18:10:43 #startmeeting 18:10:43 Meeting started Sun Mar 10 18:10:43 2013 UTC. The chair is unknown_lamer. Information about MeetBot at http://wiki.debian.org/MeetBot. 18:10:43 Useful Commands: #action #agreed #help #info #idea #link #topic. 18:10:46 skipped a step 18:10:50 oops 18:10:55 ok, let's do this right 18:11:16 #topic Financial Reports 18:11:21 do we need to re-do attendence? 18:11:25 nah 18:11:32 ok 18:11:33 either bipt or me can just save the backlog... 18:11:54 #info Our current balance is $4591.55 + $50 in PayPal. 18:12:58 #info Current expenses: Peer 1 colocation: $680 (monthly), Linode VPS: $19.95 (monthly), rsync.net backup: $61.60 (monthly), InCorp registered agent fee: $99 (yearly) 18:13:37 #info Total recurring expenses: $9237.60 per year, or $769.80 per month 18:14:50 #info Current members + pledges: 106 units at $7/per pledge, which totals $8904 per year. 18:15:27 So, we're running, theoretically, at a narrow loss. 18:15:43 we need more members! 18:15:47 yes 18:15:52 I did some math, and can also give a 2012 report, if you would like. 18:16:16 nevetski: if you just want to post the summary of expenses etc to the wiki that'd be fine 18:16:44 #action nevetski will post the 2012 net yearly and monthly income to the wiki. 18:17:21 #info we need ~3 more members to break even each year 18:17:30 I take this as an OK sign! 18:18:03 #info our net yearly income was $798.57 18:18:45 we need more members, but we are at a point where, even with our current attrition vs new membership rate, we can be back to having extra money for shiny new things in only a few months 18:19:19 nevetski: I guess that covers all of that? 18:19:26 the budget report, yes 18:19:39 couple items to get through still. 18:19:49 that's what I meant 18:19:52 #topic payment policy 18:19:54 nevetski: GO 18:20:34 I am proposing that we formally codify our payment policy as accepting PayPal, Google Checkout, and Money orders only. 18:20:44 Do we even accept money orders? 18:20:54 there's no policy against them 18:20:55 I think we have actually never... 18:21:02 wells fargo can process them IIUC 18:21:14 and they have good protections built in for both sender and receiver 18:21:19 as opposed to personal checks 18:21:20 well, right now, we leave the method of accepted payments to the discretion of the treasurer... 18:21:46 nevetski: has anyone actually attempted to pay via money order or check? 18:21:51 Personally I am willing to accept money orders, but I am explicitly not interested in other forms of payment. 18:22:16 unknown_lamer: we had an application come through who was concerned about PayPal/Google privacy concerns 18:22:25 but did not reply to further communication 18:22:26 but then he disappeared ;) 18:22:32 so I dumped the app. 18:22:43 yeah I don't think we can make everyone happy... 18:22:48 I dunno, I think we can punt on this for now and keep the status quo ... we accept whatever nevetski says we accept, and if it's not google checkout or paypal you better have good reasons 18:22:55 ok, that's fine 18:23:16 as we do a drive for more members, we should bring it back up if needed 18:23:23 it'd be nice if we could tell people we e.g. accepted money orders 18:23:30 maybe 18:23:50 I think we could say payment types a and b are preferred, but we also accept c 18:23:55 that's fine. 18:24:00 I think that's what we're doing now 18:24:30 so, if we all agree to kick the can down the road to the next board ;) 18:24:40 yep 18:24:48 next! 18:24:54 ok 18:25:11 #topic reconciling the hcoop balance 18:25:38 the current HCoop balance in the portal is, as far as I can tell, a nonsense number. 18:25:48 indeed 18:26:02 I am not sure why it drifts, but I also have not paid that much close attention to it 18:26:11 I propose to add a reconciling transaction to bring it back to accuracy 18:26:27 I am in favor of fudging the balance one last time, and then trying to do monthly reconciling to see what leads to discrepancies 18:26:38 am I correct that it should reflect our actual bank account? 18:26:45 hrm 18:26:49 sort of 18:26:56 what should the number represent? 18:27:01 the coop balance is the amount of cash on hand - member balances 18:27:33 the details are unimportant, we can figure out which balances need fixing... 18:27:40 the number is most assuredly wrong 18:27:52 oh, I thought it was our bank account. 18:28:22 I have to check the code honestly heh 18:28:25 because it's actually pretty close, if that's the case. 18:28:46 #action clinton will figure out what/how the portal computes for the coop balance 18:29:11 do we need to have a vote on the execution of the reconciling transaction? 18:29:19 nevetski: in theory, it's bank/paypal - "sum of all active balances" 18:29:20 yes 18:29:36 ok 18:29:42 #info vote: allow steve to enter a reconciling transaction to bring the portal accounting and bank account balance into harmony 18:29:45 #info +1 18:29:52 #info +1 18:29:55 #info +1 18:30:02 #info +1 18:30:19 * nevetski tips his hat at morgoth 18:30:27 #info agreed, steve will enter a reconciling transaction to bring the portal accounting and bank account balance into harmony 18:30:33 sweet! 18:30:37 so mote it be 18:30:50 #topic Freezing policy 18:30:52 nevetski: explain kthx 18:31:25 currently, I file a bug report and wait for clinton to execute it 18:32:00 as it stands, we have users whose accounts have not been frozen from february's request 18:32:07 I am lame, I admit 18:32:17 no you are not lame 18:32:18 it's cool, I just want to get it settled 18:32:35 well 18:32:40 unknown_lamer: can you commit to a processing window on these requests? 18:32:47 I think the time has come for me to give you an admin account 18:33:05 nevetski: ideally, same day, but I ... was ignoring my mail and blowing my obligations for a few weeks there 18:33:22 unknown_lamer: I think a week is reasonable 18:33:31 gives the users time to cough up 18:33:37 and accounts for life being life 18:33:38 indeed 18:33:43 you're one guy 18:34:00 I think this is more a sysadmin thing, we can deal with this offline... the ultimate resolution is that you should have an _admin account 18:34:01 I don't expect superhuman feats from you (and yet you perform them!) 18:34:10 ok, works for me 18:34:18 and now I have gotten through the horrendous infrastructure fixing so where giving you that power is easy instead of "how exactly..." 18:34:23 so, 18:34:43 #action clinton will be more timely about processing freeze requests for steve and/or finally grant steve an admin account 18:35:02 if that's all for finance, the time has come to quickly prod bipt about irs forms 18:35:17 is the outpost situation worth talking about? 18:35:22 or is that not finance? 18:35:45 nevetski, yes 18:36:00 that thing yes 18:36:05 #topic outpost vps 18:36:24 so... drewc wanted us to migrate from xen-seven.tech.coop last year... and I tried 18:36:25 but he disappeared 18:36:29 and then the vm disappeared 18:36:38 so we got a linode, and it has been working for months without issue 18:36:41 currently we are month-to-month with Linode at $19.95 18:36:54 the question is ... do we continue paying month-to-month, or do we go ahead and prepay for a year and get the discount? 18:36:59 a year gives us a 10% discount 18:37:00 nevetski: do you recall the yearly discount? 18:37:12 so, basically about a month free 18:37:14 2 years gives us a %15 discount 18:37:23 the plot thickens 18:37:45 I like the idea of paying for two years, but our balance can't take that big of a one time hit 18:38:26 do we get completely free service if we commit to using it for 19 years? 18:38:49 bipt: you should get a bulk rate on wedding cakes 18:39:10 so, I dunno, the discount for a year is such that I don't think we need to care about committing to that yet 18:39:13 does anyone else care 18:39:22 no preference here 18:39:25 we could commit to actually voting on it at the first meeting of the next board... 18:39:39 $20 a year in savings is nice, but not really thaaaat amazing ;) 18:40:07 nevetski: thoughts etc 18:40:12 ok, and if a better deal comes along be sure to throw it in the ring 18:40:15 yes 18:40:27 #action clinton will bug hcoop-discuss about our vps situation to see if members have better ideas 18:40:29 we're not hurting so bad that we can't stay month to month until June 18:40:42 #action the next board will vote on whether or not to prepay for a year or two of some vps service 18:40:58 ok then, halfway through the meeting, phew 18:41:05 ok, finances are done! 18:41:10 #topic IRS and PA forms 18:41:16 bipt: have you filed our missing e-postcard yet 18:41:53 no, or rather i haven't sent in a form explaining why we didn't file one 18:42:02 we need that done :( 18:42:17 bipt: can you commit to mailing ntk to see if we need any particular explanation this week? 18:42:26 unknown_lamer, yes 18:42:55 #action bpt will see if ntk can tell us whether or not we really have to explain why an e-postcard was missed, and then mail the e-postcard before the next meeting 18:42:56 #action bpt will file a late form 990n or equivalent 18:43:08 bipt: did you file the one for 2012? I have a vague recollection you did 18:43:36 #info the e-postcard for 2012 was accepted 18:43:50 huzzah! 18:44:07 bipt: and finally, how about that change of directors form for 2012 with PA? 18:44:58 that is on my to-do list, and must be sent by... 18:45:05 30 april 18:45:24 sooner is better 18:45:31 can you commit to getting that sent within ... two weeks? 18:45:42 #action bpt will send in an annual report to the state of PA 18:45:52 unknown_lamer, yes, i have it printed out &c. 18:46:01 seeend it 18:46:16 nevetski: just quadruple checking, but incorp and you are all squred up, yes? 18:46:24 given our history of wonkiness with them 18:46:39 and their recent history of wonkiness with us (: 18:46:46 unknown_lamer: as far as I know, yes 18:46:54 I have paid that which must be paid 18:47:05 bipt: they don't still think you need to give them money, correct? 18:47:17 and I have access to do so when our next obligation is incurred 18:47:36 i don't think so 18:47:52 hooray! 18:47:59 ok, we are almost done 18:48:41 I think we can tackle... a quick outreach brainstorming, approving/rejecting planet hcoop as an official coop thing, and maybe the new server? 18:48:51 but we're getting on 45 minutes sooooo 18:48:55 #topic Outreach 18:48:59 ok 18:49:03 Thanks to lauren we have a shiny new website 18:49:16 well... thanks clinton to implementing it 18:49:21 and it seems to possibly be attracting a member or two every other week 18:49:21 without any help from me :( 18:49:36 it's alright! 18:49:41 :) 18:49:50 you did the hard parts, bipt just did some minor css stuff and I just did grunge work to throw it up 18:49:50 creating the website in the first place counts as helping, i think (: 18:50:15 well thanks 18:50:19 so... now that we have an infrastructure that can be stable for the next several years and a shiny new website and thanks to the roll call it seems more members tuned in... 18:50:30 how do we turn this into getting new members and destroying all competitors 18:50:41 unknown_lamer and I discussed the possibility of offering referral pledges to incentivize recruitment 18:51:03 i.e., 1 free month per new user referred or somesuch 18:51:12 that's a good idea! 18:51:14 assuming it is legal and does not breed more resentment than incentive, of course 18:51:31 i like it 18:51:38 I 75% like it 18:51:48 you "like" it 18:51:49 I'm not seeing the downside, unknown_lamer 18:52:06 it's worth discussing with the members certainly 18:52:09 we should at least float the idea 18:52:21 I guess the outcome of our quick chat is here ... I want to have a few ideas, so we can start an hcoop-discuss thread, and hopefully... 18:52:38 the board itself shouldn't need to approve most things relating to outreach, but we have a responsibility to prod the members into action 18:52:57 I can volunteer to start a hcoop-discuss on outreach 18:53:16 #action lauren will start an hcoop-discuss thread on outreach 18:53:16 consider yourself volunteered ;) 18:53:17 also worth looking into targeted advertising on free software sites? 18:53:30 It might be worth an ad on lwn or something 18:53:36 we got some traffic from a free reddit advertisement a while ago 18:53:39 although if we do that, I want the new server in place first of course 18:53:39 as muc as loathe advertising, I am now in the position of advocating for one :) 18:55:08 ok, I volunteer to figure out a targeted audience and come up with a proposal by next board meeteing 18:55:11 how about ... designing some flyers that the college folks among us could distribute on their campuses? 18:55:17 any other ideas... 18:55:38 I volunteer to design a flyer, using the same design scheme as the new website 18:55:38 yes, also recruiting at college LUGs and the like 18:55:49 oh, there's a lug database 18:55:50 exciting! 18:56:01 Guest91388: thank you for having design sense 18:56:06 I am probably as bad as adam was with that heh 18:56:07 I can put a free ad in the newsletter for my Food Coop, it goes out to 1000s of coop-loving folks 18:56:09 SQUARES 18:56:18 PUT SQUARES INSIDE OF OTHER SQUARES 18:56:26 ooo 18:56:29 #action lauren will design a flyer 18:56:32 Guest91388: are they tech-savvy? 18:56:48 I suspect that some would be, it's a college town 18:56:52 no grocery coop here, but i can flyer the farmers market (; 18:57:00 hcoop is not necessarily ideal for users who might be better served by, say, dreamhost or somesuch 18:57:13 but I'm not tech-saavy either and I somehow manage 18:57:16 true! 18:57:54 I'll draft the text that somehow indicates we don't want techless bozos 18:57:55 #action nevetski will contact LUGs about HCoop 18:58:06 Guest91388: mostly no moochers 18:58:09 volunteerism! 18:58:15 egalite! 18:58:21 liberte! 18:58:37 nevetski: we don't want to expand tooo quickly just yet 18:58:40 fraternite! 18:58:43 we need that 12 processor beast first 18:58:50 ah, fair point 18:58:54 buuut 18:59:08 ok, I guess we have a lot of good ideas, and the hour grows late... 18:59:19 onward! 18:59:22 I can spare another 15 minutes 18:59:29 ok, let's get the last few things out of the way 18:59:36 #topic Report on the new server 18:59:56 current status is that we did not try to beg for money yet, and we clearly did not make it up to nyc during bipt/nevetski's spring break 19:00:05 however, sastry is moving to nyc! and wants to be a volunteer admin! 19:00:32 therefore, I am going to bring a vote soonish for giving him root and then we will make him the hardware guy, and after he's settled in figure out this server thing since in theory only I should need to jump up to help! 19:00:41 and then we can increase capacity and have hundreds of members again 19:00:45 that's all I've got for that 19:00:50 #topic Planet HCoop 19:00:55 re: the agenda, i'm not ready to propose anything regarding a license policy or privacy policy (although someone else could in theory) 19:01:01 bipt is running http://terpri.org/planet-hcoop/ 19:01:12 Do we want to make this an official coop service? 19:01:19 we currently only have like three weblogs on it, but ... 19:01:20 what is it exactly? 19:01:30 It aggregates the weblogs of any hcoop member who wants to be aggregated 19:01:38 aah, cool! 19:01:43 currently it's the nevetski show 19:01:51 aka wah my life sucks 19:01:52 I figure it could provide a good peek-inside-the-community thing 19:01:57 also creating more of a sense of community 19:02:01 plus cat pictures from unknown_lamer 19:02:14 ooh, I could contribute a lot of pet pictures! 19:02:19 I guess, does anyone have opposition to making it planet.hcoop.net, and delegating running the official planet to bipt? 19:02:28 pet pictures make us more relatable 19:02:39 bipt: I think you just got voluntold 19:02:46 i pre-volunteered 19:02:54 http://journal.unknownlamer.org/wp-content/uploads/2013/02/wpid-IMG_20130130_010940.jpg I mean look at that cat 19:03:07 I adore the notion of planet.hcoop.net 19:03:14 ok that's a pretty cute cat 19:03:22 unknown_lamer, call a vote? 19:03:31 sure 19:03:33 now just make some icanhazcheezeburgers and we'll get tons of new members 19:03:49 lolcats.hcoop.net 19:03:51 #info vote: make planet hcoop an official hcoop service, located at planet.hcoop.net 19:03:53 #info +1 19:03:59 #info +1 19:04:01 #info +1 19:04:02 bipt yes! 19:04:21 #info +1 19:04:29 #info agreed: make planet hcoop an official hcoop service, located at planet.hcoop.net 19:04:42 #action clinton will work with bpt to do the switchover, granting permission as needed 19:04:51 #action bipt will hassle the members again about joining planet hcoop 19:05:02 #action clinton will hassle the members via an official announcement at some point 19:05:07 ok, ... 19:05:14 bipt: what else did you want to hit from the stuff you added? 19:05:29 also everyone else throw the agenda items you want, and let's tackle the last two or three and then ... I wanna go outside 19:05:56 #topic GNU/consensus 19:05:59 I don't have any agenda items but I do want to make a comment... 19:06:04 Guest91388: go for it 19:06:09 thank you to all the board members for what you do! 19:06:21 nevetski's the only one really doing anything ;) 19:06:27 and I'm sorry I was not a very good board member during the server switchover thing. 19:06:27 Guest91388: that includes you in the warm fuzzies dept btw 19:06:38 sorry I didn't contact my share of members... 19:06:41 Guest91388: eh, trust me. you have been a FAR better board member than many before you... 19:06:48 it's cool, I got your back 19:06:48 ohai are y'all doing something important? i am a prospective member with a question 19:06:55 ohai 19:06:56 genome: we're wrapping up a board meeting 19:07:13 we like prospective members though. 19:07:18 do you have questions? 19:07:20 genome: but feel free to ask away, and we'll answer 19:07:35 talk about timing. :) 19:08:03 ok so firstly i tried emailing this to membership@hcoop.net like it says on your contact page but that bounced 19:08:11 bipt: what is GNU/consensus? 19:09:04 but i want to run a Python app, on a custom domain, with an SSL certificate. it's open source, no ads, doesn't make money, what it does is interface to a Nest thermostat and present a different web UI for it. 19:09:07 GNU/consensus is a project to coordinate free software people working on social networking things like diaspora and mediagoblin 19:09:41 genome: that is basically the ideal use case for hcoop 19:09:46 it absolutely requires SSL by definition, and also it needs pycrypto, either installed or built or already available 19:10:02 genome: is it in debian squeeze? If not, if it can build with python 2.6 you are good 19:10:07 ok so it's not a problem that Nests are commercial? 19:10:12 nope 19:10:13 not 2.7? 19:10:37 genome: we are using debian stable, unfortunately not yet 19:10:39 i am not sure what will happen with 2.6, i would have to test 19:10:44 unless it is secretly in backports 19:11:11 bipt: what has that to do with us? 19:11:20 as we are a free software hosting service, i propose that we list ourselves as a stakeholder/supporting organization 19:11:44 bipt: what obligations are incurred by listing ourselves as such? 19:11:53 which has little concrete meaning as of yet, but in theory it will make it easier for us to communicate with hackers working on web applications of interest to us 19:11:56 ok thanks a lot, if i have more questions i'll come back, proceed with your bored meeting! 19:11:57 none 19:12:02 genome: thanks! 19:12:07 (I'm not arguing against, just curious) 19:12:12 genome: cheers! 19:12:14 bah 19:12:18 I'm always too slow 19:12:46 bipt: I guess ... can we get a high level overview of the policies and whatnot that you want brought up 19:12:59 then I propose we table them and deal with them on the list or next month's board meeting 19:13:12 yep 19:13:16 I like tabling 19:13:17 lets schedule the next board meeting now! 19:13:18 but at least we'll all be aware! 19:13:23 Guest91388: agreed. 19:13:26 Guest91388: the next meeting is for a new board, so... ;) 19:13:33 oh 19:13:38 does that mean i'm not invited? 19:13:42 is my term expiring? 19:13:51 nope, you're stuck with the job for another year at least! 19:13:52 Guest91388: you got the two-year term :P 19:13:58 i listed my agenda items literally months ago, but: environmental policy, gnu/consensus, declaration of internet freedom, and possibly a license policy and privacy policy if someone works on them 19:13:59 * nevetski isn't bitter 19:14:02 do you want my second yar nevetski? 19:14:05 year 19:14:08 :) 19:14:09 lol 19:14:35 bipt: I'm not sure I understand what all those entail 19:14:37 bipt I like those agenda items 19:14:41 but yes 19:14:58 I am not presiding very well :( 19:15:18 unknown_lamer: then get with the preznitting? 19:16:01 also, it's true, membership@hcoop.net bounces 19:16:14 bipt: how much do you care about discussing these now vs drafting an email to hcoop-discuss covering them all to see how the members feel about them nowadays, and then starting the agenda for next board with having a concrete vote on them? 19:16:22 nevetski: i just reconfigured it to alias at the board 19:16:27 sweet 19:16:34 was membership@hcoop ever a real email address? I wonder if I made it up as a placeholder when I designed the site 19:16:39 sorry 19:16:42 Guest91388: it was listed on the old site 19:16:47 oh good 19:16:48 so... blame adam 19:16:51 and canada, of course 19:16:52 ok 19:16:59 * nevetski looks at morgoth askance 19:17:07 meow 19:17:27 oh, you're not adam 19:18:34 time is ticking 19:19:09 unknown_lamer is against discussing anything further 19:19:33 i agree with not discussing anything further today 19:19:38 lets adjourn 19:19:41 then let's get on gettin' on 19:20:02 I think unknown_lamer went outside 19:20:08 without saying goodbye 19:20:11 good job preznit 19:20:15 oh, I just walked to irl talk to bipt 19:20:20 ok, I guess we can call it a day 19:20:25 who will adjourn the meeting now?! 19:20:31 it'd be great to discuss the other stuff, but I think the policy things would take another hour... 19:20:33 it's all over, man 19:20:36 therefore 19:20:37 #info that's all folks 19:20:40 #endmeeting