 <hacksk[m]1> yes
15:08:21 <wouter> 3 desktops for voctomix, the others are for encoding?
15:08:29 <wouter> 3 i7 ones, I mean
15:09:18 <hacksk[m]1> i7 8th for vocto
15:09:22 <wouter> let's make it clearer -- line 1, 3, 4, 5, 7 and 8 are for us?
15:09:28 <wouter> or is that not the case?
15:09:29 <hacksk[m]1> i7 10th for server
15:09:44 <hacksk[m]1> 1 for vocto
15:09:50 <pollo> for the i7 (vocto), we need to make sure there are PCIe slots available for us to use too
15:10:13 <tumbleweed> ideally 3 pcie sockets
15:10:23 <pollo> if possible (and available), I think it would be best if all the desktops for us would be i7s
15:10:24 <hacksk[m]1> Voctomix PCs: mid-range Desktop PC for video mixing. Modern CPU, >= 16GiB RAM, ssd boot volume, >= 1TiB storage, 2x free PCI-E sockets. - 3 Nos... (full message at <https://matrix.debian.social/_matrix/media/r0/download/matrix.debian.social/CxMJgGQvBVuQCCzKLoWOXTBd>)
15:10:38 <hacksk[m]1> ok
15:11:05 <wouter> pollo: the encoder machines can be whatever, really. Yes, it's easier if they're the same, but it's not crucial, IMO
15:11:06 <hacksk[m]1> all pc comes with monitor
15:11:25 <pollo> wouter: it's more flexible of an arrangement and the price difference won't matter to us
15:11:27 <hacksk[m]1> so we need a new list with all i7 machines
15:11:43 <pollo> I think it would be best yes
15:11:56 <pollo> and to make sure we get them from the start of debcamp onwards
15:11:57 <wouter> fairy nuff
15:11:59 <hacksk[m]1> do we need i7 10 th for all
15:12:06 <pollo> if possible
15:12:13 <hacksk[m]1> ok
15:12:26 <hacksk[m]1> will talk to the vendor tomorrow
15:12:36 <pollo> #info we are still waiting for a quote for the audio gear
15:12:43 <tumbleweed> and get them all quoted for the entire length: debcamp + debconf
15:12:51 <hacksk[m]1> ok
15:13:05 <hacksk[m]1> so we need them for 14 days
15:13:34 <wouter> yes, that, definitely
15:13:35 <hacksk[m]1> 10tb storage was not available
15:13:52 <hacksk[m]1> we might need to buy a 10 tb hdd
15:13:56 <wouter> so we have one disk of 2TB?
15:14:01 <hacksk[m]1> yes
15:14:08 <pollo> we can always provide our own storage if necessary
15:14:09 <hacksk[m]1> all boot drives are ssd
15:14:13 <wouter> I would prefer to see two disks -- but I don't think we still need 2TB
15:14:17 <wouter> er, 10TB I mean
15:14:27 <pollo> it would probably wise to have a RAID1 for the server anyway
15:14:42 <wouter> that was the case when we used to record in mpeg2, but we don't do that anymore
15:14:52 <wouter> so I think 2TB is fine, as long as there are two disks, for RAID1 indeed
15:14:58 <pollo> +1
15:15:09 <tumbleweed> that means 2x2TB
15:15:13 <wouter> indeed
15:15:58 <pollo> anything else to add?
15:16:30 <hacksk[m]1> if we are going for the same config for all pc can anyone create a pc config lsit
15:16:31 <hacksk[m]1> list
15:16:33 <hacksk[m]1> no
15:16:53 <pollo> hacksk[m]1: line #1 is fine IMO
15:17:22 <hacksk[m]1> we will need the laptops right
15:17:31 <hacksk[m]1> ?
15:17:33 <wouter> those weren't for us I think?
15:17:35 <tumbleweed> yes, they're useful to have
15:17:38 <tumbleweed> wouter: they're for us
15:17:44 <wouter> oh? okay, nvm then
15:17:47 <pollo> oh really, why then?
15:18:08 <tumbleweed> for presenters to borrow, or for us to use for special events
15:18:12 <pollo> ah, true
15:19:01 <pollo> anything else to add?
15:19:10 <wouter> nothing from me
15:19:12 <hacksk[m]1> also we need to get the pcie network card if we need more lan port
15:19:15 <tumbleweed> front desk and router tasks don't need to be as high end
15:19:26 <tumbleweed> so they could be the cheap i3s
15:19:39 <tumbleweed> but having them all the same does make setup simpler
15:19:45 <pollo> that was my idea yes
15:19:57 <pollo> I don't think the price difference will really make a dent in our budget
15:20:01 <tumbleweed> yeah
15:20:03 <pollo> hacksk[m]1: we have a bunch of those
15:20:14 <hacksk[m]1> ok
15:20:55 <pollo> #topic DC23 - Shipping
15:21:02 <pollo> olasd doens't seem to be here
15:21:30 <pollo> if there isn't anything, I'll skip this topic
15:21:39 <wouter> +1
15:21:51 <pollo> #topic DC23 - Loop
15:22:04 <wouter> no progress -- I have the info I requested, but this week has been somewhat busy
15:22:18 <pollo> #action wouter to have video call with designers
15:22:27 <pollo> #topic Hamburg Reunion follow up
15:22:37 <pollo> thing have been uploaded!
15:22:43 <pollo> thanks to everyone who worked on that :)
15:22:52 <pollo> #topic July 20-23rd sprint
15:23:01 <pollo> that's next week!
15:23:21 <wouter> yes!
15:23:27 <pollo> our budget has been approved too
15:24:20 <pollo> olasd had actions about the Asus capture card and the equipment replacement process, maybe he can chime in later
15:24:34 <pollo> I'll keep them for next week's topic
15:24:37 <pollo> # olasd to order an asus capture board for testing
15:24:39 <pollo> oops
15:24:42 <pollo> #action olasd to order an asus capture board for testin
15:24:50 <paddatrapper> Unfortunately it looks like the timing is too tight for me to get a visa - processing is 2-3 weeks after appointment, which would be after the sprint is finished
15:24:51 <wouter> '
15:24:57 <pollo> :(
15:24:59 <paddatrapper> Will be there remotely though
15:25:26 <wouter> paddatrapper: does that include the fact that you're in the UK?
15:25:36 * wouter thought it was easier to get in given that
15:25:53 <paddatrapper> wouter: yup. Getting a visa appointment here is a nightmare
15:26:23 <paddatrapper> That time frame is via an agency because doing it myself takes upward of 6 weeks
15:26:33 <wouter> well, at least you won't need one for India, which I do
15:26:50 <pollo> anything else to add for this topic?
15:27:51 <pollo> #topic AOB
15:28:06 <tumbleweed> hacksk[m]1: I forgot to ask earlier
15:28:18 <tumbleweed> where do we stand with networking?
15:28:57 <hacksk[m]1> got a list of things neeed
15:29:09 <hacksk[m]1> it not with me now
15:29:36 <tumbleweed> so we're still sourcing them
15:29:42 <hacksk[m]1> also got oral apruval on how to run cables between venues
15:30:02 <hacksk[m]1> we are renting equipments
15:30:19 <hacksk[m]1> some switch and aps already have
15:30:26 <tumbleweed> are we getting a contractor to run that cable?
15:30:30 <hacksk[m]1> we can rent from the pc place the rest
15:30:49 <tumbleweed> nice to be able to get lots of things from the same place
15:31:15 <hacksk[m]1> no
15:31:17 <hacksk[m]1> we are running cable our own
15:31:25 <hacksk[m]1> between 4pints and athulya we are planing to run fiber
15:31:40 <tumbleweed> will we run it before the event?
15:31:52 <hacksk[m]1> planing on it
15:32:27 <tumbleweed> great
15:32:35 <hacksk[m]1> fiber between athulya and 4ponits will be laid before event
15:32:50 <pollo> #info fiber between athulya and 4points hotel will be laid before event
15:32:53 <hacksk[m]1> but other cabling we can oly do when we have the venue
15:33:28 <pollo> anything else to discuss?
15:33:36 <tumbleweed> yeah, that's to be expected
15:33:42 <tumbleweed> hacksk[m]1: thanks!
15:34:11 <pollo> #topic Next Meeting
15:34:14 <pollo> next week!
15:34:19 <pollo> #endmeeting