#debconf15-germany Meeting

Meeting started by madduck at 18:59:45 UTC (full logs).

Meeting summary

  1. Preamble / last meeting (madduck, 18:59:56)
  2. role call (madduck, 19:01:01)
  3. visa invitation letters (madduck, 19:02:32)
    1. AGREED: _rene_ will become official Verein visa signer this week and the aim is to print/sign/send the outstanding letters this weekend (madduck, 19:06:00)

  4. conf dinner (madduck, 19:06:09)
    1. we can use stickers to track who paid for alcoholic drinks (madduck, 19:10:34)
    2. dc13 had for-the-night-only badges to identify dinner choices (madduck, 19:10:48)
    3. make dinner choice when picking up badge if it's okay with front desk and sell stickers for alcoholic beverages, even on the night (madduck, 19:12:10)
    4. If possible we would need: upon registering at FD, people are asked about their choice of food + booze payment and then given the appropriate badge. (marga, 19:12:13)

  5. floor plans, booths, job fair (madduck, 19:15:03)
  6. conf dinner #2 (madduck, 19:15:28)
    1. ACTION: DLange to procure the stickers used to identify those who paid for alcohol (madduck, 19:16:27)

  7. floor plans, booths, job fair #2 (madduck, 19:16:30)
    1. https://wiki.debconf.org/wiki/DebConf15/Germany/Venue#Scouting_tasks (DLange, 19:18:14)
    2. Weather and other plans spell delays, next plan is to measure the venue and get detailed plans by 2015-04-27 (madduck, 19:21:14)
    3. Figuring out the number of booths we can set up for both showcases and job fair requires measurings (madduck, 19:23:30)
    4. ACTION: Zugschlus thkoch DLange to coordinate and to deliver measurements in two weeks, 2015-04-27 (madduck, 19:24:01)

  8. sponsor fulfillment (madduck, 19:24:36)
    1. ACTION: marga madduck to engage with sponsors regarding fulfillment (madduck, 19:27:58)

  9. Open weekend plans / webpage (madduck, 19:28:09)
    1. registration activity vs. beds available needs a clear strategy on how to move on before further PR (madduck, 19:38:41)

  10. Getting there webpage (madduck, 19:39:22)
    1. ACTION: Maxy to send the schedule as finalized (previous topic) (marga, 19:40:20)
    2. what's needed first is a rough plan, details can be filled in later (madduck, 19:42:01)
    3. ACTION: _rene_ Zugschlus thkoch to coordinate the creation of photos and webpage to help people find their way, to HD and to the venue. (madduck, 19:42:34)
    4. http://debconf15.debconf.org/travel.xhtml (_rene_, 19:42:48)
    5. http://debconf15.debconf.org/travel.xhtml is the draft I was tlaking about (madduck, 19:44:06)
    6. http://debconf15.debconf.org/travel.xhtml should be linked from more places (madduck, 19:44:16)
    7. We should probably replace "Dates" with "Information" and have this page linked there (as well as the dates and any other info) (marga, 19:44:57)

  11. day trip (madduck, 19:48:10)
    1. no progress has been made unfortunately (madduck, 19:51:27)

  12. T-shirts (madduck, 19:51:37)
    1. https://wiki.debconf.org/wiki/DebConf15/Artwork#T-Shirt (DLange, 19:52:01)
    2. once we have the design, we'll get prices and that includes fair/organic options and then we can decide (madduck, 19:55:49)
    3. DLange wants distribtutions to do the maths, should be fairly stable by now (madduck, 19:56:17)
    4. ACTION: DLange nattie to coordinate wrt numbers, maybe ask moray (madduck, 19:56:40)
    5. we can probably go quite well above 500 and sell shirts etc. (madduck, 19:56:52)

  13. conf bags (madduck, 19:58:26)
    1. ACTION: DLange / t-shirt team in charge of conf bags and banners at the same time (madduck, 19:58:54)

  14. Next meeting (madduck, 19:59:23)
    1. AGREED: return to regular meeting schedule, i.e. dc15 local team meetings 2015-04-20 and 2015-05-04 and forthnightly forthwith (madduck, 20:05:04)
    2. http://www.debconf.org/calendars/DebConf-team.ics (madduck, 20:05:07)


Meeting ended at 20:05:11 UTC (full logs).

Action items

  1. DLange to procure the stickers used to identify those who paid for alcohol
  2. Zugschlus thkoch DLange to coordinate and to deliver measurements in two weeks, 2015-04-27
  3. marga madduck to engage with sponsors regarding fulfillment
  4. Maxy to send the schedule as finalized (previous topic)
  5. _rene_ Zugschlus thkoch to coordinate the creation of photos and webpage to help people find their way, to HD and to the venue.
  6. DLange nattie to coordinate wrt numbers, maybe ask moray
  7. DLange / t-shirt team in charge of conf bags and banners at the same time


Action items, by person

  1. _rene_
    1. _rene_ Zugschlus thkoch to coordinate the creation of photos and webpage to help people find their way, to HD and to the venue.
  2. DLange
    1. DLange to procure the stickers used to identify those who paid for alcohol
    2. Zugschlus thkoch DLange to coordinate and to deliver measurements in two weeks, 2015-04-27
    3. DLange nattie to coordinate wrt numbers, maybe ask moray
    4. DLange / t-shirt team in charge of conf bags and banners at the same time
  3. madduck
    1. marga madduck to engage with sponsors regarding fulfillment
  4. marga
    1. marga madduck to engage with sponsors regarding fulfillment
  5. thkoch
    1. Zugschlus thkoch DLange to coordinate and to deliver measurements in two weeks, 2015-04-27
    2. _rene_ Zugschlus thkoch to coordinate the creation of photos and webpage to help people find their way, to HD and to the venue.
  6. Zugschlus
    1. Zugschlus thkoch DLange to coordinate and to deliver measurements in two weeks, 2015-04-27
    2. _rene_ Zugschlus thkoch to coordinate the creation of photos and webpage to help people find their way, to HD and to the venue.


People present (lines said)

  1. madduck (179)
  2. DLange (47)
  3. marga (34)
  4. Zugschlus (21)
  5. _rene_ (21)
  6. jathan (20)
  7. azeem (19)
  8. maxy (11)
  9. hvhaugwitz (4)
  10. sladen (3)
  11. MeetBot (2)
  12. thkoch (2)
  13. larjona_m (1)
  14. n0rman (1)
  15. MeanderingCode (1)


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