18:00:01 <OdyX> #startmeeting
18:00:01 <MeetBot> Meeting started Wed Oct  2 18:00:01 2019 UTC.  The chair is OdyX. Information about MeetBot at http://wiki.debian.org/MeetBot.
18:00:01 <MeetBot> Useful Commands: #action #agreed #help #info #idea #link #topic.
18:00:08 <OdyX> #info Agenda is https://mensuel.framapad.org/p/minidebconfvaumarcus-20191002
18:00:15 <XTaran> Merci!
18:00:20 <OdyX> #topic Intro - Who's there ?
18:00:24 <OdyX> Didier Raboud
18:00:29 <XTaran> Axel Beckert
18:00:36 <jathan> Jonathan Bustillos
18:00:48 <olasd> Nicolas Dandrimont (kinda - commuting)
18:00:55 <zumbi> Hector Oron (leaving soon)
18:01:18 <OdyX> zumbi: any topics you want to pitch for?
18:01:28 <OdyX> #topic Review of last meeting actions
18:01:46 <OdyX> #link http://meetbot.debian.net/debian.ch/2019/debian.ch.2019-09-18-18.00.html
18:01:51 <zumbi> nothing from me - however it is unlikely we run the sprint we were planning.
18:01:57 <OdyX> last meetings notes ^
18:02:04 <OdyX> zumbi: nooo; why?
18:02:27 <zumbi> inconvenient for attendees
18:02:37 <OdyX> Venue has been called. Coffee, tea and ethernet secured provided we bring in some stuff.
18:02:46 <zumbi> I mean it is inconvenient for some people to attend
18:02:58 <OdyX> No ping happened; and the goodie proposal didn't happen either.
18:03:03 <OdyX> zumbi: too bad :-(
18:03:36 <zumbi> not a big deal
18:03:37 <OdyX> #action OdyX to ping unresponding sponsors
18:03:46 <OdyX> #action OdyX to make a attendee goodie (T-shirt/tote-bag/gadget) proposal on the list for review
18:04:14 <OdyX> #topic Venue coordination
18:04:37 <OdyX> zumbi: well. More attendees makes a better conference. But we can't coerce people to come, can we?
18:05:11 <OdyX> Regarding the venue; I've reported the calls I had with them to the list. They are very friendly, but firm.
18:05:24 <zumbi> dates did not work for everyone
18:05:50 <OdyX> zumbi: I'm not blaming anyone. We warned of the happening quite late.
18:06:23 <OdyX> (As usual; I'm going through the agenda at a steady rate; chime in if you have a question, or something to say)
18:06:39 <OdyX> #topic Sponsors
18:07:25 <OdyX> Two supporters, one Sponsor for now. That makes roughly 2kCHF. That should cover the non-direct costs.
18:07:41 <OdyX> aka it covers about what "running the conference with no attendees" costs.
18:07:58 * XTaran still has writing to one potential sponsor on his TODO list. Will try to get that done after this meeting. :-/
18:08:15 <OdyX> More always welcome of course, it'll take the attendee attendance+food prices down.
18:08:34 <OdyX> #action XTaran to write to their potential sponsor.
18:08:46 <OdyX> #topic Finances
18:09:03 <OdyX> Related… I need to talk to hug over email
18:10:00 <OdyX> #action OdyX to check the finances status with hug (attendee price, at-venue invoicing, collecting attendee money, goodies, venue payment, etc).
18:10:09 <OdyX> #topic Content
18:10:15 <OdyX> XTaran: you're up
18:10:53 <XTaran> So far we only have three talk submissions, one by axhn and two by myself.
18:11:01 <XTaran> That's very low.
18:11:03 <OdyX> I need to add (and prepare one)
18:11:36 <XTaran> Although they usually come in rather late anyway, I wonder: Where else can we advertise the event and especially the CfP?
18:11:44 <jathan> Maybe I will purpose a talk.
18:11:55 <zumbi> likewise
18:12:14 <XTaran> I found one more ML I will write to after the meeting, but more suggestions (or retweets, retoots, etc.) are welcome!
18:12:45 <XTaran> Unfortunately the CCC-CH has a "CCC-CH Get Together" event in Zurich on the same weekend. :-(
18:13:23 <XTaran> So I mentioned the MiniDebConf on the CCC-CH mailing list, but didn't do much advertising.
18:13:28 <XTaran> I mostly mentioned the date conflict.
18:13:30 <olasd> I have concerns that a third of the proposed events ask for no video
18:13:57 <XTaran> olasd: Not yet a significant amount to make a relevant statistic. :-)
18:14:28 <olasd> that's not something the video team guarantees usually
18:14:47 <XTaran> olasd: I think you misunderstood me.
18:14:51 <OdyX> #link https://wiki.debian.org/DebianEvents/ch/2019/Vaumarcus/TalkSubmissions
18:15:15 <XTaran> olasd: I meant that with just three submission you can't already say things like "one third wants no video".
18:15:33 <olasd> XTaran: ok, I'll rephrase then
18:15:37 <XTaran> :)
18:15:48 <olasd> I have concerns that some of the proposed events ask for no video
18:15:51 <OdyX> olasd, XTaran : I propose we decide at the next meeting (in two weeks) whether we make video happen or not?
18:15:58 <XTaran> olasd: Ok.
18:16:23 <XTaran> olasd: But I think that's not uncommon in the Debian world...
18:16:36 <XTaran> OdyX: Ok.
18:16:52 <OdyX> For me, it's quite clear that below 5-8 talks, video is more hassle/work than worth; unless the video team insists :-)
18:16:59 <olasd> we've been pushing back hard on having non recorded events in rooms with equipment for years
18:17:23 <olasd> because we can't usefully guarantee that someone won't press the wrong button
18:17:41 <XTaran> olasd: Maybe talk to axhn. He's currently your only sample to work on. :)
18:18:10 <XTaran> Anyway, that's it from my side.
18:18:17 <XTaran> Submit more talks! :-)
18:19:02 <XTaran> #action XTaran will forward CfP to FSFE Zurich ML.
18:19:13 <OdyX> #info Decision on "whether video will happen" to be taken at next meeting"
18:19:32 <XTaran> (maybe OdyX might wants to repeat that. Not sure if I can do that.)
18:20:03 <OdyX> What do you mean? Send to the FSFE mailing list(s)?
18:20:11 <XTaran> OdyX: The #action line
18:20:22 <OdyX> You can.
18:20:23 <olasd> I believe anyone can action
18:20:26 <OdyX> #save
18:20:43 <OdyX> http://meetbot.debian.net/debian.ch/2019/debian.ch.2019-10-02-18.00.html <- see
18:20:52 <OdyX> #topic Bar
18:20:56 <OdyX> Bar is mostly solved.
18:21:04 <OdyX> Not the best of beers. But enough beer.
18:21:07 <XTaran> Yay @ everyone can do that. :)
18:22:07 <OdyX> We're not supposed to bring in other beer (because "droit de bouchon"); but I won't check. Just don't make your personal bringings too visible.
18:22:52 <OdyX> #topic Video Team
18:23:13 <OdyX> olasd: besides the "guaranteed" ethernet; anything else needed, if it happens?
18:23:55 <OdyX> (You got the mail wrt the infra sponsor, right?)
18:24:04 <olasd> (I did)
18:24:49 <olasd> do you know what the projector in the room is and what audio equipment is available?
18:25:14 <olasd> (or can you point me at the info)
18:25:17 <OdyX> Nope. And not sure there is any audio equipment secured.
18:25:23 <olasd> ok
18:25:33 <OdyX> I just _absolutely_ did not think of the audio
18:26:01 <OdyX> I'll ask. Worst case my $job has a remote mic setup that I could certainly borrow.
18:26:13 <olasd> considering the room and number of attendees we don't really need a PA system, we can do a recording only setup
18:26:35 <OdyX> #action OdyX to ask the venue about projector type, and eventual audio HW availability
18:26:52 <olasd> the video team has everything needed, we just need to know what kind of input we can feed into, if applicable
18:27:31 <OdyX> What I have is "Projecteur vidéo-data" and "Écran". "Sonorisation" is unticked on the contract.
18:27:40 <olasd> alright
18:27:45 <OdyX> olasd: so HDMI is the current state-of-the-art; VGA as fallback?
18:28:51 <olasd> yeah; for presenters we very very strongly prefer HDMI, for the projector as well, but for output we can make vga work if we absolutely must
18:29:18 <OdyX> Okay. I'd be surprised if they didn't provide HDMI, but will ask.
18:29:42 <OdyX> #topic Infrastructure
18:29:58 <OdyX> Not much to say on that front
18:30:40 <OdyX> #topic Attendee support
18:31:04 <OdyX> If anyone could work/think about badges… :-)
18:31:11 <OdyX> We can always do the low-tech version
18:32:08 <OdyX> #action OdyX to pre-print nice empty nametags and bring in a sharpie.
18:32:26 <OdyX> #topic Communication
18:32:48 <OdyX> Do we need to communicate with a) Debian at large; b) attendees?
18:32:52 <OdyX> If so, when?
18:33:08 <OdyX> I am heavily biased as it's my region and a venue I know.
18:33:27 <XTaran> OdyX: Sounds familiar. :)
18:33:50 <XTaran> OdyX: Power socket adapters are always a topic.
18:34:15 <XTaran> Ah, already in the wiki. Good.
18:34:50 <OdyX> So you're leaning towards a last "What you need to know" email 1-2 weeks before, to attendees (aka b)), not a) ?
18:35:13 <XTaran> I will try to bring as manu adapters as I can gather at home. Have like a dozen of them, most of them already labelled. :)
18:35:29 <XTaran> OdyX: Can't hurt, yes.
18:35:41 <olasd> you can prepare a few micronews for, e.g., welcoming people, streaming, etc.
18:36:09 <OdyX> olasd: more in the last week/days rather than now ?
18:36:19 <olasd> sure
18:36:50 <XTaran> OdyX: Yeah, like Monday/Tuesday before the event.
18:37:25 <OdyX> Okay Let's coordinate this when times come.
18:37:34 <OdyX> #topic Organization
18:37:38 <OdyX> Next meeting ?
18:38:03 <jathan> October 16th?
18:38:04 <XTaran> OdyX: I think we now should go down to once a week.
18:38:24 <XTaran> (And I'm sorry that missed the last meeting.)
18:38:55 <OdyX> Next week is not possible for me
18:39:00 <OdyX> But it can happen without me.
18:39:01 <XTaran> OdyX: I see.
18:39:42 <XTaran> OdyX: Or as jathan said 16th and anything important else via ML.
18:39:49 <OdyX> XTaran: 16th and 23rd?
18:40:00 <XTaran> OdyX: Sounds good.
18:40:24 <XTaran> Ah, it's still 3.5 weeks? I was like "it's in 2.5 weeks already". :)
18:40:31 <OdyX> #info Two next, and last meetings: Oct 16th 20h CEST & Oct 23rd 20h CEST.
18:40:34 <OdyX> Yep :-)
18:41:50 <OdyX> #topic Varia ?
18:43:35 <OdyX> My next urgent topics are: projector input, attendee goodie proposal, badges, and enough euro-compatible plugs :-)
18:44:47 <OdyX> Okay. Nothing else I hear.
18:44:54 <OdyX> Let's call it a meeting.
18:44:58 <OdyX> #endmeeting